An Event to Remember

Transcription

1 An Event to Remember Thank you for allowing the DoubleTree Columbia, SC the opportunity to host your upcoming reunion! We are committed to bringing you the most convenient and pleasant experience in planning your event. With a professional service team, on-site event specialists and personalized reunion packages, we will help you create an unforgettable experience for your entire group. The DoubleTree Columbia offers 11,000 square feet of event space to accommodate groups of 50 guests to 600 guests; the perfect location for your Meet and Greet, Reunion Dinner, Dance, Church Service and/or Farewell Breakfast. DoubleTree Columbia offers: - Full-Service Restaurant and Lounge - Room Service - State of the art Pool and Fitness Center Spacious Guest Rooms and Suites - Discounted Room Rates for Group Room Blocks - Over 600 Free Parking spaces - 24-Hour Complimentary Airport Shuttle We are conveniently located just between I-20 and I-26 on Bush River Road, just minutes from area attractions including downtown. You can learn more about the hotel or make reservations at ColumbiaSouthCarolina.DoubleTree.com We look forward to welcoming your reunion to our home. Warm Regards Kelly Smith Kelly Smith Catering Sales Manager Kelly.smith@doubletreesc.com

2 All Reunion Packages Include A Set-up Fee for your event will be based on the amount of space required, and will be determined by your Catering Sales Manager in advance of the contract process. Set-up Fee Includes: Personal on-site Specialist to help you coordinate every detail of your event Personalized Group Website URL, for your design and distribution, to make reserving a room or planning a trip easier than ever! Equipment needs in room, including Chairs, Skirted Tables and Staging for Head Table Pre-event Set-up and Post-event Teardown of Equipment, based on approved floor plan White Floor Length Linens, Black or White Overlays and Black or White Napkins Centerpiece of Round Tile Mirror Standard Electrical for DJ or Band (1) Wired Microphone with House Sound and Podium for MC Complimentary Hospitality Suite for two nights with the confirmed booking of 25 or more rooms

3 Super Value Reunion Package All functions based on 1.5 hours of service A Minimum of (50) guests required Meet and Greet Reception Reception includes Fresh Fruit Punch, Sweet Tea or Lemonade and a choice of 2 of the following items: Buffalo Style Chicken Wings with Dip Spring Rolls with Dipping Sauce Petite Quiche Sliced Seasonal Fruits with Dip Fresh Vegetables with Dip Domestic and Imported Cheese Display with Crackers Breakfast Buffet Chilled Florida Orange Juice Freshly Brewed Regular and Decaffeinated Coffee Selection of Tazo Teas Selection of Danish, Bagels and Muffins Whipped Butter, Assorted Jams and Jellies and Flavored Cream Cheese Freshly Sliced Seasonal Fruits Scrambled Eggs Crisp Bacon and Sausage Patties Seasoned Breakfast Potatoes or Southern Style Buttered Grits Traditional Southern Dinner Buffet Red Bliss Potato Salad, Coleslaw and Seafood Salad Mixed Field Greens with Two Dressings Southern Fried Chicken Sliced Roasted Sirloin with Mushrooms and Onions Baked Tilapia with Lemon Butter and Spinach Southern Collard Greens Fresh Seasonal Vegetable Buttermilk Mashed Potatoes Home Style Buttermilk Biscuits and Rolls Coffee and Iced Tea South Carolina Peach Cobbler Adults: $ ($63.00 inclusive per person) Children 11 and under: $ ($35.00 inclusive per person)

4 Elite Reunion Package All functions based on 1.5 hours of service A Minimum of (50) guests required Meet and Greet Reception Reception includes Fresh Fruit Punch, Sweet Tea or Lemonade and a choice of 4 of the following items: Bacon Wrapped Scallops Spring Rolls with Dipping Sauce Sausage Stuffed Mushroom Caps Swedish Meatballs Spinach Dip with Assorted Chips Sliced Seasonal Fruits with Dip Fresh Vegetables with Dip Domestic and Imported Cheese Display with Crackers Breakfast Buffet Chilled Florida Orange Juice Freshly Brewed Regular and Decaffeinated Coffee Selection of Tazo Teas Selection of Danish, Bagels and Muffins Whipped Butter, Assorted Jams and Jellies and Flavored Cream Cheese Freshly Sliced Seasonal Fruits Scrambled Eggs Crisp Bacon and Sausage Patties Seasoned Breakfast Potatoes or Southern Style Buttered Grits Designer Dinner Buffet All Designer Buffets are Accompanied with a Fresh Garden Salad Buffet with Dressings and Toppings and Sliced Fruit Display Choice of Two: Tomato and Cucumber Salad, Potato Salad, Macaroni Salad, Seafood Salad, Marinated Vegetable and Penne Pasta Salad, Antipasti Salad Choice of One: Green Beans Almondine, Honey and Bourbon Glazed Baby Carrots Steamed Broccoli Spears, Carolina Garden Medley, Sweet Corn Choice of One: Rosemary Roasted Potatoes, Roasted Garlic Mashed Potatoes Warm Dinner Rolls, Freshly Brewed Regular and Decaffeinated Coffee and Iced Tea

5 Elite Reunion Package Cont (Entrées - Choice of 3) Grilled Chicken Breast with Roasted Garlic and White Wine Chicken Marsala with Mushroom Sauce Baked Salmon on a Bed of Spinach Grilled Salmon with Lemon Tarragon Sauce Savannah Style Shrimp and Seafood Pasta Sliced Pork Loin with Walnut and Cornbread Stuffing Grilled Chicken with Spinach and Feta Cream Beef Tips with Caramelized Onion Demi Glace Lemon Pepper Tilapia Chef s Choice of Dessert Adults: $ ($76.00 inclusive per person) Children 11 and under: $ ($40.00 inclusive per person)

6 Diamond Reunion Package All functions based on 1.5 hours of service A Minimum of (50) guests required Meet and Greet Reception Reception includes Fresh Fruit Punch, Sweet Tea AND Lemonade and a choice of 4 of the following items: Bacon Wrapped Scallops Spring Rolls with Dipping Sauce Sausage Stuffed Mushroom Caps Swedish Meatballs Spinach Dip with Assorted Chips Sliced Seasonal Fruits with Dip Fresh Vegetables with Dip Domestic and Imported Cheese Display with Crackers Deluxe Plated Breakfast Pre-set Fresh Fruit Cup and Bread Baskets of Assorted Breakfast Pastries Scrambled Eggs, Crisp Bacon and Sausage Links Seasoned Hash Brown Potatoes or Grits Buttermilk Biscuits Freshly Brewed Regular and Decaffeinated Coffee Selection of Tazo Teas Formal Plated Dinner Warm Dinner Rolls, Freshly Brewed Regular and Decaffeinated Coffee and Iced Water and Tea Mixed Field Greens Salad with Grape Tomatoes and Cucumbers, topped with Garlic Croutons, Shredded Parmesan and (2) dressing options Entrée Choose one Combination Plate of any two entrees listed below. Appropriate starch and vegetable will accompany each dish. *Pan Seared Grouper with Artichoke Hearts and Capers in a White Wine Sauce *Petite Filet Mignon with Gorgonzola Butter and a Port Reduction *Chicken Boursin Marinated Chicken Breast, Boursin Cheese and Roma Tomatoes Wrapped in Flaky Puff Pastry with Roasted Tomato Cream *Medallion of Pork Tenderloin Served with a Peach Chutney *Jumbo Shrimp with Roasted Garlic Butter Adults: $ ($90.00 inclusive per person) Children 11 and under: $ ($46.00 inclusive per person)

7 Event Enhancements Based on a Minimum Guarantee of (50) Guests or More Dance Floor = $ per day Cash Bar Fee = $75.00 per bar Ice Service to Hospitality Suite = $10.00 per day Ice/Mixers/Garnish/Glassware Service to Hospitality Suite = $75.00 per day Specialty Overlay Linens in your color of choice = Additional $3.00 per person Specialty Chair Covers and Bows = Additional $3.00 per person Custom Floral Centerpiece Arrangements = Additional $5.00 per person Specialty Up-Lighting = Additional $20.00 per person GOBO Projection of School or Family Logo = Additional $5.00 per person Slideshow Projection Packages and other Audio Visual pricing available upon request.

8 Other Notes A deposit of $500.00, to hold your space, will be required at the time the contract is signed. This amount will be credited to your final bill. A Payment Installment Schedule for your total remaining estimated amount will be arranged with your Catering Manager at the time the contract is signed. Full remaining payment by cash, credit card, cashiers check or money order will be due 72 Business Hours prior to function, along with you Final Guarantee. No outside food or beverage of any kind will be permitted to be brought into the DoubleTree Columbia Event Facilities. Food items may not be taken from the DoubleTree Columbia. Hospitality Suite Rules: o Guests are allowed to bring in outside food and beverage o Guests are not allowed to bring in crock pots or warming plates o Room may not be used for parties or loud music o Quiet time begins at 11:00 PM