PALACE TO PALACE 2018

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1 PALACE TO PALACE 2018 HOSPITALITY BROCHURE

2 CATERING PACKAGES RED RIDERS CLUB & 200 CLUB The Red Riders and 200 clubs are exclusive hospitality marquees available for corporate teams at our festival-finish end village. You can purchase various sized pitches and join our Red Riders club, or you can secure you re a complimentary space in our elite marquee when you purchase 200+ places in the event. All riders will receive a snack and bottle of water at the finish line, however, we are delighted to be able to offer additional catering and drinks packages for those who purchase a space in the Red Riders Club/200 club. All catering and drinks are provided through Windsor Racecourse and due to licensing restrictions, you will be unable to bring your own food and drink. OPTION 1: ( 15pp + VAT) SANDWICH PACKAGE Free range egg mayo with spinach on malted bread Babaganoush, chickpea, diced sweet peppers on tomato bread Tuna mayo, parsley, cucumber on malted bread Gammon ham, gooseberry & coriander chutney on oat meal bread Coronation chicken, mixed leaf on malted bread Crisps and Fruit basket included. Tea and Coffee included. OPTION 2: ( 32pp + VAT) BBQ PACKAGE Main Course Salad Desserts Pure beef gourmet burger Cajun lemon pepper salmon Smoky BBQ marinated chicken thigh Baked courgette with sweet pepper couscous Hot new potatoes with mint & olive oil Vine tomato with Virgin Mary dressing Mixed green salad with crispy vegetables Coleslaw Eaton Mess Pimm s Jelly Tea & Coffee included *Food orders can be served throughout the day, and the Palace to Palace team will be in touch nearer the event day to discuss your dietary and service requirements.

3 All Inclusive Drinks Packages RED RIDERS CLUB & 200 CLUB All of the below packages are available for a maximum of 5 hours. SOFT DRINKS PACKAGE: 15pp + VAT Selection of soft drinks and mineral water. BRONZE PACKAGE: 35pp + VAT The Favourite House White and Red Wine Bottles of Lager Bottles of Cider & Ale Mineral water and soft drinks. SILVER PACKAGE: 45pp + VAT Selected White and Red Wine Bottles of Lager, Cider & Ale House selection of Vodka, Whisky, Gin, Brandy, Light Rum & mixers Mineral water and soft drinks. GOLD PACKAGE: 55pp + VAT Premium White and Red Wine Bottles of Lager, Cider & Ale Premium selection of Vodka, Whisky, Gin, Brandy, Light Rum & mixers Mineral water and soft drinks. PLATINUM PACKAGE: 69pp + VAT Champagne Premium White and Red Wine Bottles of Lager, Cider & Ale Premium selection of Vodka, Whisky, Gin, Brandy, Light Rum & mixers Mineral water and soft drinks. *Over 18s Only for any packages including alcohol. Prices, stock selection and vintages may be subject to change. Stock subject to availability.

4 Plot Booking & Information RED RIDERS CLUB There is no need to book a plot for the 200 club, as this is a complimentary space awarded to teams of If your team is smaller than 200 riders, then you will need to reserve a space in our Red Riders Club. Please see plot information below: Plot size Cost Recommended for team size Notes SMALL (3 x 3m area) MEDIUM (9 x 3m area) LARGE (12 x 3m area) 180 Up to 40 riders 1 x bistro table, 6 x chairs included with plot N.B. 1 x trestle table at 5 each must be ordered if a catering package purchased 540 Up to 120 riders 3 x bistro tables, 18 x chairs included with plot N.B. 3 x trestle tables at 5 each must be ordered if a catering package purchased 720 Up to 160 riders' 4 x bistro tables, 24 x chairs included with plot N.B. 4 x trestle tables at 5 each must be ordered if a catering package purchased FLOOR PLAN* **Please note that this is not the actual plan and that The Prince s Trust reserve the right to amend the layout as necessary.

5 Final Information RED RIDERS & 200 CLUB BRANDING You will have the opportunity to brand your area within the Red Riders /200 Club marquee. Owing to other partnerships and sponsors of the event, branding must be kept to a minimum, you can however have minimal branding outside the marquee to signpost your riders to the space. We would recommend bringing items such as: a table cloth, a pop up banner and balloons. If you would like to bring any additional branding or wish to give away any branded merchandise, this must be agreed with the Palace to Palace team prior to event day. PAYMENT INFORMATION Hospitality and Red Riders bookings are limited, please ensure you submit your application promptly to secure a space. If your application is successful you will be invoiced for your marquee space, furniture and catering packages (if applicable) together. Payment for the invoices is due before the event. Failure to meet this deadline could result in your reservation being lost. Please note that all payments are non-refundable. ACCESS INFORMATION You will have access to the marquee to set up your area between 13:00 and 17:00 on Saturday 6th October. Vehicles are permitted on site but please let us know what time you intend to arrive. Alternatively, vehicles will be permitted on site on Sunday 7 th October (Palace to Palace event day) from 06:00 but must be clear of the site by 07.45am. You can continue to set up after this time but will need to bring everything from the car park on foot, which is a 5 minute walk. WHAT DO I NEED TO DO NEXT? Return your booking form no later than 5pm on Friday 21st July. A set of final instructions will be ed to you 4 weeks prior to event day including the exact confirmation of your plot on the floor plan.

6 TERMS AND CONDITIONS 1. Positions within the Red Riders Club marquee are limited to a first come first served basis. 2. Your designated space must be staffed at all times 3. Bistro style tables and chairs are included with your plot, however, you must agree to hire the recommended number of trestle tables should you opt for one of our catering packages as specified on the booking form below. Please complete and return this form by 5pm on 21st July. 4. All catering is to be provided by Windsor Racecourse and you will not be permitted to bring your own food or drinks 5. Exact delivery, set up and access details for the racecourse will be provided in a final instructions document, to be sent out to all those who have purchased a space 4 weeks prior to event day. 6. Banners, branding and balloons must minimal on the outside of the Red Riders Club Marquee. 7. Helium canisters, if used, must be taken away with you at the end of the event day 8. In the event of client cancellation, all monies are NON-REFUNDABLE 9. In the unlikely event that circumstances beyond our control cause delay or abandonment of the event, this decision will be made by The Prince s Trust and Limelight Sports in consultation with an independent Health and Safety Consultant. The Prince s Trust and Limelight Sports will not be held liable for any loss incurred. We can only recommend that you contact your insurance company to ascertain if you are insured against such a loss 10. Your area within the Red Riders Club/200 Club Marquee must be vacated by 5pm 11. We have appointed approved suppliers to provide marquees and furniture. Due to restrictions placed upon us by Health and Safety regulations, alternative contractors cannot be used. Please note that if the marquee becomes overcrowded during the event day and poses a risk to participants we will be forced to clear the marquee and close the entrances. QUERIES If you have any queries on any of the above, please contact your Account Manager at The Prince s Trust. Alternatively, please contact the Palace to Palace team on or palace@princes-trust.org.uk

7 RED RIDERS / 200 CLUB BOOKING FORM Please complete the booking form and return to palace@princes-trust.org.uk by 5pm on Friday 20 th July Company Name Contact Name Invoicing Address Address Phone Number Purchase Order No. (if applicable) To be completed by Red Riders Club Only: Plot size Cost Quantity required Trestle tables required if purchasing catering packages ( 5 each) Small 180 (max of 1): 1 x trestle table ( 5) (3 x 3m area) Medium (9 x 3m area) Large (12 x 3m area) 540 (max of 1): 3 x trestle tables ( 15) 720 (max of 1): 4 x trestle tables ( 20) Sub total Total cost To be completed by both Red Riders & 200 club: Hospitality Options Cost per package Total no. of people Food Package : Total cost Drinks Package: Other: Jug of Juice 5.00 per jug Number of jugs: Total Amount: Signature (on behalf of company): Printed Name: Date: Sub total

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