Introduction: Form E. Page 1 of 21

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1 Introduction: Tea Board is established under Tea Act 1953 to regulate and monitor Tea Industry being one of the largest industries in India. As India is the largest consumer of Tea in the world, the Board has vital role to play in monitoring the progress of the industry in India. Tea is grown in both North India and South India. North India contributes 75% whereas South India contributes 25% of total production. The stakeholders of Tea Industry are growers, manufacturers/producers, brokers / auctioneers, buyers, sellers, traders and Development agencies. Tea Board of India is involved with all the stakeholders inorder to regulate and facilitates to compete our tea with other tea producing countries in the world. Global standards are fixed at high levels for quality as the consumer awareness is increasing day by day. The tea producing countries have to prioritise consumer requirement and work accordingly to keep the product in demand consistently. Inorder to study the contribution of each stakeholders and the role they play in tea trade, Tea Board has developed different reporting system for each of them. It is mandatory for stakeholders to register with Tea Board and submit information at regular intervals based on the stipulations drawn for each stakeholder. This reporting system enable the Board to efficiently manage the activities of various stakeholders to take appropriate decisions to initiate development schemes in specific areas of concern and maintain statistical information which aids in the planning process of the Board. Form E FORM-E (Monthly return) is to be submitted by all the manufactures / producers as per the Tea Marketing Control Order (TMCO) 2003 to Tea Board. Also called as FORM E RETURNS to be submitted on a monthly basis on or before 10 th of every month. Details on production, sale and inhouse management are to be filled up elaborately in the form. The contents of each section are given below; I) Production details comprise of ; 1) Quantity of Green leaf used for production during the month 2) Quantity of tea produced during the month II) Sale details comprise of; 1) Tea sold in auction 2) Tea sold in private sale 3) Tea exported 4) Tea sold at Factory gate 5) Tea given as gift 6) Tea waste generated and disposed III) Inhouse management ; 1) Cost of production of tea in terms of green leaf and made tea 2) Cess payment Page 1 of 21

2 3) Other contributory cost involved in producing tea (annual data) 4) Warehouse details 5) Human Resource Management Manual method of filing Form -E returns and its disadvantages Form E is filed manually by manufacturers and submitted to Tea Board of India at their respective regional offices. After filling up of the form, the duly filled in form is either handed over in person or sent by post to reach the respective offices. Manual filing has always been slow and had its own disadvantages; 1) Information submitted in the form is large and requires more time and concentration for filling up the details correctly. 2) Sometimes compiling the data and filling up the form becomes too laborious and this may also lead to missing out on important information to be submitted by oversight. 3) There is eventually lots of papers work and dedicated time to be spared by the individual in the course of submitting the returns manually. 4) All these factors may even force the producer to ignore submission of returns regularly. Therefore the manual system of filing Form E returns has to be replaced by digitalization. Introduction of digitalization of Form E and advantages Computerisation or digitalization of filing Form E returns was proposed with a view to achieve the following; 1) Remove large quantum of paper work 2) Remove wastage of time and energy through exhaustion 3) Achieve simpler and easier way of filing returns from your desk 4) Remove loss of form in transit 5) Achieve proper and regular submission of returns 6) Non acceptability of form if all details are not furnished 7) Easy and remote monitoring of form submission 8) Recording and retrieval of information at any point of time 9) Report generation possible from every end (be it manufacturer or Tea Board) 10) Transparency in operation 11) Easily accessible by all and open to all Software has been developed and hosted in Tea Board of India official portal and each registered member or manufacturer/producer is given an exclusive login id and password by default. For easy recollection of id the factories licence number (RC.) is given and a common password welcome. A provision and liberty to personalize the id and password is also given for the manufacturer/producer in the case of their login. Page 2 of 21

3 Producer has to login in, open the form and start entering the data or information for the month. After filling up the information the form has to be uploaded on or before the specified date. If the producer fails to submit the form on or before the specified date and instead submit at a later point the system will not accept the form. It is programmed in such a way that form will not open for filing after the specific date. Hence this system ensures that filing of returns is done regularly and at the specific time. This software is remotely monitored by Tea Board of India through Admin login and made accessible for the top management to view details and understand the progress made by the stakeholder for decision making process. Report is the ID through which reports can be generated for any purpose. All regional offices in North and South are provided with independent admin login ids for accessing information submitted by the manufacturer. The regional offices through admin login will be able to view only the manufacturers/producers under their purview and have also been given the liberty to view, edit and manipulate data for any specified purposes of the Board. Page 3 of 21

4 About Form E in Tea Board of India website The flow chart of Form E submission is given below; Select Form E monthly returns icon Login screen appears with introduction page Factory performance menu is also available on the home page this is open to all for viewing the performance and ranking of factories Login with default login id and password Home page for filings of returns will appear- Landing page Select Returns menu Form E page will open up Start filling the information accurately Submission of form View returns (edit available upto 20 th of every month) Page 4 of 21

5 STEP - 1 : STEP -2 : Login page Page 5 of 21

6 STEP -3 Landing page: Following are the menus which will appear on the home page after login; Sl. Menu Description No. 1) Home Back to home page 2) Returns Opening of Form E, filling of information, editing if required upto 20 th of every month 3) View Returns After successful submission of returns this menu allows the factory/producer to view the returns 4) Edit factory Profile Profile of the factory/producer will be submitted in this menu and the same can be edited if required when changes have to be made with regard to the factory 5) Edit ownership profile Profile of the owner will be submitted in this menu and the same can be edited if required when changes have to be made with regard to ownership 6) Change password Incase the factory/producer wishes to change the password for security reason the provision of change password is also given. Page 6 of 21

7 STEP -4 RETURNS : Form E, details to be filled-in page by page as required Page 1 Page 7 of 21

8 Page-2 Page 8 of 21

9 Page-3 Page 9 of 21

10 Page-4 Page 10 of 21

11 STEP -5 VIEW RETURNS; Viewing of submitted returns Page 1 Page 11 of 21

12 Page 2 Page 12 of 21

13 STEP -6 EDIT PROFILES : Incase of any changes that have to be made to Factory & ownership edit profile menu could be used for carrying out changes Factory profile Page 13 of 21

14 Ownership profile Page 14 of 21

15 STEP -7 CHANGE PASSWORD : In the case of maintaining privacy and security reason Change password menu is provided. Page 15 of 21

16 ADMIN LOGIN : Every regional office in Tea Board and the Head office of Tea Board is provided with a independent admin login ids and password. This login will aid each regional office in Tea Board to access information submitted by the factory. They can view performance and progress of the factory in their respective regions only with the admin login id provided for them. Page 16 of 21

17 ADMIN LOGIN : Landing page Following are the menus which will appear on the home page after login; Sl. Menu Description No. 1) Home Back to home page 2) View returns Regional offices of Tea board can view the returns submitted by factories 3) View registration Registrations made by factories and incase any changes are carried out in the factory details the same can be viewed in this menu 4) New registration Incase of new factories incorporated in a region the same can be registered through new registration 5) HO reports This is a report generation menu which will help the head office generate reports of all types as per requirement. Provision of regional offices generating reports is also provided in this menu. Page 17 of 21

18 STEP -1 VIEW RETURNS : Regional offices of Tea board can view the returns submitted by factories Page 18 of 21

19 STEP -2 VIEW REGISTRATION : Registrations made by factories and incase any changes are carried out in the factory details the same can be viewed in this menu Following are the menus which will appear on the VIEW REGISTRATION page; Sl. Menu Description No. 1) View returns Regional offices of Tea board can view the returns submitted by factories in this menu 2) View profile Regional offices of Tea Board can view the factory profile and ownership profile in this menu 3) Returns This is a special menu provided for admin login exclusively to enable file returns of those factories which have not submitted any returns for activating the format and this is done if required and base on necessity only. Page 19 of 21

20 STEP -3 NEW REGISTRATION: Incase of new factories incorporated in a region the same can be registered through new registration Page 20 of 21

21 STEP -4 REPORT : This is a report generation menu which will help the head office generate reports of all types as per requirement. Provision of regional offices generating reports is also provided in this menu. Any calrification with regard to Form E you may contact Mr A Guna : for further details Page 21 of 21

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