HCL America / Sales Meet / Aug 2016 HCL America Inc.

Transcription

1 Thu, 14-Jul-2016 Fri, 22-Jul-2016 Meeting Space and Sleeping Rooms D7NRLZT2DZX REQUESTED RESPONSE BY 7/11/6 DO NOT CONTACT CLIENT DIRECTLY -- ALL RESPONSES MUST GO THROUGH CVENT & HELMSBRISCOE DATES / PATTERN IS NOT FLEXIBLE TBD 5 group rate 5 staff 50% group rate 20% discount on banquet menus 20% discount on a/v waive wifi in guestrooms & space for all guests waive rental Stefanie Rush srush@helmsbriscoe.com HelmsBriscoe Senior Director, Global Accounts Cvent, 1 Las Vegas, NV USA Corporate 1 Reston, VA Yes The planner has indicated that this event is being held for the first time. No Mon, 15-Aug Thu, 18-Aug-2016 VA 1/6

2 Day Mon, 15-Aug Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Tue, 16-Aug Wed, 17-Aug Mon, 15-Aug USD $ group rate 5 staff 50% group rate 2/6

3 Mon, 15-Aug-2016 Day Time Agenda Item Room Request Mon, 15-Aug :00 AM-6:00 PM General Session Theater (Room Required) Mon, 15-Aug :00 PM-1:00 PM Lunch buffet Tue, 16-Aug :00 AM-8:00 AM Breakfast continental or buffet Tue, 16-Aug :00 AM-6:00 PM Breakout Tue, 16-Aug :00 AM-6:00 PM Breakout Tue, 16-Aug :00 AM-6:00 PM Breakout Tue, 16-Aug :00 PM-1:00 PM Lunch buffet Wed, 17-Aug :00 AM-8:00 AM Breakfast continental or buffet 60 people 3/6

4 Wed, 17-Aug :00 AM-6:00 PM Breakout Wed, 17-Aug :00 AM-6:00 PM Breakout Wed, 17-Aug :00 AM-6:00 PM Breakout Wed, 17-Aug :00 PM-1:00 PM Lunch buffet Thu, 18-Aug :00 AM-8:00 AM Breakfast continental or buffet Thu, 18-Aug :00 AM-1:00 PM Breakout Thu, 18-Aug :00 AM-1:00 PM Breakout Thu, 18-Aug :00 AM-1:00 PM Breakout 60 people 60 people 4/6

5 Thu, 18-Aug :00 PM-1:00 PM Lunch Notes or Exceptions: in foyer of room(s) box lunch to go Flow (Room Required) G/S -- small stage, rear screen proj, mic for presenter & mics for audience, wifi for entire group or at least staff/presenters B/O -- lcd proj, wifi for entire group or at least staff/presenters A LARGE PORTION OF ATTENDEES ARE HINDU TO BE SERVED AT ANY EVENT GROUP LUNCH MUST HAVE VEGETARIAN OPTION & INDIAN OPTION -- WILL WORK W/CHEF TO CUSTOMIZE THIS PORTION OF THE MENU GROUP WILL HAVE 1 ON-SITE DINNER -- DATE TBD -- SAME FOOD REQUIREMENTS APPLY 5/6

6 1. Rates quoted are applicable days pre-. (Comment) (Required) 2. Rates quoted are applicable days post-. (Comment) (Required) 3. Web address for space detail? (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) [ ] 1 Star [ ] 2 Star [ ] 3 Star [ ] 4 Star [ ] 5 Star [ ] Not Rated - Star [ ] 1 Diamond [ ] 2 Diamond [ ] 3 Diamond [ ] 4 Diamond [ ] 5 Diamond [ ] Not Rated - Diamond 5. Will the room rentals be waived? If not, what rates will apply? (Comment) (Required) 6. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) 7. What amenities and activities does your hotel have on or near the property? (Comment) (Required) 8. What renovations have your property either recently completed or has on schedule? (Comment) (Required) 9. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) [ ] I agree that HelmsBriscoe will be paid a placement fee 10. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) 11. Accounts Payable Contact First & Last Name: (Comment) (Required) 12. Accounts Payable Phone Number: (Comment) (Required) 13. Accounts Payable Address: (Comment) (Required) 14. Accounts Payable Fax: (Comment) (Required) 15. Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) 16. Group requires that menus be included in Cvent proposal. Did you include menus? (Single choice) (Required) [ ] Yes [ ] No 17. A large portion of this group is Hindu. TO BE SERVED AT ANY FUNCTION. At lunch / dinner, a vegetarian option & Indian option must be included. Group will work with Chef to customize this portion of the menu. Is this agreeable with the Hotel? (Comment) (Required) 6/6