OPTIONAL SERVICES. Additional décor can be provided (please inquire) Themed Buffet Décor Floral Arrangements Valet

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Julia Hubbard
5 years ago
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FOOD Please see attached menu. Food cost is based on 150 guests. Final guest count is due 5 working days prior to event day. If the guest count decreases by 20% additional charges may apply.

1 FOOD Please see attached menu. Food cost is based on 150 guests. Final guest count is due 5 working days prior to event day. If the guest count decreases by 20% additional charges may apply. BEVERAGES An open premium bar will be provided. Your bar will consist of Absolut Vodka, Jim Beam, Dewars Scotch, Cruzan Rum, Jose Cuervo Tequila, Beefeaters Gin, Budweiser, Bud Light, Bud Select, house cabernet & chardonnay, assorted soda and mixers. The cost is based on 150 guests at $18.00 per person for 4 hours of service. Wine service with dinner is optional at an additional $5.00 per person. (Additional hour of bar service is also available at additional cost - - please inquire) RENTAL EQUIPMENT Urban Canvas will arrange all tables and chairs. The cost is included in your facility rental fee. Tables and chairs will consist of 60 rounds, 8 foot, tall cocktail tables and black wood chairs. Urban Canvas will make arrangement for additional rental equipment which will consist of all china, silverware, glassware, buffet equipment (if applicable) and linens (paper plastic wear may be substitute). Please see summary pricing. Any losses, breakages, or damages will be billed after event. The MOTOmuseum has full audio visual capabilities for every event; including wireless microphone, two wired microphones, video projection system, wireless internet, and surround sound system. (Available in the Pursang Gallery only). FACILITY RENTAL (See Contract terms) Pursang Gallery (East): $ (Weekends) / $ (Monday-Thursday) Pannonia Gallery (West): $ (Weekends) / $ (Monday-Thursday) Entire Museum: $ (Weekends) / $ (Monday-Thursday) PERSONNEL Your event will be staffed with professional personnel and will consist of a floor manager, 10 waiters, 2 bartenders, and 4 kitchen staff. This is based on 6 hours of service at $30.00 per hour, including set up and clean-up. Any additional hours will be billed after the event. Additional décor can be provided (please inquire) Themed Buffet Décor Floral Arrangements Valet OPTIONAL SERVICES

2 SUMMARY PRICING HUBBARD RADIO AUCTION Saturday, TBD (Excludes December Dates) 6:30 PM 10:30 PM Food (based on 150 guests at $35.00) $ 5, Beverage (based on 150 guests at $18.00). $ 2, Facility Rental Fee.... $ Cleaning Fee...$ Additional Rental Equipment Cost... $3, Includes linens, glassware, silverware, & china Personnel (estimated 6 hours of service). $3, Tax (10.179%)(On facility, food, beverage, & rental equipment) $1, TOTAL...$17, *This price reflects a cash discount; MasterCard and Visa can be used but are subject to a 3% increase. *This bid is based on 150 guests guaranteed. You may add additional guests and charges will apply *If your final guest count is less than 150, food and beverage will be provided for the amount of guests attending. *Does not apply to existing contracts and bids. *Must be used in 2018 and Valid for Wedding, corporate or private parties

3 HUBBARD RADIO AUCTION Wedding Reception Saturday, TBD 6:30 PM 10:30 PM SAMPLE MENU Set Out Hors d oeuvres Imported and Domestic Cheese Station to include Fresh and Marinated Vegetables, Dried Fruits and Nuts and served with Gourmet Crackers and French Baguettes (if client chooses to not supply wedding cake or dessert add an additional $6.00 pp) Seated Dinner First Course (pre- set) Arugula Salad Fresh Arugula served with sliced grape tomatoes, Shaved Asiago cheese and served with a lemon vinaigrette Entrée Filet of Beef with Roasted Mushroom Cabernet Jus Roasted Tomato Risotto Steamed or Grilled Fresh Asparagus Assorted House Made Rolls with Whipped Butter Dessert Wedding Cake Provided by Client (We will cut and plate your wedding cake at no charge) (If needing us to provide dessert please choose from list additional cost will apply)

4 CATERING TERMS & SALES CONTRACT GUEST COUNT/MINIMUM COUNT: Final guest counts are due five (5) business days prior to your event. Guest count cannot be lowered after this time. If your guest count decreases by more than 20% from your bid or confirmation, the price per person will increase. A 10% charge to the food price will be added to the final bill for any increase in count after the final guest count has been given. If you should have more guests than your final count, you will be responsible to pay for those guests. DEPOSIT: A non-refundable deposit of $ is required to reserve your date. Deposits are deducted from the total amount due. PAYMENT: Forty-five (45) days prior to your event, 50% of the contract amount is due. Two days, before the event, the balance of the contract is due. Any additional charges will be billed after the event. Thirty (30) days after the invoice date, a 1.5% interest rate, compounded monthly, will be applied to any unpaid portion. Cash or checks can be mailed, couriered or hand delivered. Visa and MasterCard can be used but are subject to a 3% increase since our prices reflect a cash discount. Client will be responsible for all legal costs incurred by Urban Canvas to recoup monies owed. Returned checks are subject to a $35.00 fee. CANCELLATION POLICY: A partial refund of 50% (less the $500 non-refundable deposit) will be considered two (2) weeks prior to the event. Once a final count is given, there will be no refund issued. TAX: % tax is applicable unless you are a tax-exempt organization. In this case, you must supply a current tax-exempt certificate. All payments for tax-exempt events must be paid with company/non-for-profit checks. No personal checks will be accepted. The tax rate is subject to change if either St. Louis City or Missouri sales tax rates change. UNFORSEEN MARKET INCREASE: All prices are subject to adjustment due to an unusual market increase. LIABILITY: Urban Canvas is fully licensed and insured. LIQUOR: Urban Canvas holds a liquor license in the City of St. Louis. Urban Canvas is covered by liquor and general liability insurance. Our staff is instructed not to serve anyone under the age of 21. Bartenders will ask for identification if necessary. We reserve the right to refuse alcoholic beverages to minors or persons deemed intoxicated. Outside alcohol is strictly prohibited in any Urban Canvas venue. Any violation of our liquor policy is subject to additional fines. Any alcohol and beverages used for your event belong to Urban Canvas and will not be dispersed to the client for any reason. Urban Canvas/our staff reserve the right to halt service of alcoholic beverages based on the contractual time agreed upon by Urban Canvas and the client.

5 SUGGESTED GRATUITY: Gratuity is not included on your bill, but it is appreciated by the staff. Gratuity can either be given to the staff at the time of the event, or added onto the final payment. It will be dispersed evenly among the party staff, unless otherwise stated. Suggested gratuity can be a percentage of food and beverage charges or a specific amount per staff member (generally $ $ per staff). SERVER ATTIRE: Standard server attire is black pants, black button up shirt and black shoes. Casual server attire is available at the request of client. STAFF MEALS: Food for staff is provided by Urban Canvas and paid for by Urban Canvas. Our chef will prepare additional menu items for the staff based on the meal selected by the client and how many staff are booked for the event. This is at no additional cost to the client. FOOD: Food will be prepared on the guest count given 5 days before your event. Per St. Louis health code any leftover food cannot be given to the client or any attendees. This does not apply to food provided by the client (ie. wedding cake, candy bar, etc.). BANNED ITEMS: Urban Canvas does not permit the use of confetti or glitter in any of our venues. Open flame is permitted at The MOTOmuseum, The Vault at Southside & The Sun Theater if contained in a glass vessel. Tapered candles are only permitted if they are no drip. By your signature below, you agree to indemnify and hold harmless Urban Canvas against any and all claims, demands, damages, costs and expenses including attorney s fees, arising from conduct, management or performance of any activities by you or your guests, from your failure to pay in full the cost of the event, or from any other cause whatsoever. In the event any such claim is made, and upon notice from Urban Canvas, you promise to reimburse Urban Canvas for the cost of defending such an action or proceeding, using counsel satisfactory to Urban Canvas. I/We have read and agree to the above terms. Date Signature Event Date Colleen Barden Catering and Event Director Urban Canvas Events and Spaces

Thank you Jim Jennings General Manager CELLULAR PHONES

Thank you Jim Jennings General Manager CELLULAR PHONES The following Rules and Regulations apply to all members and guests. We appreciate your cooperation in upholding the standards of the Club and ask that your guests be informed of the Club policies prior