Owl O Ween Food Vendor Application Page 1 FOOD VENDOR COVERSHEET EVENT: OWL O WEEN DATE: OCTOBER 26, 2013 TIME: 4PM-12AM

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1 Owl O Ween Food Vendor Application Page 1 FOOD VENDOR COVERSHEET EVENT: OWL O WEEN DATE: OCTOBER 26, 2013 TIME: 4PM-12AM Thank you for your interest in participating as a business vendor at Owl O Ween! 2013 will be the inaugural year for this spooktacular hot air balloon festival; a family friendly event featuring an amazing balloon glow with more than a dozen hot air balloons, trick-or-treating, harvest beer tents, local foods, roving entertainment, a Whimsical Forest kids area, and a main stage. The event will be held at KSU Sports + Recreation Park, which sits at the base of picturesque Kennesaw Mountain just 20 miles north of downtown Atlanta and less than 1 mile from both I-75 and I-575. With a population of 5.3 million, and a bonus of over 24K students attending Kennesaw State University, we expect 20K in attendance throughout the event. Application Process: Please fill out the attached application as thoroughly as possible before returning. Do not send any payments at this time. We will consider your application and notify you if you have been invited to participate in the Owl O Ween Hot air Balloon Festival. Sending in an application does not guarantee acceptance. Once accepted, you will have a maximum of 15 days to decide if you will join us at the event. If we do not hear from you and receive payment within that 15 days, the offer will be cancelled. Payment: Payment is only due once you have been accepted as a vendor for this event. We prefer payment by check or money order. If you choose to pay by credit card, there will be an additional processing fee of $35. A $50 charge will be assessed for returned checks. Make checks payable to Collegiate Concessions, LLC. Refund Policy: If withdrawal is made 45+ days prior to the event, you can receive a 50% refund on your space fee. No refunds will be given within 45 days of the event. All refund requests must be made in writing and received by our office via . Theme: We are seeking creative vendors. Special consideration and locations will be given to any vendors who participate in Owl O Ween décor with tents/displays. Contests and prizes will be announced to vendors to encourage participation and exceptional hospitality. Please visit to get a feel for the flair that we will have at this festival. Although this is a Halloween event, we are NOT looking for gory displays. Think more along the lines of vintage carnival/side show looks. Please indicate any experience or awards your business has received that will help us market your booth, and be sure to send your logo (as a vector file) so that we can have it included on our website. What We Will Provide: Booth Space, 2 (20) amp outlets, and access to water near your site. Tents, signs, equipment, tables, chairs, and décor will be your responsibility. Grease and Trash: All food vendors must provide a ground covering inside their booth and cooking space for the absorption of grease. No food vendor will be allowed to open if the cover is not in place. No grease or grey water is to be poured onto the ground or down any drains at any time. Anyone found doing this will be asked to leave. Additionally, vendors will be responsible for collecting and properly bagging trash within their sales location. Water and Ice: Please bring appropriate hoses, hose connections, and transport buckets. Menu and Pricing: Please submit your planned menu and pricing and a photo of your booth in action if possible.

2 Owl O Ween Food Vendor Application Page 2 FOOD VENDOR APPLICATION EVENT: OWL O WEEN DATE: OCTOBER 26, 2013 TIME: 4PM-12AM BRIEF EVENT DESCRIPTION Please complete this application for consideration to participate in the 2013 Owl O Ween Hot Air Balloon Festival at KSU Sports & Recreation Park! Owl O Ween events will feature Live Bands, Hot Air Balloon Festival w/ Balloon Glows, Stilt Walkers, Fire Breathers, Sword Swallowers, Carnival Side Shows, Whimsical Forest Kid s Area, and more! Target audience is families plus Attendance estimate is 20K. CONTACT INFO COMPANY NAME: RESTAURANT PERMIT #: CONTACT(S) NAME(S): ADDRESS: WEBSITE WORK or HOME PHONE: CELL PHONE: SETUP: Cart Trailer Tent Other (please specify) Please provide measurements in feet. The length and depth must be an accurate measurement of your setup: Setup Length: Setup Depth: Setup Height: Please be sure to include the trailer tongue in your measurements. If using a trailer, please circle the orientation of your trailer as it will be set up at the event. Tongue on left side: Tongue on right side: (service window on this side) (service window on this side) FOOD PREPARATION & STORAGE REQUIREMENTS LOCATION WHERE FOOD WILL BE PREPARED: Cooking Onsite Cooking Off Site MANNER IN WHICH HOT FOOD WILL BE MAINTAINED AT 140 F AND ABOVE: MANNER IN WHICH COLD FOOD WILL BE MAINTAINED AT 41 F AND BELOW:

3 Owl O Ween Food Vendor Application Page 3 METHOD FOR FOOD STORAGE/PROTECTION DURING TRANSPORTATION & DURING EVENT: FOOD MENU (Please list types) COMPANY NAME: Please list the entire menu of items that you would like to sell, the price, approximate serving size, and ingredients. ITEM NAME/PRICE/SERVING SIZE INGREDIENTS

4 Owl O Ween Food Vendor Application Page 4 ITEMS TO BE PROVIDED BY VENDOR $350 vendor fee for 10x10 space. Additional fees may apply for larger footprint. Water supply for hand washing; hand soap, paper towels & a waste water bucket or bus tub Sanitizer for cleaning & rinsing cooking/serving utensils & food prep & serving areas. Any equipment needed for serving, warming, cooling and storage of your food. Extension Cords, as needed for your appliances i.e. heating ovens, etc. (100 minimum) Containers (no Styrofoam allowed) and utensils for serving your food plus napkins or wet naps. Table Covers & Signage Staffing for your booth. Handout menus, coupons, and/or other company promotional materials (strongly encouraged) 10 x 10 Tent/Trailer/Cart (special consideration for vendors willing to play into vintage carnival theme décor) Additional Rules/Regulations will be included in the Agreement (sent upon application approval) Health Department Permit ($50): Payable to Cobb County Health Dept. ELECTRICAL & BOOTH REQUIREMENTS Will you require basic electricity? Yes No If yes, how many outlets are required? ADDITIONAL INFORMATION Load in day will be 10/25-10/26. All vendors must be in place by noon on October 26. There are other opportunities for your restaurant to receive additional exposure from this event with a stage sponsorship (banner space, announcements, etc.) Vendors are required to stay open from 4-9pm and are encouraged to stay open until midnight. No load out can take place until the event is over. Booth Contest: winners judged on participation in theme and excellent customer experience. $350 booth fee waived for winner! Application Requirements: Please make a copy of this application for your records. We will not accept any application that does not include: a photo of your booth list of proposed menu items current restaurant permit # or Service Safe Certificate signed application vector image of your logo If you have any other questions, please feel free to contact us directly. CONTACT FOR FOOD BOOTH: PREMIER (JONATHAN@PREMIEREVENTSLIVE.COM or ROB@PREMIEREVENTSLIVE.COM) FESTIVAL COORDINATOR: HANNAH GORDON (HGORDON2@KENNESAW.EDU) KSU SPORTS + RECREATION PARK GENERAL MANAGER: MARTY ELLIOT (MELLIO34@KENNESAW.EDU) KSU SPORTS + RECREATION PARK: We look forward to working with you to make this a great event! INDEMNIFICATION INFORMATION The EXHIBITOR/CONCESSIONAIRE shall indemnify and hold harmless Promotions Marketing, Collegiate Concessions, Kennesaw State University, Kennesaw State University Foundation and its agents, employees and volunteers from and against all claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting from (i) the conduct or management of the Premises or of any business therein, (ii) any act, omission, or negligence of the EXHIBITOR/CONCESSIONAIRE or the partners, directors, officers, agents, employees, invitees or contractors of the EXHIBITOR/CONCESSIONAIRE (iii) any accident, injury or damage whatsoever occurring in or at the Premises. EXHIBITOR/CONCESSIONAIRE hereby expressly indemnifies Promotions Marketing and Kennesaw State University for the consequences of any negligent act or omission of Promotions Marketing and Kennesaw State University and its agents, employees, and volunteers, unless such act or omission constitutes gross negligence or intentional misconduct. You signature below indicates your commitment to participate in the 2013 Owl O Ween Hot Air Balloon Festival as well as your agreement to comply with the terms for participation, as outlined in this Vendor Application and Vendor Agreement, which will be sent to you upon acceptance of your application. Signature: Date:

5 WEBSITE: Owl O Ween Food Vendor Application Page 5