2017 Made in Maui County Festival

Transcription

1 2017 Made in Maui County Festival FOOD TRUCK VENDOR PACKET FOOD TRUCK VENDOR INFORMATION FOOD TRUCK VENDOR APPLICATION MACC EVENT MAP MENU SUBMISSION FORM APPLICATION FOR TEMPORARY FOOD ESTABLISHMENT PERMIT / INSTRUCTIONS PROGRAM BOOKLET ADVERTISING INFO. APPLICATION SUBMISSION CHECKLIST PROGRAM BOOKLET ADVERTISING RESERVATION FORM (OPTIONAL) Presented by: Page i

2 2017 FOOD TRUCK VENDOR INFORMATION The 4th Annual Made in Maui County Festival (MIMCF) will be held at the Maui Arts & Cultural Center (MACC) on November 3 and 4, Presented by the County of Maui, Mayor s Office of Economic Development (OED), and the Maui Chamber of Commerce, this two-day event is considered the largest products show in Maui County. In 2017, as part of the festivities, a select number of local food trucks will have an opportunity to showcase their menu items to thousands of visitors and residents in the Food Court area of the MACC during the Big Festival Day! WHERE: WHEN: Maui Arts & Cultural Center 1 Cameron Way, Kahului, Maui APPLICATION PROCESS PAYMENT DEADLINE / REFUND POLICY Participation fee is $300 per vendor. If selected to participate in the 2017 MIMCF event, your payment is due within 10 working days upon receipt of your confirmation . A late fee of $50 will be accessed for payments received after the 10 working days deadline. Failure to submit payment after 20 working days will result in your losing your food truck space. Payment can be made via credit card (VISA, MasterCard and American Express accepted) or by checks payable to Maui Chamber of Commerce. Checks returned (i.e. insufficient funds, closed account, etc.) will be assessed a processing fee of $30 in addition to monies overdue on booth space. No cash payments or post-dated checks will be accepted. Your cancelled check shall serve as your record of payment. Participation fees are refundable up to September 15, No refunds after this date. FESTIVAL HOURS / VENDOR SCHEDULE Saturday, November 4, am 4:30pm Only 12 local food trucks will be selected to participate in the 2017 Festival. Food Truck Vendor Applications for the 2017 MIMCF will be available starting February 15, Deadline for all applications is May 31, Applications will be reviewed between June 5 through July 7, and businesses will be notified of the MIMCF Selection Committee s decision on or before July 14, Only fully completed applications will reviewed. Please refer to the Application Submission Checklist on page 9 for a list of items required to complete your application. Food Vendors will be required to participate throughout the Festival hours on Saturday, November 5th. 7:00 am Set-up in Food Court 8 am 4:30 pm Festival open to the public (You are required to have someone in your food truck at all times. 4:30 pm 6 pm Clean up & breakdown ADVERTISING, PROMOTIONS, GIVEWAYS AND PUBLIC RELATIONS Vendors have an opportunity to increase their visibility during the Festival via sponsorship and/or advertising in the 2017 Festival Directory Program Booklet. If interested in placing an advertisement in this year s program booklet, please refer to pages 10 and 11. Page 1

3 MENU SUBMISSION Please list the items you plan to sell to attendees on the Menu Submission Form (page 6). Be specific and use extra sheets if needed. The Festival reserves the right to ask you to adjust your menu items to reduce duplication at the event. Approved vendors are encouraged to come prepared with enough supplies/products to avoid running out of food. Last year, over 11,000 visitors and residents attended the Festival on Saturday so please plan accordingly. IMPORTANT: Food Truck Vendors may NOT sell beverages or bottled water. The MACC will be selling sodas and water throughout the event and in the Food Court and Pavilion Areas. LOCATION / SET-UP REQUIREMENTS Food trucks will be located in the Food Court area at the Maui Arts & Cultural Center. Refer to MACC event map on page 3. All Food Truck Vendors must be fully self-contained, including power/generator. There will be no electricity available. IMPORTANT: Vendors are responsible for meeting the requirements of the County of Maui Fire Department and the State of Hawaii Department of Health, including but not limited to proper fire extinguisher for your type of cooking, proper temperature controls, proper food handling, and food storage. FOOD SERVICE SUPPLIES Food Truck Vendors are responsible for their own food service tables, equipment, serving supplies and paper goods for attendees (plates, napkins, utensils, etc.). The Festival will provide seating for attendees in the Food Court area, along with trash bags and trash cans. In an effort to support the MACC s green initiatives, Food Truck Vendors are encouraged to use green/ bio-containers and utensils for serving. Alternatives to polystyrene foam include uncoated paper, coated paper, cardboard, aluminum foil food service ware, recycled paper napkins, and bio-plastics made from corn, potato and other plant materials. Vendors are responsible for disposing of their own food waste, recyclables and post-event clean-up. Grease cannot be disposed on site. INSURANCE Participating food vendors will be required to have a per occurrence $1 million liability insurance policy and $2 million aggregate and to name the Made in Maui County Festival, County of Maui, Maui Chamber of Commerce, and Maui Arts & Cultural Center as additional insured for the event. Certificate of Insurance reflecting these additional insured must be received no later than Friday, September 22, 2017 to: Linn Nishikawa & Associates, Inc., 569 Kulaiwi Drive, Wailuku, HI info@madeinmauicountyfestival.com FOOD SERVICE PERMIT A Temporary Food Service Permit (on page 7 and 8) is required for all participating Food Truck Vendors. Food trucks must also provide proof of a valid Mobile Food Establishment Permit (lunch-wagon permit) issued by the Hawaii State Department of Health. Please submit the above permits no later than Friday, September 22, 2017 to: Linn Nishikawa & Associates, Inc., 569 Kulaiwi Drive, Wailuku, HI info@madeinmauicountyfestival.com All vendors offering food products will be required to view a Department of Health video. A link to the video will be sent to approved Food Truck Vendors upon confirmation of acceptance to the Festival. Page 2

4 (liquor vendors and sponsors) sponsors (food trucks) = tent wall / side ENTRANCE EVENT MAP FOOD COURT ARTISAN SHOWCASE ARCADE OUTER LAWN CENTRAL LAWN CENTRAL LAWN premium = shared middle wall (for double tent) = wall outlet (P) = pillar outlet (T) = tree outlet (C) = 2 outlets from 20AMP circuits PAVILION GALLERY castle COLLECTOR S CORNER

5 2017 MADE IN MAUI COUNTY FESTIVAL FOOD TRUCK VENDOR APPLICATION APPLICATION DEADLINE IS TUESDAY, MAY 31, 2017, by 4:30 pm. Please type or print clearly to reduce the chance of errors. All fields must be filled in. If a question is irrelevant to you or your business, please mark N/A. REGISTERED BUSINESS NAME GET LICENSE NUMBER COMPANY STREET ADDRESS CITY STATE ZIP, HI COMPANY REPRESENTATIVE TITLE COMPANY PHONE FAX POINT OF CONTACT TITLE CONTACT PHONE FAX FESTIVAL PROGRAM BOOKLET LISTING The following contact information will be included in the official MIMCF event program booklet and website ( if you are approved as a 2017 MIMCF vendor. For this reason, please do not include home addresses and/or phone numbers, if you DO NOT want them disclosed to the public. COMPANY NAME COMPANY WEBSITE COMPANY ADDRESS COMPANY ADDRESS CITY STATE, ZIP, HI COMPANY COMPANY PHONE SOCIAL MEDIA / MARKETING / PUBLICITY ARE YOU ON FACEBOOK AS A BUSINESS? YES NO ARE YOU OR YOUR BUSINESS ON TWITTER? YES NO IF YES, WHAT IS THE NAME OF YOUR FACEBOOK PAGE? IF YES, WHAT IS YOUR TWITTER HANDLE? ARE YOU ON INSTAGRAM AS A BUSINESS? YES NO ARE YOU/YOUR BUSINESS ON PINTEREST? YES NO IF YES, WHAT IS YOUR INSTAGRAM USERNAME? IF YES, WHAT IS YOUR PINTEREST USERNAME? Page 4

6 FOOD TRUCK/TRAILER LAYOUT Which side of your food truck is your serving window located? DRIVER S SIDE PASSENGER SIDE Do you serve directly from your truck window? YES NO If no, please explain your food service set-up: Please submit photos of your menu dishes and your food truck/trailer set-up, including your serving window location. REFERENCES Please provide two references from festivals/events you have previously participated in: EVENT YEAR LOCATION REFERENCE CONTACT PHONE EVENT YEAR LOCATION REFERENCE CONTACT PHONE Initial Initial Initial Initial AGREEMENT I understand that the County of Maui Mayor s Office of Economic Development and the Maui Chamber of Commerce reserve the right to cancel this application/contract at any time. I have read the contents of the Food Vendor Packet and agree to the terms set forth. I agree to complete a post-event survey by Monday, November 20, 2017 by 4:30 pm. This information will be used by the County of Maui, Mayor s Office of Economic Development, and Maui Chamber of Commerce to verify economic impact of the Festival. I understand that failure to submit a MIMCF post-event survey by this deadline may impact my ability to participate in future Festivals. I agree to participate in the marketing of the Festival, including but not limited to distributing event material, participating in the Festival s social media campaign, and providing photography /information for publicity purposes. I agree to attend one (1) Mandatory Food Truck Vendor Meeting and view the Department of Health food handlers video. Meeting date and video viewing link to be announced. APPROVED BY: SIGNATURE OF AUTHORIZED INDIVIDUAL REPRESENTING VENDOR PRINT NAME OF AUTHORIZED INDIVIDUAL REPRESENTING VENDOR DATE Page 5

7 MENU SUBMISSION FORM Please list your proposed menu items for sale and the approximate cost per item for attendees during the 2017 Made in Maui County Festival on Saturday, November 4th. Be specific and use extra sheets if needed. The Festival reserves the right to ask you to adjust your menu items to reduce duplication at the event. MENU ITEM: PRICE: NOTE FOOD TRUCK VENDORS MAY NOT SELL BEVERAGES OR BOTTLED WATER. THE MACC WILL BE SELLING SODAS AND WATER THROUGHOUT THE EVENT AND IN THE FOOD COURT AREA. SUBMITTED BY: PRINT NAME OF AUTHORIZED INDIVIDUAL REPRESENTING VENDOR DATE BUSINESS NAME Page 6

8 MAUI DISTRICT ENVIRONMENTAL HEALTH OFFICE STATE OF HAWAII 54 HIGH STREET, ROOM 300 DEPARTMENT OF HEALTH WAILUKU, HAWAII TELEPHONE NUMBER: (808) FAX: (808) APPLICATION FOR TEMPORARY FOOD ESTABLISHMENT PERMIT (Please type or print in black or blue ink) SEE BACK FOR INSTRUCTIONS AND FEES (A) NAME OF ORGANIZATION OR ESTABLISHMENT (B) LOCATION OR ADDRESS OF EVENT (ONLY ONE) (C) CONTACT PERSON (D) CONTACT PERSON PHONE # FAX PHONE # DAY (E) DATE OF EVENT (F) TIME OF EVENT DAY (E) DATE OF EVENT (F) TIME OF EVENT (G) NAME OF APPROVED FOOD ESTABLISHMENT (H) STREET ADDRESS (I) PHONE NUMBER (J) PERMIT NO. APPROVED FOOD ESTABLISHMENT USE AUTHORIZED BY: (K) (OR ATTACH LETTER OF AUTHORIZATION) (L) SIGNATURE OF AUTHORIZED PERSON (M) PRINT NAME OF AUTHORIZED PERSON (N) TITLE (O) LIST FOOD ITEMS. REMINDER: KEEP HOT FOOD ABOVE 135 F. KEEP COLD FOOD BELOW 41 F. WORKERS MUST PRACTICE REGULAR HANDWASHING, MUST NOT BE ILL, NO BARE HAND CONTACT WITH READY TO EAT FOODS. (CONTINUE FOOD ITEMS ON A SEPARATE PAPER IF NEEDED) (P) ATTACH: SITE PLAN INCLUDE HAND WASHING FACILITIES, BOOTH LAYOUT The Sanitation Branch, Department of Health reserves the right to deny your Temporary Food Establishment Permit or revoke the permit for failure to comply with the sanitary requirements of Hawaii Administrative Rules, Title 11, Department of Health, Chapter 50, Food Safety Code. The permit applicant may be required to submit a complete menu and schematic plan of the proposed operation. THIS PERMIT IS NOT TO EXCEED TWENTY (20) DATES IN ANY 120 DAY PERIOD (Q) DATE (R) SIGNATURE OF APPLICANT (S) TITLE (T) PRINT NAME OF APPLICANT FEE NON REFUNDABLE Payable to: STATE OF HAWAII SUBMIT APPLICATION AND FEE TEN WORKING DAYS PRIOR TO EVENT TO: MAUI DISTRICT ENVIRONMENTAL HEALTH OFFICE 54 HIGH STREET, ROOM 300 WAILUKU, HI THERE WILL BE A SERVICE FEE OF $25.00 FOR ANY CHECK DISHONORED BY THE BANK. APPROVED: DATE SIGNATURE OF AGENT/DEPARTMENT OF HEALTH SECTION BELOW FOR OFFICIAL HEALTH DEPARTMENT USE ONLY FEE AMOUNT DATE PAID METHOD OF PAYMENT RECEIPT NO. RECEIVED BY SAN APP TFE 03/15 Page 7

9 INSTRUCTIONS FOR TEMPORARY FOOD ESTABLISHMENT PERMIT APPLICATIONS All establishments, organizations, or individuals distributing or selling food to the public for a limited period of time (not exceeding 20 dates within a 120 day period) are required to submit a Temporary Food Establishment Permit Application to the Department of Health, Sanitation Branch. Applications will not be processed if the form is incomplete. Applications and the appropriate fee should be submitted at least ten (10) working days prior to event. All exemptions will be decided by the Department of Health/Sanitation Branch. Permits may be picked-up OR faxed OR mailed to you (include a self-addressed, stamped envelope with the application). All permits must have a seal of approval. A. NAME OF ORGANIZATION OR ESTABLISHMENT: Name of organization or establishment administering the food operation. Each permit applies to one (1) organization or establishment only. B. LOCATION OR ADDRESS OF EVENT: Site of food distribution is being held. Each permit applies to one (1) location. C. CONTACT PERSON: Name of person(s) responsible for questions and pick up of application. D. CONTACT PHONE OR FAX NUMBER: Phone number of person(s) responsible for questions and pick up of permit or if provided, permit will be faxed. E. DATE OF EVENT: One date per line (Maximum of 20 dates within a 120 day period, starting from the date of the first event). F. TIME OF EVENT: Start to end time of event. G. NAME OF APPROVED FOOD ESTABLISHMENT: Name of approved food establishment where food preparation, food storage, etc. will be done. The proposed approved food establishment must still be approved by the Department of Health for the temporary food event. H. STREET ADDRESS: Street address of approved food establishment where food preparation, food storage, etc. will be done. I. PHONE NUMBER: Phone number of approved food establishment. J. PERMIT NO.*: Permit number of the approved food establishment where food preparation, food storage, etc. will be done. *Permit number issued by the State Department of Health/Sanitation Branch K. (OR ATTACH LETTER OF AUTHORIZATION): Instead of having the Authorized Person sign the application, an authorized letter from the kitchen may be submitted. The Letter of Authorization must include information L, M, and N. L. SIGNATURE OF AUTHORIZED PERSON: Signature of person giving permission to use the approved food establishment. M. PRINT NAME OF AUTHORIZED PERSON: Print name of (L) Signature of Authorized Person. N. TITLE: Title of (L) Signature of Authorized Person. O. LIST OF FOOD ITEMS: All food items being sold or distributed at event (also include the number of pieces of chicken to be sold). P. SITE PLAN, BOOTH LAYOUT: On a separate paper draw a site plan and indicate the booth where food will be distributed including warmers, burners, cookers, handwashing facilities, etc. Q. DATE: Date submitting application. R. SIGNATURE OF APPLICANT: (Applicant and contact person need not be the same person.) S. TITLE: Title of (R) Signature of Applicant. T. PRINT NAME OF APPLICANT: Print name of (R) Signature of applicant. FOOD ESTABLISHMENT TYPE 44. Any Food Establishment used only to prepare or serve food to the homeless without compensation, consideration, or donation by the person or persons being served 45. Temporary Food Establishment: 1-5 days 46. Temporary Food Establishment: 6-10 days 47. Temporary Food Establishment: days 48. Temporary Food Establishment: Value added farm products 49. Temporary Food Establishment (applicants such as youth groups, schools, hospitals, religious groups, community service organizations, athletic groups, and other charitable or benevolent organizations) FEE $0 $50 $75 $100 $25 $0 Page 8

10 MIMCF FOOD TRUCK VENDOR APPLICATION MENU SUBMISSION FORM SUBMISSION CHECKLIST Please make sure you have attached the following documents to complete your application: COMPANY LOGO (EPS, JPG, TIFF, PNG FILES ACCEPTED) PICTURES OF YOUR MENU ITEMS* PICTURES OF YOUR FOOD TRUCK/TRAILER (INCLUDING SERVING WINDOW LOCATION)* *Photographs need to be in any of the following digital formats: JPEG, TIFF, GIF, and PNG, preferably with a high-resolution format of 300 dpi. Logo file formats would be preferable as EPS. They may be ed or saved onto a CD or flashdrive to be mailed or hand-delivered. SUBMISSION INSTRUCTIONS Please submit your completed application via any of the following methods: MAIL: Linn Nishikawa & Associates, Inc. 569 Kulaiwi Drive Wailuku, HI info@madeinmauicountyfestival.com DROP OFF: Maui County Business Resource Center 70 East Kaahumanu Ave., Maui Mall, Unit B-9 Kahului, HI Ph: (808) Fax: (808) Hours (Mon. - Fri.) 8:00am - 4:30pm SUBMISSION DEADLINES May 31, 2017 by 4:30 pm September 15, 2017 by 4:30pm October 6, 2017 by 4:30pm - Food Truck Vendor Application - Menu Submission Form - Images of your menu items and food truck - Program Ad Space Reservations (if applicable) - Program Booklet Ad Artwork & Payment (if applicable) FORMS REQUIRED IF SELECTED TO PARTICIPATE AS A FOOD TRUCK VENDOR AT THE FESTIVAL: September 22, 2017 by 4:30pm September 22, 2017 by 4:30pm Monday, November 20, 2017 by 4:30pm - Temporary Food Service Permit - Mobile Food Establishment Permit (for lunch wagons) - Per occurrence $1 million liability insurance policy and $2 million aggregate - Post-Event Survey (mandatory) PAYMENT Your payment will be required within 10 working days upon receipt of your confirmation . Full payment must be received in order to effectively reserve your Food Truck Vendor space. Page 9

11 2017 FESTIVAL DIRECTORY / PROGRAM BOOKLET ADVERTISING INFORMATION SPECIFICATIONS AD SIZES TRIM BLEED COST Full Page Cover (Inside Front) 7.25 w x 11 h 7.75 w x 11.5 h Available w/sponsorship Full Page Cover (Inside Back) 7.25 w x 11 h 7.75 w x 11.5 h Available w/sponsorship Full Page 7.25 w x 11 h 7.75 w x 11.5 $1,000 1/2 Page 3.25 w x 10.5 h n/a $600 1/4 Page 3.25 w x h n/a $300 1/8 Page 3.25 w x 2.5 h n/a $150 REQUIREMENTS Camera-ready original artwork in digital format (PDF, JPEG, 300 dpi minimum required. Provide hard copy indicating what the ad should look like. Ad space reservations (complete this form) Ad artwork & payment deadline DEADLINES September 15, 2017 by 4:30pm October 6, 2017 by 4:30pm SUBMIT TO Submit Festival Directory/Program Booklet Ad Reservation Form, ad artwork, and payment to: Linn Nishikawa & Associates, Inc. info@madeinmauicountyfestival.com 569 Kulaiwi Drive Ph: (808) Wailuku, HI Page 10

12 2017 FESTIVAL DIRECTORY / PROGRAM BOOKLET RESERVATION FORM YES, I want to purchase an ad in the Made in Maui County Festival event program. FIRST NAME LAST NAME TITLE BUSINESS NAME WEBSITE COMPANY STREET ADDRESS CITY STATE ZIP, HI COMPANY PHONE FAX POINT OF CONTACT TITLE CONTACT PHONE FAX ADVERTISEMENT TYPE SELECTION I would like to place the following ad (check appropriate box): FULL PAGE AD - $1,000 1/2 PAGE - $600 1/4 PAGE - $300 1/8 PAGE - $150 PAYMENT METHOD My check is enclosed. Please make checks payable to Maui Chamber of Commerce My credit card payment: NAME ON CREDIT CARD CREDIT CARD TYPE AND NUMBER EXPIRATION DATE CARD SECURITY CODE DEADLINES Ad space reservations (complete this form) Ad artwork & payment deadline September 15, 2017 by 4:30pm October 6, 2017 by 4:30pm MAHALO! Page 11