150A Public Square Batesville, MS

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1 150A Public Square Batesville, MS Statement of Purpose The Square Market is sponsored by the City of Batesville and the Batesville Main Street Program to serve as a community gathering place, providing an opportunity for local farmers, gardeners, and vendors to sell fresh produce, other agricultural products, homemade food items, crafts and live plants to members of the general public. Market Operating Schedule The market runs on Wednesdays from 10:00 a.m. 2:00 p.m. beginning the first Wednesday in June through the last Wednesday in October. Items permitted for sale Sellers or a direct representative of the seller must reside and produce the items they sell within a 100 mile radius of Batesville. Items permitted for sale at the market include all varieties of regionally-grown produce, plants, flowers, trees or seedlings (fresh, dried or preserved). Included herewith but not limited to: raw vegetables, fruits, edible plants, eggs, honey, cheese, peas and beans, nuts, herbs, spices, bedding plants, flavored vinegars, condiments, preserves, jellies, jams, pastries, baked items, spreads, pastas, fresh juices, dried/fresh flower arrangements, poultry, fowl, seafood, sausages, milk, cut firewood and soaps/body care items made from regionally-grown agricultural ingredients. Regionally grown are items that are produced within 100 miles of Batesville, MS. Items may not be purchased elsewhere and resold. No live animals may be sold. All vendors are responsible for following the rules and regulations of the Mississippi Department of Health as it relates to the products being sold. If you have any questions as to regulation for your product, please contact the market manager. For the health and safety of our market, vendors are not allowed to sell hot foods. Baked/processed goods are allowable. Baked/processed goods must have the proper food permit from the Mississippi Department of Health. Cottage food operations, annual gross sales less than $20,000, are exempt from permitting requirements. The Farmers Market Committee can create these labels for a nominal fee if you are unable

2 to do so. The enclosed handouts detail labeling and packaging requirements for the sale of baked/processed goods. All items will be sold at the discretion of the Market Manager, or his/her agent and the Farmers Market Committee. Farmers Market Volunteers will possibly make one farm visit per season for the purpose of qualifying authenticity. Occasional follow-up tours may also be required later in the season. Farmers who have been visited and approved will be given a certificate of verification. Certificates must be posted in a visible place in the vendors space. Crafts are incidental to the purpose of the market, which is primarily an agricultural operation. The number of craft market vendors is limited to 6 per market date. For the purpose of clarification, any booth selling craft items is classified as a craft vendor, even if they are selling produce as well. Craft vendors or members of the craft vendors households must produce all craft items to be sold at the market. No buy and bring items may be sold. Fees & Reservations Fees: Vendor Space is $5.00 per week. Vendor spaces are approximately 10 x10 feet. Cash is accepted and checks should be made payable to the Batesville Main Street Program. Fee is to be paid to the onsite Market Manager. Vendors may pay for the entire market season and receive a 10% discount. Vendor can contact the market manager to make those payment arrangements. Space Assignments First priority for booth space will be given to those who plan to sell each Wednesday for the entire market and for those who participated in the majority of the previous year s market. Those vendors shall be classified as seasonal vendors. Daily vendors are those who do not plan on attending the majority of the market dates. Seasonal produce vendors will be assigned a space for the season upon payment of their first market fee. Daily vendors will be assigned a space based on availability. Vendor space is limited to the individual/business that is registered. One vendor will be allowed per space. Vendor spaces will remain the same from week to week as long as you attend each market date. If you are unable to attend a market date, it is your responsibility to notify the Batesville Main Street Program or the Market Manager by no later than the Monday prior to the Wednesday market. Your space may be used by another vendor on that date but it will return to you. However, if you do not notify the Batesville Main Street Program or Market Manager, then you will lose your space. Seasonal vendors who do not arrive to market by 9:45 a.m. may have their seasonal reserved space rented to another vendor on a daily basis by the market manager. It is in the best interest of the market s general success to discourage/fill empty spaces.

3 Craft vendors will be placed in a designated section of the market. All vendors are required to check in at the registration booth at each market date. Vendors will provide the following items as needed for their spaces: tables, chairs, tablecloths, scales, umbrellas or awnings, bags for consumers, and display containers. Set-up and Cleanup Set-up begins no earlier than 9:00 a.m. on Wednesday afternoon. Vendors must be prepared to sell by the opening of market at 10:00 a.m. Vendors will not be allowed to set up their space after the opening bell unless prior arrangements are made with the Market Manager. Vendors must remain open until 2:00 p.m. Exceptions would be if the vendor sells out of their product or has to leave due to personal circumstances. In which case, the vendor must notify the Market Manager. Vendors are responsible for maintaining their spaces in a clean and sanitary condition, and are responsible for disposing of any debris, trash and food product at the close of business. Violations Any complaint against vendors, whether by a guest of the market or by another vendor, will be addressed by the market manager and the market board. Possible violations include the following: not showing up, late arrival, leaving early(unless cleared in advance), failure to clean up area, selling items not within the guidelines of the market, failure to pay fees, not listing ingredients in prepared foods. Disclaimer The market reserves the right to modify these rules and regulations at any time. The market reserves the right to refuse the application of any vendor at any time and for any reason. Agreement to Rules The vendor is responsible for reading the rules and signing a statement including his/her acceptance of said rules.

4 Cottage Food Operation: Frequently Asked Questions What are Cottage Food Products? Cottage Food products are specific types of foods that you make in the kitchen of your private home. Not all food products can be sold as Cottage Food products. They must be non-potentially hazardous foods that do not require time and/or temperature controls for safety. You must also store your Cottage Food Products in your home following safe food handling guidelines outlined in the U.S. FDA Retail Food Code to prevent adulteration caused by insects, household chemicals, water damage, unsanitary conditions, etc. What is a private home? This is the place where you live, whether you own the home or are renting. So a house, an apartment, condominium, or a rental home all could be a private home. Is there a limit to how much I can sell as a Cottage Food Operator? Yes. You are limited to $20,000 in gross annual sales in the amount of Cottage Foods you sell. Am I limited in the types of Cottage foods I produce in my home? Yes. Only non-potentially hazardous foods that do not require time and/or temperature control for safety (can be safely kept at room temperature and do not require refrigeration even after opening). The following is a list of foods approved for sale by a cottage food operation: Baked goods without cream, custard, or meat fillings, such as breads, biscuits, cookies, pastries, and tortillas. Candy Chocolate-covered nonperishable foods, such as pretzels, nuts, and dried fruit. Dried fruit Dried pasta Dried spices Dry baking mixes Granola, cereal, and trail mixes Dry rubs Fruit pies Jams, jellies, and preserves that comply with the standard described in part 150 of Title 21 of the code of Federal Regulations: Revised May 6, 2013

5 50&showfr=1&subpartnode=21: Nut mixes and nut butters Popcorn Vinegar and mustard Waffle cones Acidified products which meet the definition as stated in part 114 of Title 21 of the Code of Federal Regulations: (b) Acidified foods means low-acid foods to which acid(s) or acid food(s) are added; these foods include, but are not limited to, beans, cucumbers, cabbage, artichokes, cauliflower, puddings, peppers, tropical fruits, and fish, singly or in any combination. They have a water activity (aw) greater than 0.85 and have a finished equilibrium ph of 4.6 or below. These foods may be called, or may purport to be, pickles or pickled (your product). Carbonated beverages, jams, jellies, preserves, acid foods (including such foods as standardized and non-standardized food dressings and condiment sauces) that contain small amounts of low-acid food(s) and have a resultant finished equilibrium ph that does not significantly differ from that of the predominant acid or acid food are excluded from the coverage of this part. Where can I get a copy of the Cottage Food Bill? ms.gov/msdhsite/_static/30,0,77.html&destination= ents/2013/pdf/sb/ /sb2553sg.pdf You can also call the MSDH Food Protection Division at and we ll glad to , fax, or mail you a copy. Do I have to replace my home equipment, stove, or refrigerator with commercial grade units? No. As a Cottage Food operator, you are not required to provide equipment that meets commercial standards to make cottage food products. Why are some products not allowed to be made and sold under the Cottage Food Bill? The Cottage Food bill allows food entrepreneurs to operate small food businesses and produce a variety of food products that are low risk from a food safety standpoint, if prepared properly in a private home kitchen, while protecting public health to the greatest extent possible. The allowable products list is based on the food safety risk level associated with certain types of food. People who operate a licensed and inspected retail food facility have to meet certain requirements for training, food safety, and handling. Since Cottage Food operations are not inspected, it is necessary to limit food products allowed to those that are considered low risk, or non-potentially hazardous. Revised May 6, 2013

6 Foods NOT allowed include, but are not limited to: meat, fish, poultry, dairy products (including custard pies), eggs (other than air-dried hard cooked eggs with intact shell), cooked vegetables, raw seed sprouts, sliced melons, garlic and other fresh herbs in oil, cooked potatoes, legumes, beans, and rice. They also incude low-acid canned foods (vegetables, meats and seafood, others with ph >4.6), smoked fish, pasteurized and precooked foods. Do I have to put a label on my Cottage Foods? Yes. The label must include all of the following: The name and address of the cottage food operation The name of the cottage food product The ingredients of the cottage food product, in descending order of predominance of weight The net weight or volume of the cottage food product Allergen information as specified by federal labeling requirements If any nutritional claim is made, appropriate nutritional information as specified by federal labeling requirements The following statement printed in at least ten-point type in a color that provides a clear contrast to the background of the label: Made in a cottage food operation that is not subject to Mississippi s food safety regulations. What does allergen information as specified by federal labeling requirements mean? It means you must identify if any of your ingredients are made from one of the following food groups: milk, eggs, wheat, peanuts, soybeans, fish, shellfish, and tree nuts. So, if you have an ingredient made with a wheat-based product, you have two options: Include the allergen in the ingredient list. For example, a white bread with the following ingredient listing: whole wheat flour, meets the requirement of federal law. Include an allergen statement ( Contains ) after the ingredient list. For example a white bread, with the following ingredients: whole wheat flour, water, sodium caseinate, salt, yeast. Contains wheat and milk. Are there any specific requirements for tree nuts labeling for allergens? Yes. If your Cottage Food has tree nuts as an ingredient you must identify which tree nut you are using. For example, if you made Nut Bread, an acceptable ingredient list would be: Ingredients: wheat flour, water, almonds, salt, yeast. The following would NOT be acceptable: Ingredients: flour, water, nuts, salt, yeast. Revised May 6, 2013

7 Do I have to have any training or certificates to become a cottage food operator? Training and certification is highly encouraged for general food safety education and for acidified canned foods. We especially encourage the courses if you will be doing acidified or pickled products. Improper acidification can lead to botulism, which has a very high fatality rate. Improperly acidified/processed home acidified foods are the source of most foodborne outbreaks of this category of foods. Am I required to send my Cottage Food products to a laboratory to obtain an official ingredient list? Typically, no. If a complaint is received and there are serious doubts as to the accuracy of the ingredients list, laboratory testing may be required. Acidified foods processors are strongly encouraged to send samples for analysis (Mississippi State University offers this service) and for consultations. Will my home kitchen be subject to inspections by the Health Department? An inspection will only be conducted if a complaint is received that adulterated or otherwise unsafe food has been produced by the Cottage Food operation. Laboratory confirmation may be required. Can I make Cottage Food products in an outbuilding on my property, like a shed or a barn? No. Cottage Food products are required to be made in your kitchen and stored in your single family domestic residence. Where can I store ingredients and finished products for my Cottage Food business? Ingredients and finished Cottage Food products may be stored in your private home where the cottage foods are made. This includes your kitchen or attached rooms within the home that are used exclusively for storage. All rooms used for food storage must be free of insects and rodents, free of dirt, dampness/water, and free of other environmental sources of contamination. Can I sell my Cottage Food product in another state? No. Cottage Food products may be sold only in Mississippi. Likewise, Cottage Foods made in other states may not be sold in Mississippi. Can I advertise my Cottage Food product on the Internet? No. The Cottage Food Bill prohibits the sale or offer for sale cottage food products over the Internet (including Facebook and other media), by mail order, or at wholesale or to a retail establishment. Sales must be directly from the producer to the end consumer. Revised May 6, 2013

8 Will I need any other permit or licenses for my Cottage Food operation? You may. Check with your city, or county if you are outside the city limits, where your private home is located to determine whether a business license or other permit is required. Other things to take into consideration include taxes, zoning, and insurance. Revised May 6, 2013

9 Permit Requirements for Farmers Market Vendors The following serves as a guide to assist farmers market managers in determining the permits, licenses, and certificates that vendors selling at farmers markets are required to have. This list is meant to be a general guideline rather than a comprehensive list of all regulations that vendors are responsible for following. Please consult with the proper agency for further assistance and for additional information regarding compliance of regulations. Fresh Produce No permits, licenses, or certificates are required, if the produce is raw, uncut, and unprocessed. For products sold by weight, the scale used must be a National Type Evaluation Program (N.T.E.P.) approved scale. All scales must be tested annually by the Mississippi Department of Agriculture and Commerce, Weights and Measures Division. Eggs A Retail Food Sanitation License - Eggs from the Mississippi Department of Agriculture and Commerce, Consumer Protection Division is required. A copy of the Retail Food Sanitation License - Eggs must be displayed and made available to the purchaser at the location where the eggs will be offered for sale. Clean shell eggs must be maintained at or below 45 o F ambient temperature under mechanical refrigeration (in a refrigerator and/or cooler with a/c or d/c power). For any eggs sold off the farm, the layers shall have NPIP (National Poultry Improvement Program) testing by the Mississippi Board of Animal Health. Proper packaging and labeling is required. Honey/Syrup A Food Permit from the Mississippi State Department of Health is required only if the vendor sells more than 500 gallons annually. If the honey being sold is not pure honey, the added ingredients must be properly listed on the label. Proper packaging and labeling is required. Revised

10 Baked Goods/Processed Foods Based on the risk level of products being sold, vendors (with the exception of cottage food operators) must obtain the proper Food Permit from the Mississippi State Department of Health. Cottage food operations are exempt from permitting requirements. To be considered a cottage food operation, annual gross sales of cottage food products cannot exceed twenty thousand dollars ($20,000). Cottage food products are non-potentially hazardous food products. This includes products such as baked goods, jams, jellies, and acidified foods. Typically, foods that do not require refrigeration are considered non-potentially hazardous foods. Some products may need to be evaluated on a case-by-case basis. If there is some doubt as to the safety of some foods, documentation of proper processing may be required. Producers of acidified foods (salsas, pickled products, etc.) are highly encouraged to get training in special requirements and procedures for these foods. This will help to ensure these products are both legal and safe. Proper packaging and labeling required. Along with other labeling requirements, cottage food products must have the following statement printed in at least ten-point type in a color that provides a clear contrast to the background of the label: "Made in a cottage food operation that is not subject to Mississippi's food safety regulations." Meats A vendor selling meat must obtain a Mobile Retail Food Sanitation License from the Mississippi Department of Agriculture and Commerce. Products being sold must be properly inspected by the United States Department of Agriculture or the Mississippi Department of Agriculture and Commerce. Vendors must transport and sell meat from a refrigerated vehicle. For products sold by weight, the scale used must be a National Type Evaluation Program (N.T.E.P.) approved scale. All scales must be tested annually by the Mississippi Department of Agriculture and Commerce, Weights and Measures Division. Proper packaging and labeling is required. Shrimp/Seafood A Seafood Dealers License from the Mississippi Department of Marine Resources or a Food Permit from the Mississippi State Department of Health is required for vendors selling raw shrimp or seafood. If the shrimp is being cooked/steamed, a Food Permit is required from the Mississippi State Department of Health. For products sold by weight, the scale used must be a National Type Evaluation Program (N.T.E.P.) approved scale. All scales must be tested annually by the Mississippi Department of Agriculture and Commerce, Weights and Measures Division. Revised

11 Dairy Products (Milk, cheeses, and other dairy products such as yogurt, butter, and sour cream) A vendor must obtain the proper permit from the Mississippi State Department of Health. A vendor selling dairy products must obtain a Mobile Retail Food Sanitation License from the Mississippi Department of Agriculture and Commerce. Vendors must transport and sell dairy products from a refrigerated vehicle. For products sold by weight, the scale used must be a National Type Evaluation Program (N.T.E.P.) approved scale. All scales must be tested annually by the Mississippi Department of Agriculture and Commerce, Weights and Measures Division. Proper packaging and labeling is required. Plant Sales No person can deal in plant materials that are known to harbor noxious plant diseases or invasive weeds/plants or sell plants that are on the noxious weed list per the Mississippi Department of Agriculture and Commerce, Bureau of Plant Industry. Fresh Cut Flowers No permits, licenses, or certificates required. Contacts: Mississippi Board of Animal Health, National Poultry Improvement Program (NPIP): (601) Mississippi Department of Agriculture and Commerce, Bureau of Plant Industry: (662) Mississippi Department of Agriculture and Commerce, Consumer Protection Division: (601) , julie@mdac.ms.gov Mississippi Department of Agriculture and Commerce, Farmers Market Certification Program: (601) , donna@mdac.ms.gov Mississippi Department of Agriculture and Commerce, Weights and Measures Division: (601) , connie@mdac.ms.gov Mississippi State Department of Health, Office of Food Protection: (601) Mississippi Department of Marine Resources, Licensing: (228) Mississippi State University, Department of Food Science, Nutrition & Health Promotion: (662) , jls46@msstate.edu For questions regarding sales tax, please contact your local Mississippi Department of Revenue Office. Revised

12 VENDOR APPLICATION First Name Last Name Farm/Business Name Physical Address Mailing Address (if different than physical address) Primary Phone Number Address Website Address Please list specifically what items you plan to sell at the market: Do you act as a wholesaler or as a broker for a specific farmer? If so, please indicate name of farmer or origin of produce. I have read the Square Market rules, understand them, and agree to adhere to them. Signature Date