Wedding and Special Events Planning Guide

Transcription

1 Wedding and Special Events Planning Guide

2 Facility Overview Thank you for considering Stonehaus Farms for your special event. We are confident that our facility will provide you and your guests an atmosphere unmatched in the Kansas City area. Our two beautiful facilities have been designed for function, yet have tremendous ambiance. The Fest Hall has seating for up to 225, with additional outdoor seating available for your use. Our Garden Room has seating for up to 48, and also has access to the outdoor seating area. Both facilities have been decorated to provide a warm country atmosphere, with subtle hints of Tuscany design and color. Through out this event planning guide you will find information about both of the facilities, their general layouts, rates, and an event worksheet to help plan your event. Should at any time you have any additional questions, please feel free to contact We look forward to having you and your guests at Stonehaus Farms!

3 Fest Hall

4 Fest Hall Rate Schedule A) During Normal Business Hours (12-6 Tuesday - Sunday) $ per Hour, 2 Hour Minimum Includes (Tables & Chairs (for up to 225 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel. B) 6 pm to 10 pm Tuesday thru Thursday and Sunday $ Includes (Tables & Chairs (for up to 225 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel. C) 6 pm to 11 pm Friday and Saturday $ Includes (Tables & Chairs (for up to 225 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel. Audio / Visual Equipment $ per event Additional Tables, Chairs, Linens, etc. Call for Pricing Vineyard Wedding (seating up to 225 provided) $500.00

5 Garden Room

6 Garden Room Rate Schedule D) During Normal Business Hours (12-6 Tuesday - Sunday) $70.00 per Hour, 2 Hour Minimum Includes (Tables & Chairs (for up to 48 people), and available Banquet Tables, and Stonehaus Personnel. E) 6 pm to 10 pm Tuesday thru Thursday and Sunday $ Includes (Tables & Chairs (for up to 48 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel. F) 6 pm to 11 pm Friday and Saturday $ Includes (Tables & Chairs (for up to 48 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel.

7 Event Guidelines General Rules: No decorations may be taped or stapled on walls. Decorating may be done the day of the event and needs to be coordinated with the winery. If the facility room is not booked the day before, decorating may be done then during regular winery hours. Floating candles are approved for use. Children need to be accompanied by an adult when on the outside grounds. Rates & Deposits: After determining the rate of the Fest Hall or Garden Room, a deposit of $ is required to secure the Fest Hall and the Garden Room requires a deposit of $ Both facilities must be paid in full 10 days before the event. Damage Clause: Any damage to rented property or the facility beyond normal wear and tear by the renter or a guest of the renter will be the responsibility of the renter who agrees to pay Stonehaus Farms Winery for the full cost of such damage repair. Rental Items: All special rental items such as additional chairs, tables, and tablecloths and other such items must be paid in full 30 days in advance of the event. We are unable to give refunds on rented items. Sales Tax: Missouri sales tax will be charged on all rentals and purchases unless exempted. If sales tax is exempt, the proper exemption certificate must be provided to Stonehaus Farms Winery. Liquor Policy: All liquor consumed on the premises must be provided by Stonehaus Farms. We offer a selection of wine and beer. No hard liquor or mixed drinks are allowed. Beer is not available for Sunday functions. Wine is sold by the $4.00 per glass, Beer is sold by the cup or $2.50 each, water and soda is sold by the can or 1.00 each. Catering: All caterers must be insured and approved by Stonehaus Farms. Cancellation Policy: A $ processing fee will be charged if the event is canceled 60 days or more before the event. No refunds will be made if canceled within 60 days of event. Stonehaus Farms Winery Renter - Print Name Date Renter - Signature FestHall Package: A B C Street Address Garden Room Package: D E F City, State and Zip Code Event Date: Deposit Date: Deposit Amount: Telephone Number Vineyard Wedding: Yes NO Number of Guests

8 Preferred Vendors Officiant Services Joseph Shelton O.C Floral / Design / Planning Catering HyVee Inspirations in Bloom Katie Nelson Changing Seasons Russ Lawrence Victoria Forbes The Portable Chef Kim Fowler V s Creative Catering Concepts Fiorella s Jack Stack Barbecue DJ Services Party Sounds Susan & Kelly Howe Photography / Photo Guestbook Aspen Photography Linda Peck KC Photobooth ($300 discount for Stonehaus Weddings) Patty Johnson Cake Makers Baby Cakes Laura Caron Raspberry Rose Rite Stretch Accommodations Hampton Inn Carmel Hamman Special Rates Established For Stonehaus Farms Guests