A U D I O V I S U A L

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Mariah Perry
5 years ago
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1 AUDIO VISUAL

2 AUDIO VIS UAL POPULAR PACKAGES AND EQUIPMENT DELUXE PRESENTATION PACKAGE $350/Day LCD Projector, Appropriate Size Screen, All Cabling, Extension Cords, Presentation Cart, 3M Flipchart Pad, Markers and Standing Podium with Microphone STANDARD PRESENTATION PACKAGE $275/Day LCD Projector, Appropriate Size Screen, All Cabling, Extension Cords and Presentation Cart CLIENT OWNED ASSURANCE PACKAGE $125/Day Appropriate Size Screen, Projection Cart, Extension Cords, Assurance if your projector does not work on-site, we will replace with one of ours at no additional charge MICROPHONES Wireless Lapel, Podium or Handheld Microphone 100 Wireless Table Top Microphone on Stand 125 AUDIO VISIUAL MIXER/SOUND House Patch Complimentary 4 Channel Mixer 75 Freestanding Sound System 175 VIDEO/COMPUTER PROJECTORS Meeting Room Projector ( Lumens) 150 Screen 95 MEETING SUPPORT EQUIPMENT Presentation Advancer 50 Presentation Cart 40 Flipchart with Pad and Pens 50 Flipchart with Post-It Pad and Pens 75 Rolling Whiteboard with Erasable Markers 100 Polycom Phone 150 Power Strip 35 Extension Cord 20 Easel 30 Menu Items & Pricing Subject to Change. Add 24% Service Charge Plus Applicable Sales Tax. Groups Below Minimum Guarantee are Subject to Preparation Charge. For questions and additional information, please feel free to give us a call: EMBASSY SUITES FORT WORTH - DOWNTOWN 37

3 CATERING GUIDELINES

4 CATE RING GUIDELINES BANQUET AGREEMENT All reservations and agreements are made upon and are subject to the guidelines of Embassy Suites Fort Worth Downtown and the following conditions: FOOD AND BEVERAGE Due to liability and legal restrictions, no outside food or beverages of any kind may be brought into the Hotel by the customer, guest or exhibitors, Embassy Suites is the only licensed authority to sell and serve liquor for consumption on the premises. Texas law requires persons to be a minimum of 21 years of age to consume alcoholic beverages. Embassy Suites reserves the right to refuse alcohol service to anyone. Embassy Suites will supply cash bars on customer request. All drink prices will include tax and service charge. Each cash bar must incur a minimum of $150 (inclusive). The customer will be responsible for the difference of actual sales up to the $150 per bar. TAX All federal, state and municipal taxes which may be imposed or application to this agreement and to the services rendered by the Hotel are in addition to the prices herein agreed upon and the patron agrees to pay for them separately. CATERING FEES There is a 24% service charge and 8.25% prevailing sales tax added to all food and beverage charges, fees subject to change. The 24% service charge is taxable. All prices are quoted per person unless otherwise indicated. Bar prices are per drink unless otherwise indicated. To ensure food quality, buffet pricing is based on 90 minutes or less. Refreshment breaks are based on 30 minutes or less. Additional charges may incur for extending hours of service. A $100 service charge will apply to all catered meal functions less than specified guarantee per meal selected. Cooking/Carving Stations are subject to a $75 Chef s fee per Attendant. Cashier fees are not required for cash bars. CATERING GUIDELINES FOOD AND BEVERAGE GUARANTEES Seven (7) working days prior to all food and beverage functions, the Hotel requires the customer to submit an expected number of guests for each scheduled event. The guaranteed number of guests for all food and beverage functions must be submitted to your Event Manager by 12:00 p.m. (Noon), three (3) business days prior to the date of the function. If the guarantee is not received by the cut off date/ time, the Hotel will assume that the expected number of guests noted at the top of the Banquet Event Order is the guarantee. The guarantee becomes the minimum number of guests used in calculating food preparation. Should the actual number of guests in attendance of the event exceed the guarantee; the customer will be charged for that number of guests. On food and beverage functions, the Hotel will set seating for one percent (1%) over the guarantee for all group events with a maximum overset of fifteen (15). Food will only be prepared for the guarantee, not the overset. Menu Items & Pricing Subject to Change. Add 24% Service Charge Plus Applicable Sales Tax. Groups Below Minimum Guarantee are Subject to Preparation Charge. For questions and additional information, please feel free to give us a call: EMBASSY SUITES FORT WORTH - DOWNTOWN 39

5 CATE RING GUIDELINES PRICES The prices herein are subject to increase in the event costs of food, beverages, or other costs of operation increase at the time of the function. Customer grants the right to the Hotel to increase such prices or to make reasonable substitutions on the menu with prior written notice to the customer, providing, however, customer shall have the right to terminate this agreement within fourteen (14) days after such written notice from Embassy Suites. FUNCTION ROOMS Function rooms are assigned by the Hotel according to the guaranteed minimum number of guests anticipated. Increased room rental fees are applicable if group attendance drops below the estimated attendance at the time of booking or contracted food and beverage minimums are not met. The Hotel reserves the right to change group to a room more suitable at the Hotel s discretion for the attendance, with notifications, if attendance increases or decreases. SIGNAGE AND DÉCOR Embassy Suites reserves the right to approve all signage, staging, props and décor. Signs, banners or posters are not to be taped, stapled, nailed or affixed in any other manner to the walls or columns in the hotel, nor should they obstruct permanent hotel signage from view. Embassy Suites reserves the right to prohibit the erection of props or free standing display items in the hotel or other public areas. BANQUET BEVERAGE BARS Embassy Suites will supply all events featuring alcoholic beverages with a bar and bartender. SMOKING Smoking is permitted in designated areas only. CATERING GUIDELINES Menu Items & Pricing Subject to Change. Add 24% Service Charge Plus Applicable Sales Tax. Groups Below Minimum Guarantee are Subject to Preparation Charge. For questions and additional information, please feel free to give us a call: EMBASSY SUITES FORT WORTH - DOWNTOWN 40

Meeting and Event Catering Menu for the DoubleTree by Hilton - Austin University

Meeting and Event Catering Menu for the DoubleTree by Hilton - Austin University Please Contact the Sales Department with Catering Menu Questions at 512-479-4000. 1 Menu Table of Contents Breakfast Buffets