Pasco Trails Association Incorporated Minutes of Monthly Meeting of the Board of Directors

Transcription

1 Pasco Trails Association Incorporated Minutes of Monthly Meeting of the Board of Directors Date: September 18, 2018 Time: 7:30pm Place: Land O Lakes Community Center Front Room, 5401 Land O Lakes Blvd Land O Lakes, Florida Present: Absent: Quorum: Shawn Roark, P Valerie Sabshin, S Lynn Millaway, Treasurer Phil Kickliter, VP Craig Richards, D Benjie Blessing, D Dave Hankin, D 5 of seven Board members present (four required) 08 HOA memberships represented. (does not meet the required 10%) (Attendance list attached). Call to order: At 7:31 pm, Mr. Roark, President and Chairman of the Board, called the September 18, 2018 meeting to order at the time and place fixed by notice posted at the entrance to Pasco Trails on or before September 15, A copy of the agenda for this meeting which was also posted is attached to these minutes. Reading and Approval of Minutes: The following minutes were reviewed; motion made to approve; unanimously carried. o August 18, 2018 Treasurer's Report: See attached report. Motion made to accept the financial report; seconded and unanimously carried. Architectural Committee: No new submissions from the Architectural Committee this month.. Unfinished Business: 1 - Delinquent Dues Current outstanding dues are $ Lien has been filed for 109.1

2 2 4G Water Project Initial Action Item: Mr. Roark is obtaining and reviewing the data regarding water levels and rain fall. The initial indication is that the collection of the water at 4G is adversely affecting the water levels in our neighborhood. Mr. Roark will schedule meetings with the following commissioners to see if any action can be taken: Mr. Mike Wells, Mr. Jack Mariano and Mr. Mike Moore. A possible alternative will be to seek legal counsel. One suggestion proposed is that pumping stops during the rainy season such as June 1 through October 1. Status as of November 21 meeting: On October 23 a meeting was held with Mike Wells. Data was reviewed showing that pumping resumed only 3 days after Hurricane Irma and only stopped approximately 5 days before the hurricane despite predictions for Irma to be a category 5 and a significant rain event. Mr. Wells agreed that the situation needs to be investigated further and assisted with the setting up of a meeting with the utilities department. Mr. Roark reviewed the data (well data, rain data) with the representatives of the utility department. The data shows the water level within the wells increased at a rate higher than the rain level once they started pumping. As a result, the ability for our community to absorb typical rain fall amounts is severely limited. Mike Carballa and Flip Melinger will get back to Mr. Roark after Thanksgiving after looking at the situation. One solution discussed is that Cross Bar doesn t pump the same throughout the year. A suggestion is to tie the pumping into 4G to Cross Bar pumping out. If Cross bar isn t pumping out, 4G can t pump in. Between March 29 and September 20, they pumped 521 million gallons of water into 4G. Overall concerns regarding this situation is that the resulting higher water levels could adversely affect the property values of our community. We will continue to work with the commissioners to come up with a solution that works for us. Status as of December 19 meeting: Mr. Roark has been in contact with Mike Carballa. They are requesting an additional month and Mr. Carballa is meeting with his team to formulate a different approach for the pumping of the water. We agreed but insisted that a concrete plan be in place by the end of January and that the solution ties into actual water level measurements. Status as of January 16 meeting: No additional news at this time. A response is due back to us by the end of January. Status as of March 20 meeting: Mr. Roark and Mr. Millaway held a meeting with Mr. Mike Carballa and a consultant. While we presented evidence through our data that there is impact to our neighborhood s water levels, the water project continues to claim there is no impact. They also raised an issue that we used data from non-surficial wells. We agreed to go back to collect data from the appropriate wells. There are 6 wells from which Mr. Roark is collecting 10 years of data. It was agreed to meet week of June 18 but will work to make that happen earlier. Status as of April 17 meeting: Mr. Roark reviewed all activities that have occurred regarding this topic to date (summary documented as status from previous meetings above). Mr. Roark will be contacting the water project team and appropriate county commissioners to set up next meeting after collecting April data.

3 There were concerns raised from some in attendance whether this would lead to a lawsuit. It was felt by the board that was not the desired direction and it was too early in the negotiation process to have as an option. Status as of May 15 meeting: No new news this month Status as of June 19 meeting. Mr. Roark now has an appointment to meet with Mike Wells on July 2 and a presentation is being prepared. Mike Carballa has replaced Mr. Flip Melinger as acting head of utilities. Mr. Roark is working with the well data to show there is an increase in water levels year over year. Mr. Roark made a motion to offer $200 to a contact to provide technical assistance with data analysis using Excel allowing Mr. Roark to focus on the presentation itself while ensuring accurate, high quality graphs for the data. Motion was seconded and unanimously approved. Status as of July 17 meeting. Thursday of this week, Mr. Roark is meeting with chief consultant, Mike Carballa and Jeff Harris to review the data showing 3 east wells (east of 4G) and west wells (6 very near Pasco Trails). The data does show impacts caused by the water project. Also, the state permit stated could pump 5 million gallons per day. However, the pumping schedule shows the county violated their permit 20 times the first 4 months of the project. The goal of the meeting on Thursday is to gain agreement from the county to restrict pumping and abide by their permit. Status as of August 18 meeting Mr. Roark has met with representatives of this project twice since our last board meeting: July 19, met with Jeff Harris, another staff member of the utilities department and 2 consultants. In summary, the meeting did not go well. One topic of discussion referred to an sent to Mr. Roark promising there would be no pumping for weeks and months during the rainy season. Mr. Roark pointed out that this did not occur. Pumping has continued during the rainy season. The engineer that has done some data modeling of effects of pumping on our water levels was a presenter during this meeting. This presentation contained a slide which contrasted the results of 2 models: one that simulated using quantities from current pumping and another model showing what would be the result if no pumping was done. It shows that it affects us by 8.4 inches of ground water. They pointed out that ground water doesn t translate to surface water. Under the current permit, this will continue. Jeff Harris claimed any increase would be contained in our wetlands which is owned by the state, which wasn t helpful to the homeowners circumstance. There was no one at the meeting with the broader view that could discuss the impact to adjoining lands. Mr. Roark also identified that they were missing some rainfall data from at least 2012 that caused the data to be 7 inches off (this would also have affected the model). They agreed they would recreate that missing data. Aug 20 another meeting was held with Mike Carballa. This meeting went better. Mr. Roark s interpretation of the data was acknowledged and that they did not want to impact us. It was stated they want to run a similar model and go cell by cell and look at some of the cells closer to us being shut down certain times of year or not used at all or lower trigger point to stop pumping. We suggested that we go back to the original model and try changing amount of pumping each day where 8.4 goes down to 0. They

4 suggested only pumping 2 million gallons a day. We thought that was fine, but still wanted to work with the model. Mr. Roark also insisted what ever number we come up with, we put in an agreement since players will change over time and an agreement will be necessary. Meeting ended up with an agreement in principal that once we have the right number, we will end up with something in writing confirming. was sent by Mike Carballa to Jeff Harris on August 21 asking for a time frame for completing the data gathering and modelling. Mr. Roark set up a consultation with Attorney David Smolker prior to the August 20 meeting. Status as of September 18 meeting August 30 Mr. Roark met with commissioner, Mr. Mike Moore. The Utilities department is to provide a new set of flow numbers this week. We asked that the model be updated to include data points from the border of Pasco trails vs just the middle of Pasco Trails (so it is based on the most impacted properties vs just the center of Pasco Trails). The goal is to reach a number that would minimize impact to Pasco Trails and make this a binding agreement. Mr. Mike Carballa hoped to get us the number this week. Pruitt Ranch and Bartle Ranch are both seeing flooding issues now as well. Mr. Roark did Randy Bartle about this as well. No response yet. Mr. Roark did have a discussion with Attorney David Smolker who felt we needed to continue working with Utilities and the county to achieve an agreement. New Business: Motion made to give a similar donation to Mike Moore s campaign ($200) as was made to Mike Wells. Seconded and unanimously carried. Several properties were identified that haven t mowed their properties/right aways recently. Reminder letters will be sent by Mr. Bob Millaway. Adjournment: There being no other business, and upon a motion duly made, seconded, and unanimously carried, the Chairman declared the meeting adjourned at 8:35 with the next meeting scheduled for October 15, Respectfully submitted by, Valerie Sabshin Secretary Adopted by the Board in the meeting of October 15, 2018

5 ATTACHMENT: 2018 Budget Sheet PASCO TRAILS ASSOCIATION, INC 2018 BUDGET September 18, Revenue: Delinquent Dues Current Dues: 83 parcels - $330 $27, $1, Exempt 7 parcels - $250 $ 1, Total Revenue $29, Expenses: Budget YTD Insurance - $4800 $3, Mowing - $6840 $4, Maintenance - $1250 $ Utilities - $4077 $3, Filing Fees- $85.00 Legal - $5000 $1, Tax prep- $ Supplies - $ 400 $ Bank Fees - $ 20 $ 8.00 Bank checks- $ Rent - $ 405 Extra Space $ POB fee $ Anl Rpt fee $ PTAI website fee $ Loan - $6856 $3, (loan bal $15,924.82) Total - $29,648 $17, Bank Balances as of 9/18/18 Suntrust main account $22, Suntrust legal fund acct $ 1, Fidelity $ as of 6/30/18