Estancia La Jolla Weddings

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1 Estancia La Jolla Weddings

2

3 Congratulations on your engagement! We sincerely appreciate your interest in Estancia La Jolla Hotel and Spa for your celebration. Nestled in the heart of Torrey Pines, Estancia La Jolla Hotel & Spa will make your wedding the occasion of a lifetime. Celebrate the intimate experience of welcoming your dreams to reality. Amid this renowned destination, you will be surrounded by a warm atmosphere, richly landscaped outdoor spaces and elegant indoor venues. Estancia La Jolla reflects the history of a former equestrian estate. Rustic, natural elements are emphasized and integrated into lush surroundings of native citrus trees, brilliant bougainvillea, quaint pathways, outdoor fireplaces and water elements. With award-winning cuisine and service personalized to your day s perfection, your guests are invited to an enchanting scene of celebration and romance in stunning San Diego. Whether you are planning a celebration that is traditional or unconventional, festive or formal, intimate or grand, revel in an intimate setting among your closest friends and family as they gather to witness an unforgettable occasion at Estancia La Jolla Hotel & Spa. We look forward to helping you plan the wedding of your dreams! Warm Regards The Estancia Catering Team

4 Romance Celebrated... Passion Perfected... Dreams Created...

5 Hacienda Lawn La Jolla Ballroom Grande Adobe Trinitas Private Dining Olive Lawn Garden Courtyard

6 Ceremony Hacienda Lawn Surrounded by rose bushes, the Hacienda Lawn is the perfect location to hold your wedding or renew your vows, for up to 50 guests. Olive Lawn Say I do while being surrounded by olive trees and up to 130 family and friends. This intimate setting provides the perfect garden backdrop for your wedding. The Garden Courtyard The Garden Courtyard is the centerpiece of Estancia La Jolla Hotel & Spa. Walk down our grand staircase and into the serene setting of our lush landscape and announce your vows before up to 400 loved ones in front of our courtyard s fountain. Reception Trinitas Private Dining Enjoy an intimate dinner or cocktail hour with up to 30 family and friends. Trinitas Private Dining provides the perfect warm environment, with an open fireplace and casual music playing in the background. Adobe El Restaurante Entertain up to 60 guests in the Adobe dining area. Located on the third level, Adobe El Restaurante overlooks the Garden Courtyard, and is a comfortable and intimate option for weddings or rehearsal dinners. Grande Room The Grande Room is the perfect complement to the Olive Lawn. This hacienda styled room provides for both indoor and outdoor dining. Located adjacent to the Olive Lawn it creates an easy flow from ceremony to cocktail hour to reception. La Jolla Ballroom The grandeur of the La Jolla Ballroom is the perfect accompaniment to the Garden Courtyard. Featuring warm tones and wrought iron chandeliers, this special ballroom provides the perfect ambience for up to 400 guests. Ceremonies at Estancia include natural wooden chairs, water stations, microphone sound system, fruit infused water refreshment station, bridal dressing room and groom s finishing room Wedding Book - Page 1

7 Hors d Oeuvres Tr ay Passed-Chilled The hors d oeuvres are based on individual item selections with a minimum order of 25 pieces. We recommend 3-5 pieces per guest. Strawberry Bruschetta 6 Roquefort Cheese, Balsamic Syrup Heirloom Tomato Bruschetta 6 Parmesan, Fresh Basil, Balsamic Reduction Mediterranean Cucumber 6 Hummus, Tapenade, Piquillo Pepper Prosciutto and Papaya 6 Sweet Basil Aioli, Toasted Focaccia Brie Procsiutto Toast 6 Fig Jam, Brie, Prosciutto, Arugula Shrimp Scampi 7 Risotto Cake, Micro Basil Stuffed Baby Potatoes 6 Dill Cream, Caviar, Meyer Lemon, Fried Capers Hamachi Spoon 7 Ginger Vinaigrette, Radish Sprouts, Seabeans Beef Carpaccio 7 Horseradish and Grain Mustard, Ciabatta Crisp Spiced Lamb Loin 7 Arugula, Hummus Dressing, Pita Round Smoked Salmon Breadstick 7 Lemon, Caviar, Creme Fraiche Ahi Tuna Plantain 7 Wasabi Aioli, Plantain, Citrus Zest Lobster Salad 7 Mango, Red Onion, Tarragon, Tomato Stuffed Scallop 7 Miso Cream, Ginger, Pickled Radish Ceviche Spoon 7 Pico de Gallo, Avocado, Chile Cilantro Antipasto Skewer 7 Tamato, Mozzarella, Olive, Basil 2015 Wedding Book - Page 2

8 Hors d Oeuvres TR AY PASSED-Warm The hors d oeuvres are based on individual item selections, minimum order of 25 pieces each. We recommend 3-5 pieces per guest. Pancetta Wrapped Artichoke Hearts 5 Artichoke, Italian Bacon Quesadilla Pocket 6 Choice of: Chicken, Carnitas, Vegetarian Cheese, Black Beans, Roasted Corn Anjou Pear Pouch 6 Stilton, Blue Cheese, Phyllo Wrapped Mushroom Risotto Croquette 6 Italian Rice, Wild Mushrooms, Cheese Filet Skewers 7 Cipollini Onions, Mushrooms Chipotle Beef Empanadas 6 Avocado Creme Szechuan Prawn Skewers 7 Mango Beef Short Rib 7 Truffle Puree, Horseradish Cream BBQ Pork 7 Corn Cake, Pickled Butternut Blue Cheese Date Cup 7 Phyllo, Crispy Pancetta Pancetta Wrapped Sirloin 6 Beef & Gorgonzola Wrapped, Italian Bacon Goat Cheese Stuffed Mushroom 6 Mushroom Cap Filled, Chevre or Boursin Cheese Jumbo Lump Crab Cake 7 Spicy Remoulade Scallop Tempura Sate 7 Asian Battered Sea Scallop, Lemon Dill Aioli Wonton Shrimp 6 Wonton Wrapped Jumbo Shrimp, Sweet Thai Chili Sauce Lamb Pop 8 Mint Glazed Soup and Sandwich 7 Gouda Grilled Cheese, Tomato Bisque Soup Pizzette 7 Grilled Vegetable or Wild Mushroom 2015 Wedding Book - Page 3

9 Displays Selections are priced on a per person basis, displayed for a maximum of 90 minutes Crudites And Dips Selection of Seasonal Raw Local Vegetables, Pita Chips, Crackers, Hummus, Tarragon Blue Cheese, Leek Creme Fraiche 12 Grilled Vegetable Display Marinated Grilled Seasonal Vegetables Lemon Truffle Creme, Rosemary Balsamic Reduction, Hummus 12 Artisanal Cheese Display Truffle Noir Gouda, Mellage Cave Aged, Dry Monterey Jack, Valdeon Blue Crackers, Baguette, Flatbread, Dried Fruits, Nut Bread, Honeycomb, Fig Preserve, Housemade Chutney, Candied Nuts 19 West Coast Artisanal Cheese Display Pondhopper, Dry Monterey Jack, Fiscalini Cheddar, Acapella Crackers, Baguette, Flatbread, Dried Fruits, Nut Bread, Honeycomb, Fig Preserve, Grapes, Housemade Chutney, Candied Nuts 22 California Market Antipasti Display Selection of Cured Meats, Domestic, Imported and Artisanal Cheeses, Grilled Vegetables, Assorted Marinated Olives, Gherkins, Grain Mustard, Dried Fruits, Roasted Nuts, Pita Chips, Crakers, Sliced Baguette, Harvest Chutney, Leek Creme Fraiche, Horseradish Creme, Tapenade, Hummus 23 Display of West Coast Cheeses and Seasonal Fruits Pondhopper, Dry Monterey Jack, Fiscalini Cheddar, Acapella Sliced Seasonal Fruits and Berries Crackers, Baguette, Flatbread, Dried Fruits, Nut Bread, Honeycomb, Fig Preserve, Housemade Chutney, Candied Nuts, Tapenade Spread Wedding Book - Page 4

10 Dinner Selections In the event that your group requires a split menu, entree selections are limited to a maximum of two selections plus vegetarian option, and the higher price applies to all entrees. Meal designations are required for each guest. Prices are based on a 3 course dinner. Enhance your dining experience by adding additional courses for $10 per course, per person. Free Range Chicken Breast Gouda Macaroni and Cheese Gratin, Pe rgourdine Sauce 73 Coriander Dusted Pork Tenderloin Sweet Potato Puree, Star Anise Jus 75 Aged Sirloin Balsamic Cipollini Onions, Blue Cheese Gratin 78 Filet of Atlantic Salmon Spinach and Pine Nuts, Creamed Leeks, Peruvian Potato Coins, Chive Emulsion 78 Marine Glazed Black Cod Lemon Truffle Scented Basmati, Stir Fried Baby Bok Choy 78 Mary s Herb Roasted Chicken Savory Bread Pudding, Merlot Butter Sauce 78 Entrees Balsamic Braised Beef Short Rib Parsnip Mashed Potatoes 83 8oz Petite Filet Celery Root Smashed Potatoes, Port Wine Bordelaise 88 Duo of Chicken Breast and Opaka Paka Coconut Lemon Grass Basmati, Sambal Haricot Vert, Ginger Glaze 92 Petite Filet and Salmon Wellington Carmelized Cippoline, Goat Cheese Yukon Mash 98 Petite Filet and Shrimp Petite Filet and Sundried Tomato Pesto, Grilled Colossal Shrimp, Lobster Mash 102 Petite Filet and Sea Bass Herb Risotto 105 Two service options are available for your dining service. Pre-selected Menu: Requires a place card designating each guest s menu choice. Day-of Tableside Choice: Additional $30 per guest applies and requires a minimum four-course menu to ensure the finest dining experience Wedding Book - Page 5

11 Dinner Selections - Continued Appetizers Wild Mushroom Risotto Shaved Truffle Gouda, Prosciutto Crisp Seafood Trio Ceviche, Cognac Cocktail Shrimp, Charred Octopus, Salad w/ Red Wine Caper Vinaigrette Eggplant Hummus Rollatini with Sundried Tomato Tabouleh Wrap Seasonal Ravioli Winter: Pumpkin Spring: Asparagus Summer: Sundried Tomato & Spinach Fall: Wild Mushroom Ricotta, Pomodoro Sauce Seared Diver Scallops Roasted Garlic, Goat Cheese Polenta, Fresh Herbs Soups Shellfish Bisque Tarragon Pesto Roasted Heirloom Tomato Bisque Goat Cheese Crostini Wild Mushroom Soup Sweet Sherry Asparagus Soup Lemon Oil 2015 Wedding Book - Page 6

12 Dinner Selections - Continued Salads Petite Herb Salad Arugula, English Cucumber, Pine Nuts, Dried Cherries, Balsamic Vinaigrette Napoleon Tomatoes, Avocado, Gold Beets, Goat Cheese, White Balsamic Honey Endive Citronette Salad Red And Yellow Endive, Watercress, Hearts of Palm, Orange and Grapefruit Segments, Blood Orange Vinaigrette Strawberry Salad Spinach, Cashews, Bermuda Onion, Basil Vinaigrette Crab Louise Lump Crab, Baby Iceburg, Tomato, Avocado, Guanicale, Egg, Blue Cheese, Meyer Lemon Herb Emulsion Red, White and Blue Frisee, Arugula, Dried Blueberries, Strawberries, Crumbled Goat Cheese, Marcona Almonds, Champagne Dressing Heirloom Tomato Caprese Duo of Baby and Large Heirloom Tomatoes, Fresh Mozarella, Basil Vinaigrette Intermezzo Blackberry Cabernet Sorbet Meyer Lemon Sorbet Strawberry Champagne Sorbet Grapefruit & Ginger Sorbet 2015 Wedding Book - Page 7

13 Dinner Selections - continued Desserts Served with freshly brewed Peerless coffee, decaffeinated coffee and Steven Smith teas. Chocolate and Salted Caramel Pate Decadent Chocolate, Caramel Glaze, Fresh Berries Opera Cake Espresso Cake, Coffee Buttercream, Chocolate Ganache, Creme Anglaise New York Style Cheesecake Graham Cracker Crust, Chantilly, Berry Coulis Lemon Meringue Lemon Curd Filled Tart Shell, Blackberry Compote, Chantilly Cream Chocolate Trilogy (gf) Layers of White & Dark Milk Chocolate Mousse, Wild Berries Berry Mascarpone Vanilla Cake, Berry & Mascarpone Mousse, Triple Sec Berry Blend Enhance Chocolate Dipped Colossal Strawberries White and Dark Chocolate Chuao Chocolate Truffle Box Artisan Cheeses and Fruit Please inquire with your catering event manager about our preferred bakeries for your wedding cake Wedding Book - Page 8

14 Late Night Snacks The late night snacks are based on individual selections, unless otherwise noted. Minimum of 25 pieces per selection. Warm appetizers Chipotle Beef Empanadas 6 Avocado Creme Mini Chicken Chimichanga 6 Flour Tortilla, Chicken Carnitas Quesadilla Pocket 6 Cheese, Black Beans, Roasted Corn Beef Sliders 6 Beef, Vermont Cheddar, Brioche Soup and Sandwich 7 Gouda Grilled Cheese, Tomato Bisque Soup Duck and Brie Pizzette 8 Bite Size Pizza, Muscovy Duck Breast, Brie Mini Reubens en Croute 6 Corned Beef, Sauerkraut, Swiss Cheese, Pastry Puff Flat Bread Assortment 7 Goat Cheese, Basil, and Tomato Shrimp and Cilantro Pesto Smoked Chicken, Eggplant, and Caramelized Onions 2015 Wedding Book - Page 9

15 Late Night Snacks - continued Stations Displayed for a maximum of 90 minutes Joes On The Nose Organic Espresso Station Made To Order: Espresso, Lattes, Mochas, Hot Chocolates. Includes Attendant Fee 100 Station Fee, 8 per person Love N Churros Warm Cinnamon Churros, Mixed Berry Display, Chantilly Creme, Chocolate and Caramel Sauce 8 per person Chili Cheese Tater Tot Bar Bacon Bits, Queso Fundido, Chili, Green Onions, and Pico de Gallo 8 per person S more Love Build your own or make a classic! Graham Crackers, Dark Chocolate, Milk Chocolate and White Chocolate Bars, Toasted Coconut Shavings, Peanut Butter Chips, Sliced Strawberries, Marshmallows, Skewers 300 Station Fee, includes attendant 10 per person Mini Donut Station Unlimited Fresh Mini Donuts Made to Order: Guests Choice of Cinnamon Sugar, Powdered Sugar, Powdered Chocolate. Service For 2 Hours Maximum. Includes Attendant Fee 600 Station Fee, 7.5 per person Cookies and Milk The ultimate cookie experience! Assorted selection of cookie creations from The Cravory served with Whole Milk, 2% Milk and Nonfat in carafes. 16 per person Nachos Bar Build your Own Queso Fundido, Jalapeno, Pico de Gallo, Salsa, Sour Cream 8 per person, 10 per person with chicken Fries Choose Two: Garlic Fries, Truffle Fries or Sweet Potato Fries Sauces: Roasted Chili Aioli, Ketchup, Ranch 7 per person 2015 Wedding Book - Page 10

16 Estancia Signature Wedding Vegetarian Options Balsamic Grilled Vegetable Tower Sun Dried Tomato Pesto, Choice of Toasted Quinoa or Parmesan Risotto (Vegan Optional) Eggplant Roulade Filled with Herbs, Feta, and Ricotta, Herbed Olive, Tomato Sauce Lemon Infused Tofu Layered Lemon Tofu, Lentil Relish, Grilled Vegetables (Vegan) Children s Meal Options All Children s Meals Include Celery, Carrot, Humus, Ranch Dressing, Fruit, Milk, Cookie, Served in Courses. Please Select Your Preferred Entree Chicken Fingers, Cheese Pizza, or Mac & Cheese 35 Vendor Meal Options Estancia Boxed Lunch 35 Petitie Baquette, Sliced Turkey, Provolone, Onions, Tomato, Mixed Greens, Chips, Whole Fruit, Cookie, Condiments, Utensils Fajita Bar 50 Minimum 5 Guests Advance Choice of: Chicken, Beef or Vegetarian Rice, Beans, Tortillas, Salsa, Chips, Green Salad With Dressing Airline Chicken 60 House Salad, Artisan Breads, Spreads, Potatoes and Vegetables, Chefs Choice Dessert Chair Rental Chivari Chairs 10 each Mahogany With Cream Pad Delivery Fee Applies To All Orders 150 Minimum Folding Fruitwood Chairs 2 each 100 Guest Maximum 2015 Wedding Book - Page 11

17 Beverages All prices are based on hosted bar service; additional $1 per drink will be added for cash bars. $500 Bar minimum to apply, if minimum is not met, difference between bar sales and minimum will apply. Bar(s) are staffed based on 1 per 100 guests, fees to apply for additional bar(s) Estancia Select Bar Liquors 9 Burnett s Vodka, Seagrams Vodka, Heaven Hill Blended Whiskey, Evan Williams Bourbon, Burnett s Gin, English Guard Gin, 100 Pipers Scotch, Grant s Scotch, Torada Tequila, Frida Kahlo Tequila, Ron Matuslem Rum, Castillo Rum, Christian Brothers Brandy, Korbel Brandy Wines 9 Estancia Private Label Chardonnay, Merlot, Cabernet Sauvignon, Sparkling, Clifford Bay Sauvignon Blanc Beers Domestic Beers 6 Imported Beers 7 Craft Beers 8 Premium Bar Liquors 11 Hangar One Vodka, Russian Standard Vodka, Monkey Shoulder Scotch, Famous Grouse Scotch, Buffalo Trace Bourbon, Old Forester Bourbon, Boodles Gin, Bombay Gin, Milagro Reposado Tequila, Herradura Reposado Tequila, Bacardi Rum, Ballast Point Three Sheets Rum, Remy V.S. Cognac, Courvoisier V.S. Cognac Wines 12 Lincourt Chardonnay, Sebastiani Pinot Noir, Carr Sauvignon Blanc, Sebastiani Cabernet Sauvignon, Piper Sonoma Sparkling Rose Beers Domestic Beers 6 Imported Beers 7 Craft Beers 8 Ultr a Bar Liquors 13 Grey Goose Vodka, Ketel One Vodka, Woodford Bourbon, Estancia s Single Barrel Jack Daniels, Glenfiddich 12 Year Scotch, Highland Park 12 Year Scotch, Hendricks Gin, Bombay Sapphire Gin, Herradura Anejo Tequila, Maestro Dobel Anejo Tequila, Zaya 12 Year Rum, Mount Gay Black Rum, Remy VSOP Cognac, Hardy VSOP Cognac Wines 14 Trinitas Cellars Chardonnay, Migration Pinot Noir, Cakebread Sauvignon Blanc Justin Cabernet Sauvignon, Domaine Carneros Sparkling Beers Domestic Beers 6 Imported Beers 7 Craft Beers Wedding Book - Page 12

18 Beverages - continued ESTANCIA BEER & WINE BAR 350 Per Bar Minimum Domestic Beers, Imported Beers, Craft Beers Estancia Select Chardonnay, Merlot, Cabernet Sauvignon, Sparkling, Syrah Blend ESTANCIA SOFT BAR No Bar Minimum unless staffed Assorted Soft Drinks, Sparkling Waters, Bottled Waters, Assorted Juices HOST BY THE HOUR All prices are per person - hourly - prices do not include shots Estancia Select Bar First Hour 19 Each Additional Hour 10 Premium Bar First Hour 24 Each Additional Hour 13 Ultra Bar First Hour 26 Each Additional Hour 15 Estancia Beer and Wine Bar First Hour 16 Each Additional Hour 9 Estancia Soft Bar First Hour 8 Each Additional Hour 3 ADDITIONAL SELECTIONS Wine Corkage 28 per opened bottle Champagne Toast 9 Martinelli 5 each / 25 per bottle Estancia Sangria, Red or White 10 each Estancia Margaritas 11 each Additional Bartender Fee 45 per hour (4 hour minimum) 2015 Wedding Book - Page 13

19 Dressing Room Menu Buffets Will Be Displayed For 90 Minutes Maximum Orange Honeycomb Yogurt Served with Granola Freshly Brewed Peerless Coffees Selection of Steven Smith Teamaker Teas BREAKFAST 21 5 guest minimum Chilled Orange and Apple Juices Selection of Breakfast Pastries Butter, Honey and Preserves Sliced Fresh Fruit of the Season LIGHT LUNCH 24 5 guest minimum Assorted Wraps and Sandwiches - Select Two: Mini Sandwiches: Cucumber - Cream Cheese, Dill, Ham - Brie, Apple, Dijon Mustard, Tuna - Celery, Onion Wraps: Tandori Chicken Wrap Baby Greens, Lentil Spread, Roasted Peppers, Whole Wheat Tortilla Vegetable Wrap Zucchini Squash, Tomato, Lettuce, Sprouts, Hummus, Feta, Whole Wheat Tortilla Sides: Vegetable Crudites or Sliced Fruits of the Season, Pita Chips and Hummus Assorted Mini Cookies and Macaroons Assorted Soft Drinks, Bottled Water, Mineral Waters, Organic Tropical Blend Iced Tea SANDWICH BAR LUNCH 24 5 guest minimum Build Your Own Sandwich Bar: Roast Beef, Turkey, Cappicola, Mortadella, Genoa, Soppressata, Ham, Tuna Salad Swiss, Cheddar, Pepper Jack Cheese Whole Wheat, Sourdough, Multi Grain Lettuce, Tomatoes, Red Onions, Pepperoncinis, Kosher Pickles, Cucumber Slices Dijon Mustard, Mayonnaise, Herb & Chipotle Aioli Sides: Sliced Fruits of the Season, Housemade Potato Chips and Onion Dip, Mixed Nuts, Assorted Freshly Baked Cookies Assorted Soft Drinks, Bottled Water, Mineral Waters, Organic Tropical Blend Iced Tea 2015 Wedding Book - Page 14

20 Dressing Room Menu - Continued DRESSING ROOM BEVER AGE SELECTIONS: No Outside Alcohol Permitted In Dressing Rooms Individual Alcoholic and Non Alcoholic Assorted Soft Drinks 5 each Coke, Diet Coke, Sprite Red Bull 6 each Vitamin Water, Assorted 5 each Gatorade 5 each Odwalla Fruit Juices 6 each Coconut Water 6 each Domestic Beers 6 Imported Beers 7 Craft Beers 8 Estancia Sangria, Red or White 10 each, 38 pitcher Estancia Margaritas 11 each, 42 pitcher Good Morning Mary Build your own Bloody Mary 20 First Hour, 12 per person add l hour 5 Guest Minimum Seagrams Vodka, Estancia Bloody Mary Mix, Celery Stalks, Bacon Slices, Olives, Worcestershire, Horseradish, Lime Wedges, Pickled Beans, Pepperoncini, Tobasco, Kettle One Vodka, 6 add l per person Breakfast Cocktail Bar Enhancements Let s Get Bubbly Build your own Mimosa 16 First Hour, 12 per person add l hour 5 Guest Minimum Estancia Select, California Orange Juice, Cranberry, Peach Puree Piper Sonoma Sparkling Rose 2 add l per person 2015 Wedding Book - Page 15

21 Dressing Room Menu - Continued GROOMSMEN ACTIVITY OFFERING: Del Mar Country Club: - Beginning at 225 per person Spend the day golfing with your groomsmen at one of Southern California s premier private golf courses. 60 day advance booking required. Speak with your service manager for more details and to check availability. Groomsmen Sports Package 625 Watch your favorite team play and wager a few friendly bets with your groomsmen on your wedding day. Includes, 50 LED TV with streaming player, playing cards, poker chips setup in finishing room 14 day advance order required. Limited channel options, speak with your service manager for available channels. HAPPILY EVER AFTER GIFTS BY ESTANCIA Chair Massages Treat the bridal party or groomsmen with the gift of relaxation before the ceremony. One of our therapists from The Spa will come to your changing room and provide neck and shoulder treatments 14 day advance booking required 175 per therapist/per hour Personalized By Estancia Allow us to personalize a robe for the love of your life 2 week prior notice for personalization 150 each Hand selected bottle of Estancia s Single Barrel Jack Daniel s Whiskey or Estancia s Double Barrel Herradura Tequila to celebrate your wedding day. 200 each 2015 Wedding Book - Page 16

22 Your Estancia La Jolla Catering Sales Manager Is Pleased To: Your Catering Sales Manager will be your initial hotel contact. They will introduce you to the grounds and ambiance of Estancia and be available to answer any questions and provide suggestions as you finalize your wedding site location. Once you decide to confirm your Wedding at Estancia the Catering Sales Manager will: - Reserve the event space and provide you with an event agreement - Create an initial estimate of charges outlining general food and beverage pricing, deposit and final payment schedule - Provide a guest room agreement, (if requested) and based on availability Your Estancia La Jolla Catering Event Manager Is Pleased To: - Act as your primary point of contact once your event(s) have been confirmed at Estancia - Act as menu consultant for all food and beverage selections - Detail your Banquet Event Order(s) outlining the event specifics - Create a floor plan of your function space so that you may provide seating arrangements - Oversee the setup of the ceremony and reception room(s), food preparation, and other hotel operations. - Be an additional on-site liaison between your Wedding Planner and the hotel staff - Ensure a seamless transition to the hotel s Banquet Captain on the day of your event, once the grand entrance has occured. - Review your banquet checks for accuracy prior to the completion of your final bill - Recommend outside Special Event Professionals to provide music, floral, photography, ceremony officiation, invitations and professional wedding coordination - Provide updated rooming lists for your group block - Assist with special room requests and needs of your guests requiring overnight accommodations Wedding Book - Page 17

23 Professional Wedding Consultant Responsibilities: To ensure a flawless event Estancia La Jolla requires consulting with a professional wedding coordinator to assist you with your wedding. - Assist with the etiquette and protocol for invitations, family matters, ceremony, and toasts - Create a timeline for your wedding day, including the ceremony and reception - Work with you to organize and coordinate your ceremony rehearsal - Remind bridal party of all pertinent instructions on the wedding day - Confirm details with all vendors several days prior to the wedding - Be the liaison with your family, bridal party, band/dj, florist, photographer and other vendors - Assist the bride and bridal party with dressing the day of the wedding - Ensure the ladies have their corsages and bouquets; assist the gentlemen with pinning of the boutonnieres - Deliver and arrange ceremony programs, escort cards, place cards, favors, and any personal items - Coordinate your ceremony by arranging the bridal party, assisting bride with dress, cueing music, etc. - Coordinate the grand entrance, first dance, toast, cake cutting, and other events for the reception timeline - Coordinate with vendors and the Banquet Captain to ensure timeliness of the event - Collect and/or store personal items you may have brought at the conclusion of the reception - Count and collect all wedding gifts and make arrangements for delivery of gifts to your room to appropriate location at the conclusion of the event - Assist you with full service coordination from engagement to your honeymoon 2015 Wedding Book - Page 18

24 Catering Policies and Information Food and Bever age Service The Estancia La Jolla Hotel & Spa is responsible for the quality and freshness of the food served to our guests. Due to current health regulations, all food served at the hotel must be prepared by our culinary staff. Food may not be taken off the premises after it has been prepared and served. The sale and service of alcoholic beverages are regulated by the State of California. As a licensee, this hotel is responsible for the administration of the regulations. It is a policy, therefore, that alcoholic beverages cannot be brought into the hotel from the outside. The Hotel reserves the right to refuse to serve alcohol to any person without proof of age or to anyone based upon inappropriate behavior while on Hotel premises. Service Charge and Staffing All catering and banquet charges are subject to applicable hotel service charge and applicable tax, currently 8%. Your event will be staffed based on the following ratios, if you require additional staffing please contact your Event Manager for pricing. Buffet: 1 server per 30 guests. Plated: 1 server per 20 guests - Station/Bars: 1 attendant per 100 Buffets For groups less than thirty guests, per person surcharge will be added buffet meal service. Buffet and station pricing is based on 1 1/2 hours of service, each additional hour added is subject to additional fees. See your catering contact for specifics. Plated Events In the event that your group requires a split menu, entree selections are limited to a maximum of two selections plus vegetarian option, and the higher price applies to all entrees. The hotel requires that the client produce place cards or tickets identifying the particular entree selected by the guest. If the hotel needs to produce more than the initial amount guaranteed for a specific entree, the client is responsible for paying for those additional meals. Day of table side choice, requires a minimum of a four course menu selection plus an additional 30 per person. (40 total enhancement from listing price) Guar antees We need your assistance in making your function a success. All event details including food, beverage and setup needs must be received at least 2 weeks in advance of the first group event. Also, please confirm your attendance at least 3 business days in advance. This will be considered your minimum guarantee and is not subject to reduction. If no guarantee is received, the original expected attendance on your Banquet Event Order will be used. If any course of a meal preset the guarantee and payment for the preset item must be accounted for. Inclusions With a $10,000 food and beverage minimum, we include complimentary menu tasting for 2, bride and groom changing rooms. If this minimum is not met, the following charges will occur: Menu Tasting for 2-$100 per person, Brides Changing Room-$350, Grooms Changing Room-$350 Room Setup and Time Changes If room setup changes are requested after your meeting or event has been set up as specified on the event banquet event order, a minimum $150 labor charge will be posted to your account, per occurrence. On the day of your event, if the event start time is delayed more than 30 min past the scheduled start time, a minimum of $150 labor charge will be posted to your account. For social events, a maximum of 6 hours is provided. If an additional hour(s) is requested and permitted by the hotel, a $500 charge will apply per half hour Wedding Book - Page 19

25 Catering Policies and Information - Continued Confirmation of Set-up Requirements Final menu items, room arrangements and other details pertaining to this function are outlined on enclosed Banquet Event Order. The hotel reserves the right to change function rooms at any point should the number of attendees decrease, increase, or when the hotel deems it necessary. Fire Hazards The use of flames, fireworks, sparklers & sky lanterns in outdoor venues are prohibited. Security The hotel does not assume responsibility for damage or loss of any merchandise or articles left on premise, during or following any event. Arrangements for security to monitor equipment or merchandise may be made through your catering contact prior to the event (applicable fees may apply). Payment Arr angements All functions must be paid for in full at least 10 business days prior to the start of the event(s). Functions may be guaranteed for payment by cash, check or credit card. Decor ations and Signage Your catering/conference contact will be happy to provide you with a Vendor Guide for your flowers, centerpieces, themed decor, etc. Handwritten signage is not permitted and signage will not be allowed in the front lobby or entrance to hotel without prior approval. Signage may be provided by the hotel through your catering/conference manager. The hotel will not permit the affixing of anything to the walls, floors, ceilings or equipment with nails, staples, tape or any other substance or device. The hotel engineering department must service any items that require hanging (applicable fees apply). All displays must conform to applicable Building Code and Fire Ordinances, and should be freestanding without attachment to walls, ceilings, or floors. Outdoor Event Hours Outdoor function located in the Garden Courtyard will begin no earlier than 9:00am. Pool function end no later than 9:00pm and all outdoor lawn functions end no later than 10:00pm. Amplification restrictions will be provided by Event Manager. Lighting is required and an additional costs will apply to all evening outdoor functions. The hotels in-house provider is the exclusive provider of all outdoor lighting. Audio Visual A complete range of state-of-the-art audio-visual equipment is available thru Hotel s in-house provider. Hotel requires advance notice of any outside vendor or producer coming onto property and Hotel must approve all vendors and specifications including electrical requirements. The Hotel assigns one or more technicians as the group size warrants, at a fee of $75.00/hour/technician for a minimum of 5 hours each, who will cooperate with outside contractor to supervise the set-up, operation and breakdown of the production. No open flames are permitted inside function room. Deliveries All deliveries must be pre-arranged with Event Manager. Delivery hours are between 9:00am- 10:00pm and are made to Hotel s receiving dock, checking in at the Security Office located adjacent to the receiving dock. The party making the delivery must provide any carts or hand trucks necessary for the delivery. Vendors and delivery services not in compliance with Hotel s safety standards will be denied access Wedding Book - Page 20

26 Notes

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30 And they both lived happily ever after

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32 9700 North Torrey Pines Road La Jolla, CA