Weddings & Special Events. Exclusively for You. at By the Sea Resorts

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1 Weddings & Special Events Exclusively for You at By the Sea Resorts Your dream wedding on the Gulf

2 Congratulations! We are delighted that you are considering By the Sea Resorts to host your wedding! Our goal is to provide you with personalized, exclusive packages that will make your wedding day dreams come true. We take care of the little details, so you don't have to worry about a thing! In the next few pages, you will find all the information you need to make your special day an unforgettable one. With gorgeous spaces to choose from such as our Barefoot Hide-A-Way Grill Restaurant, Barefoot on the Beach Restaurant, an intimate Banquet Room, or a beautiful beach front green with a gazebo. Gulf front guest rooms with a balcony and exceptional amenities. Your dream wedding awaits you! To schedule a personalized tour or to discuss the options available, please contact our Sales Department at (850) By the Sea Resorts Page 2

3 Special Event Packages By the Sea Resorts offers wedding and special event packages to accommodate all your needs. Professional event planning assistance, day of event coordination, cuisine exclusively created and prepared for you, and expert banquet service are all included in our event packages. We will work closely with you to ensure every detail is attended to, bringing your vision to life and creating a memorable experience for you. Banquet Facilities By the Sea Resorts offers an exquisite setting for your bridal luncheon, rehearsal dinner, wedding ceremony, reception, and day after brunch with indoor banquet space, unique Restaurant space in the Barefoot Hide-a-Way Grill, or our outdoor space with beautiful Gulf front views! Guest Accommodations By the Sea Resorts has 417 well-appointed guest rooms to accommodate you and your guests. Each offers a kitchen, separate bedroom, wireless high-speed internet access, coffee or tea, and more! In addition, you will receive special guest room rates for out-of-town guests, complimentary suite for the bride and groom, and complimentary guest parking. Wedding Packages Pricing All wedding packages include hors d oeuvres or cheese display, dinner, 4-hour hosted bar, champagne toast, cocktail rounds, linens, and a dance floor. All packages listed apply to events of 75 guests or more. Friday & Saturday events subject to $8,000 Food & Beverage Minimum. Please note that package prices are not inclusive of service charges and taxes. Day After Brunch Not included in the wedding packages but available for you and your family. By the Sea Resorts (850)

4 Wedding Ceremony Package $ Wedding Coordination Rehearsal Wedding Chapel located at Barefoot on the Beach One Wireless Microphone Complimentary Suite for Bride ++22% service charge and sales tax will be added to prices. By the Sea Resorts (850) Page 4

5 Fairy Tale Wedding Package $ per person++ Professional Event Planning Services Day-of-Event Coordination Cuisine Created and Prepared by our Culinary Team Private Meal Tasting Experienced, Expert Wait and Bartending Staff Hosted Super Premium Bar Including Champagne Toast Chiavari Chairs and Cushions in a Variety of Colors Specialty Table Linens and Napkins Dance Floor Bridal Party Hideaway for Cocktail Hour ++22% service charge and sales tax will be added to prices. By the Sea Resorts (850) Page 5

6 Fairy Tale Menu Plated Entrée Selections (All Dinner Entrées Served with Freshly Brewed Coffee, Iced Tea and Fresh, Warm Rolls.) Salad Selections Choice of One Salad Classic Caesar Salad Creamy Caesar Dressing, Red Onion, Olives, Parmesan and Croutons Farmers Salad Baby Greens with Candied Pecans, Strawberries, Caramelized Apples, Crumbled Feta Cheese with Homemade Strawberry Vinaigrette Red Oak Leaf Salad Gorgonzola Cheese, Toasted Walnuts, and Champagne Vinaigrette Wedge Salad Iceberg Wedge with Vine Tomatoes, Red Onion, Bacon and Crumbled Blue Cheese Dressing Entrée Selections Choice of Two Entrées Filet Mignon Filet Mignon & Lump Crab Cake Certified Angus Prime Rib Grilled New York Strip Steak Grouper Imperial Grilled Salmon Filet Pan Roasted Halibut Roasted Pork Tenderloin Roasted Chicken Side Selections Choice of 2 Garlic Mashed Potato Scallop Au Gratin Baked Potato Green Bean Almandine Rice Pilaf Roasted Red Potatoes Vegetable Medley Asparagus Broccoli Hosted Bar Includes house champagne, selection of premium beers, selection of soft drinks and mixers for 4 hours. Super Premium Liquors Grey Goose Vodka, Crown Royal Whiskey, Bombay Sapphire Gin, Chivas Regal Scotch, Courvoisier VS Cognac, Patrón Tequila, Maker s Mark Bourbon, Bacardi Black Rum, Banquet Wine Caposaldo White Zinfandel, Ecco Domani Pinot Grigio, William Hill Chardonnay, William Hill Merlot, William Hill Cabernet Sauvignon Beer Budweiser, Bud Light, Miller Lite, Michelob Ultra, New Castle, Guinness, Corona, Blue Moon, Fat Tire By the Sea Resorts (850) Page 6

7 Majestic Wedding Package $ per person++ Professional Event Planning Services Day-of-Event Coordination Cuisine Created and Prepared by Our Culinary Team Private Meal Tasting Experienced, Expert Wait and Bartending Staff Full Hosted Prestige Bar Including Champagne Toast Chair Cover and Sash Specialty Linens and Napkins Dance Floor Bridal Party Hideaway for Cocktail Hour ++22% service charge and sales tax will be added to prices. By the Sea Resorts (850) Page 7

8 Majestic Menu Plated Entrée & Buffet Selections (All Dinner Entrées Served with Freshly Brewed Coffee, Iced Tea and Fresh, Warm Rolls.) Salad Selections Choice of One Salad Classic Caesar Salad Creamy Caesar Dressing, Red Onion, Olives, Parmesan and Croutons Red Oak Leaf Salad Gorgonzola Cheese, Toasted Walnuts, and Champagne Vinaigrette Wedge Salad Iceberg Wedge with Vine Tomatoes, Red Onion, Bacon and Crumbled Blue Cheese Dressing Garden Salad Mixed Baby Greens with Tomatoes, Carrots, Cucumbers, Croutons and Assorted Dressings Entrée Selections Choice of Two Entrées Grilled New York Strip Steak Filet Medallions Choice Prime Rib Grilled Salmon Filet Lump Crab Cakes Roasted Pork Tenderloin Rosemary Grilled Chicken Classic Chicken Marsala Chicken Oscar Hosted Bar Includes house champagne, selection of domestic and premium beers, selection of soft drinks and mixers for 4 hours. Prestige Liquors Absolut Vodka, Tanqueray Gin, Bacardi Rum, Johnny Walker Black Label Scotch, Jack Daniels Bourbon, Wild Turkey Whiskey, Jose Cuervo Gold Tequila Banquet Wine Cupcake: White Zinfandel, Pinot Grigio, Chardonnay, Merlot, Cabernet Sauvignon Beer Bud Light, Miller Lite, Budweiser, Michelob Ultra, Heineken, Amstel Light, Corona, Blue Moon By the Sea Resorts (850) Page 8

9 Splendor Wedding Package $95.00 per person++ Professional Event Planning Services Day-of-Event Coordination Cuisine Created and Prepared by Our Culinary Team Private Meal Tasting Experienced, Expert Wait and Bartending Staff Full Hosted Beer and Wine Bar Specialty Table Linens and Napkins Dance Floor Bridal Party Hideaway for Cocktail Hour ++22% service charge and sales tax will be added to prices. By the Sea Resorts (850) Page 9

10 Splendor Menu Plated Entrée & Buffet Selections (All Dinner Entrées Served with Freshly Brewed Coffee, Iced Tea and Fresh, Warm Rolls.) Salad Selections Choice of One Salad Classic Caesar Salad Creamy Caesar Dressing, Red Onion, Olives, Parmesan and Croutons Goat Cheese & Walnut Salad Field Greens with Goat Cheese, Toasted Walnuts and Champagne Vinaigrette Wedge Salad Iceberg Wedge with Vine Tomatoes, Red Onion, Bacon and Crumbled Blue Cheese Dressing Garden Salad Mixed Baby Greens with Tomatoes, Carrots, Cucumbers, Croutons and Assorted Dressings Farmers Salad Baby Greens with Candied Pecans, Strawberries, Caramelized Apples, Crumbled Blue Cheese and Homemade Apple Vinaigrette Entrée Selections Choice of Two Entrées Filet of Grouper Sliced Sirloin Select Prime Rib Roasted Pork Tenderloin Rosemary Grilled Chicken Chicken Florentine Chicken Oscar Campanelle Carbonara Hosted Bar Includes house champagne, selection of soft drinks and mixers for 4 hours. Banquet Wine White Zinfandel, Pinot Grigio, Chardonnay, Merlot, Cabernet Sauvignon Beers Bud Light, Miller Lite, Budweiser, Michelob Ultra, Heineken, Amstel Light By the Sea Resorts (850) Page 10

11 Romance Wedding Package $60.00 per person++ Professional Event Planning Services Day-of-Event Coordination Cuisine Created and Prepared by Our Culinary Team Private Meal Tasting Experienced, Expert Wait and Bartending Staff Specialty Linens and Napkins Sparkling Cider Toast Dance Floor Bridal Party Hideaway for Social Hour ++22% service charge and sales tax will be added to prices. By the Sea Resorts (850) Page 11

12 Romance Menu Plated Entrée & Buffet Selections All Dinner Entrées Served with Freshly Brewed Coffee, Iced Tea and Fresh, Warm Rolls Salad Selections Choice of One Salad Classic Caesar Salad Creamy Caesar Dressing, Red Onion, Olives, Parmesan and Croutons Farmers Salad Baby Greens with Candied Pecans, Strawberries, Sliced Apples, Crumbled Blue Cheese and Homemade Apple Vinaigrette Goat Cheese & Walnut Salad Field Greens with Goat Cheese, Toasted Walnuts and Champagne Vinaigrette Wedge Salad Iceberg Wedge with Vine Tomatoes, Red Onion, Bacon and Crumbled Blue Cheese Dressing Garden Salad Mixed Baby Greens with Tomatoes, Carrots, Cucumbers, Croutons and Assorted Dressings Entrée Selections Choice of Two Entrées Baked Filet of Haddock Slow Roasted Pork Tenderloin Lemon Pepper Grilled Chicken Chicken Marsala Three Cheese Tortellini w/alfredo or Marinara Tri Color Pepper Steak Beverages Includes Sweet Tea, Lemonade and Sparkling Cider Toast By the Sea Resorts (850) Page 12

13 Hors d'oeuvres Hors d oeuvres are included with all packages. You will have a choice of one display OR two passed hors d oeuvres. Imported & Domestic Cheeses An Array of Imported and Domestic Cheeses Served with Assorted Crackers, Seasonal Berries and Artisan Sausage Deluxe Crudités Fresh Seasonal Vegetables Displayed with an Assortment of Dips to Include Roasted Onion and Artichoke, Bacon and Spinach OR Butlered Hors d oeuvres Skewered Chicken Satay Skewered Beef Satay Skewered Tuna Pops Scallops in Bacon Spanakopita Mini Crab Cake Miniature Beef Wellington Antipasto Skewer Honey Siracha Beef Meatball Shortrib Fig & Bleu Candied Apple Pork Belly Vegetable Spring Roll Peking Duck Roll Cozy Shrimp Spring Roll Mini Sausage Pizza By the Sea Resorts (850) Page 13

14 Reception Enhancements Carving Stations Chef Attendant Required, $95.00 Per Station Tenderloin of Beef Horseradish Cream and Brioche Rolls $ (serves approximately 25 people) Prime Rib of Beef Horseradish Cream, Au Jus and Brioche Rolls $ (serves approximately 50 people) Sugar Cured Ham Garlic Aioli and Whole Grain Mustard $ (serves approximately 40 people) Roast Turkey With Cranberry Orange Relish and Dijon Mustard $ (serves approximately 30 people) Specialty Stations Chef Attendant Required, $95.00 Per Station Pasta Station Tortellini and Cavatappi Pasta with Basil Pesto and Marinara Sauce Accompanied by Fresh Garlic, Tomatoes, Artichokes, Mushrooms, Spinach, Parmesan Cheese and Garlic Bread $12.00 per person Add Chicken for Additional $4.00 per person Add Jumbo Shrimp for Additional $8.00 per person Shrimp-N-Grits Station Jumbo Shrimp Served over White Cheddar Stone Ground Grits with Bacon, Green Onions and Hot Sauce $15.00 per person 22% service charge and sales tax will be added to prices. By the Sea Resorts (850) Page 14

15 7 Business Days prior to event with the final guarantee headcount. If a social function is booked 30 days out, the payment of the full estimated charges is due at signing of Contract. Full prepayment of all estimated charges must be made no less than 5 Business Days prior to arrival. In the event the Hotel does not receive such prepayment, the Hotel shall have the option of releasing your space by providing you with written notice, and you will remain liable for any cancellation and other similar charges provided in this Agreement. The Ceremony Fee is included in both the payment schedule and the cancellation policy. As per our agreement, the following method of payment will be utilized with the group: All CATERING CHARGES: $ Credit Card on File Please review the following deposit/payment schedule set forth by the hotel. Payments that are made less than 30 days prior to your event MAY NOT be paid with Personal Check. Accepted forms of payments are: Cash, Credit Cards, Certified Check or Cashiers Check. 20% of ENTIRE ESTIMATED REVENUE (NON REFUNDABLE DEPOSIT): 20% DUE DATE: Signature date of contract (Non-Refundable) 70% OF ESTIMATED FUNCTION: 70% DUE DATE: 45 business days prior to event ESTIMATED BALANCE: $ DUE DATE: 7 business days prior to event CANCELLATION In the unlikely event that you should decide to cancel this event at any time after execution of this Agreement, the following cancellation charges will apply, which are not a penalty and represents a reasonable effort by the Hotel to establish its loss prospectively and are liquidated damages: Cancellation Date Date of Signature to 190 days prior to arrival: Cancellation Fee (25% of total anticipated revenue) 189 days to 120 days prior to arrival: (50% of total anticipated revenue) 119 days to 90 days prior to arrival: (75% of total anticipated revenue) 89 days to arrival: (100% of total anticipated revenue) All cancellations are effective upon receipt of notice and payment in the amount of the applicable cancellation fees. The non-refundable initial deposit on file will be deducted from the final cancellation fees listed above. These payments may be subject to the applicable taxes. Such payment shall be made by certified check or wire transfer and shall accompany your notice of the exercise of this cancellation option. Any attempted exercise of this right without the inclusion of payment, as set forth above, shall be invalid. Proper notice of cancellation is not default rather an exercise of a right under this Agreement to cancel this Agreement without any further obligations.

16 Food and Beverage Policies Important Information All food and beverage to be served on the Hotel property must be supplied and prepared by, By the Sea Resorts. All food and beverage prices are subject to a 22% service charge and a 6.5 % state tax (subject to change without notice). Please note that the service charge is taxable. Indemnification Each party agrees to indemnify, defend and hold the other harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from the gross negligence or intentional misconduct of such party or its respective officers, directors, employees, agents, contractors, members of participants, provided that with respect to officers, directors, employees, and agents, such individuals are acting within the scope of their employment or agency, as applicable. Guest Rooms A special group room rate can be arranged for your event based on availability. Should you wish to secure a guest room block, please contact your sales manager. Contact Information For more details or information, please contact the Sales Department at

17 Happily Ever After! By the Sea Resorts (850) Page 17

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