RDA Training Booklet -- Veve (Upd 03/2014)
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1 University of North Florida UNF Digital Commons Library Faculty Presentations & Publications Thomas G. Carpenter Library RDA Training Booklet -- Veve (Upd 03/2014) Marielle Veve University of North Florida, Follow this and additional works at: Part of the Library and Information Science Commons Recommended Citation Veve, Marielle. RDA Workshop I: Cataloging Books (print & electronic), Booklet. Jacksonville, Florida : UNF Digital Commons, c This Book is brought to you for free and open access by the Thomas G. Carpenter Library at UNF Digital Commons. It has been accepted for inclusion in Library Faculty Presentations & Publications by an authorized administrator of UNF Digital Commons. For more information, please contact Digital Projects All Rights Reserved
2 RDA Workshop I Cataloging Books (print & electronic) Prepared by Marielle Veve (upd. 03/17/2014) 1
3 Table of Contents -Comparison of a print book in RDA and AACR2. 4 -Comparison of an electronic book in RDA and AACR2 7 -How to catalog books using RDA Part I (Description): Access Points (MARC 1xx, 7xx) Title Area (MARC 245 $a $b) Statement of Responsibility Area (MARC 245 $c) Edition Area (MARC 250). 36 Publication, Distribution, Etc., Area (MARC 264) Publisher name (MARC 264 $b) Place of pub (MARC 264 $a) Date of pub (MARC 264 $c) Physical Description Area (MARC 300) Type of Content, Media, Carrier (MARC 336, 337, 338) Series Area (MARC 4xx). 95 Note Area (MARC 5xx) 112 Identifier for the Manifestation Area (MARC 020) How to catalog books using RDA Part II (Access Pts, Designators, etc): Relationships. 127 Access Points (MARC 1xx, 7xx) Designators (MARC $e in 1xx, 7xx) Notes (on relationships) (MARC 5xx)
4 -Exercise demonstration Commonly consulted RDA rules Rule Rule Rule Rule LC-PCC PS for RDA LC-PCC PS for RDA
5 Print book in RDA and AACR2 4
6 RDA cm usually does not end in period, only when there s a 490 in record (see explanation in slides #84 & 86) 5
7 AACR2 cm ends in period Will not see relationship designators $e in access points 6
8 Electronic book in RDA and AACR2 7
9 E-book in RDA symbol used 8
10 E-book in AACR2 9
11 How to catalog books using RDA? Part I -Descriptive data 10
12 Descriptive data 1 Access Points (MARC 1xx, 7xx) 2 Title and Statement of Responsibility Area (MARC 245 $a $b $c) 3 Edition Area (MARC 250) 4 Publication, Distribution, Etc., Area (MARC 264) 5 Physical Description Area (MARC 300) 6 Type of Content, Media, Carrier Area (MARC 336, 337, 338) 7 Series Area (MARC 4xx) 8 Note Area (MARC 5xx) 9 Identifier for the Manifestation Area (MARC 020) 11
13 Access points 12
14 "Screen images from the RDA Toolkit
15 Title area 14
16 a) title proper b) parallel title proper c) other title information 15
17 RDA "Screen images from the RDA Toolkit 16
18 Capitalization (for English titles see appendix A.4 & A.10) Punctuation (for preceding punctuation see appendix D.1.1; for ending punctuation see LC-PCC PS for 1.7.1) Diacritical Marks Symbols Spacing of Initials and Acronyms Letters or words intended to be read more than once Abbreviations (follow appendix B) Inaccuracies ---- Numbers: Transcribe numbers as found on title (in words or numerals)
19 1.7.2 appendix A A.1 A.3 A.4 & A.10 "Screen images from the RDA Toolkit
20 from A.4 "Screen image from the RDA Toolkit
21 1.7.3 appendix D.1.1 "Screen image from the RDA Toolkit
22 "Screen images from the RDA Toolkit
23 Examples of Transcribed Titles 22
24 RDA "Screen image from the RDA Toolkit 23
25 Examples 24
26 RDA "Screen image from the RDA Toolkit 25
27 Example 26
28 Statement of responsibility area 27
29 a) Statement of responsibility related to title proper 28
30 RDA "Screen images from the RDA Toolkit 29
31 "Screen image from the RDA Toolkit RDA
32 "Screen image from the RDA Toolkit 31
33 Examples Ex. #1 When only one statement of responsibility relating to title proper appears in source: Book by Chris Wang and Sue Lie. e.g. Only the 1st role mentioned (in this case author s role) is required, so persons in that role were mentioned. Ex. # 2 When more than one statement of responsibility relating to title proper appears in source: Book by Chris Wang and Sue Lie, edited by Thomas Bard. e.g. Only the 1st role mentioned (author s role) is required, so only the 2 persons in that 1st role were included. Anything beyond that 1st role is optional (left to local policy) Ex. # 3 When statement of responsibility relating to title does not show in source: Bracketed because taken from a source outside the resource itself (RDA 2.2.4). Ends in period because Ending Punctuation rule (slide #35) 32
34 Examples Ex. # 4 When first statement of responsibility relating to title contains more than one name: Book by Chris Wang, Sue Lie, Jason Weiss; edited by Mark Solomon and John Towers. *Options offered by RDA are: -Follow RDA rule [include everybody mentioned in that 1 st role] E.g /$c by Chris Wang, Su Lie, Jason Weiss. or -Optional omission below [omit any but the first of each group and indicate the omission by summarizing what has been omitted] e.g. Roger Colbourne [and six others] E.g /$c Chris Wang [and two others]; edited by Mark Solomon [and one other]. or -LC-PCC PS practice of the Optional omission below [Generally do not omit names in a statement of responsibility] E.g /$c by Chris Wang, Su Lie, Jason Weiss. 33
35 "Screen image from the RDA Toolkit appendix D.1.1
36 "Screen images from the RDA Toolkit
37 Edition area 36
38 a) Designation of edition b) Designation of a named revision of an edition 37
39 RDA "Screen image from the RDA Toolkit 38
40 RDA "Screen images from the RDA Toolkit 39
41 "Screen image from the RDA Toolkit appendix D.1.1
42 "Screen images from the RDA Toolkit
43 Examples ó 42
44 RDA "Screen image from the RDA Toolkit 43
45 Examples 44
46 Publication Area 45
47 a) Place b) Name of Publisher, Distributor, or Manufacturer c) Date 46
48 1. Publisher s name a) 1 st place of publication b) Subsequent place of publication 2. Distributor s name a) 1 st place of distribution b) Subsequent place of distribution 3. Manufacturer s name (or printing body) a) 1 st place of manufacture b) Subsequent place of manufacture 4. If none of these above are found, write: publisher not identified 47
49 Name of Publisher 48
50 2.8.4 RDA "Screen images from the RDA Toolkit 49
51 "Screen image from the RDA Toolkit 50
52 "Screen image from the RDA Toolkit 51
53 2.9.4 RDA "Screen images from the RDA Toolkit 52
54 RDA "Screen images from the RDA Toolkit 53
55 Examples 54
56 Place of Publication 55
57 RDA "Screen images from the RDA Toolkit Transcribe in the form in which it appears on the source of information. If more information is needed, apply general guidelines on transcription given under 1.7 RDA 56
58 "Screen images from the RDA Toolkit 57
59 "Screen images from the RDA Toolkit 58
60 "Screen images from the RDA Toolkit 59
61 "Screen images from the RDA Toolkit 60
62 2.9.2 RDA "Screen images from the RDA Toolkit 61
63 RDA "Screen images from the RDA Toolkit 62
64 Examples 63
65 Date of Publication 64
66 2.8.6 RDA *Required: Always supply it!!! *From here below I added these sentences, they are my interpretation d) follow rules in e) if nothing else, supply approx. date following rules stated in RDA : Date taken from anywhere within the resource: follow recording rules in 1.8 RDA Date taken from outside the resource or supplied by cataloger: follow recording rules in RDA [use brackets] "Some screen images from the RDA Toolkit 65
67 *Date of Publication. Take from: 1) same source as title proper 2) other place within the resource 3) outside your resource and put it in brackets [] 66
68 4) If no pub date found and there is only a copyright date: put copyright date as pub date in [], add a 2 nd 264 explaining this 5) If no pub date found and there is only a distribution date: put distribution date as pub date in [], add a 2 nd 264 explaining this 6) If no pub date found and there is only a manufacture date: put manufacture date as pub date in [], add a 2 nd 264 explaining 67
69 7) If nothing else, then supply approx. date following rules stated in RDA: "Screen images from the RDA Toolkit 68
70 "Screen images from the RDA Toolkit 69
71 Examples?? "Screen images from the RDA Toolkit 70
72 "Screen images from the RDA Toolkit appendix D.1.1
73 "Screen images from the RDA Toolkit
74 "Screen images from the RDA Toolkit
75 Punctuation at end of second 264 field: 1. Item has no publication date and copyright date 2009 was used in pub area 2. Item has no publication date and manufacture date 2007 was used in pub area 3. Item has no publication date and distribution date 2006 was used in pub area 74
76 Physical Description 75
77 a) Extent b) Specific material designation (Type of carrier) c) Number of subunits d) Illustrative content e) Color content f) Dimensions Use for print books, Do not use for e-books 76
78 RDA "Screen images from the RDA Toolkit 77
79 RDA "Screen images from the RDA Toolkit 78
80 for cartographic for notated music for images for text RDA EXAMPLES ix, 68 pages 5 pages 1 volume (unpaged) 1 leaf "Screen image from the RDA Toolkit Subunits *for print books use pages or leaves 79
81 RDA "Screen images from the RDA Toolkit 80
82 "Screen images from the RDA Toolkit 81
83 RDA "Screen images from the RDA Toolkit 82
84 "Screen images from the RDA Toolkit 83
85 e-books: DO NOT USE print books: USE cm cm is not considered an abbreviation by RDA standards, it is considered a symbol (see rule ) it says symbol cm. Also Appendix B.7 does not list it as an abbreviation: that s why cm does not end in period, but in. does.*the only exception when field 300 ends in period is when there is a 490 field in record. "Screen images from the RDA Toolkit 84
86 1.7.3 appendix D.1.1 "Screen images from the RDA Toolkit ( used by permission of the Co-
87 "Screen images from the RDA Toolkit cm is not considered an abbreviation in RDA
88 Type of Content, Media, Carrier 87
89 a) Content b) Media c) Carrier 88
90 RDA "Screen images from the RDA Toolkit 89
91 90
92 RDA "Screen images from the RDA Toolkit 91
93 from Table 3.1 inside rule RDA 92
94 RDA "Screen images from the RDA Toolkit 93
95 from RDA 94
96 Series 95
97 a) Title proper of series b) Title proper of subseries c) Numbering within series d) Numbering within subseries 96
98 RDA "Screen images from the RDA Toolkit 97
99 Capitalization (for English titles see appendix A.4 & A.10) Punctuation (for preceding punctuation see appendix D.1.1; for ending punctuation see LC-PCC PS for 1.7.1) Diacritical Marks Symbols Spacing of Initials and Acronyms Letters or words intended to be read more than once Abbreviations (follow appendix B) Inaccuracies ---- Numbers: Transcribe numbers as found on title (in words or numerals)
100 "Screen images from the RDA Toolkit 99
101 Other Example 100
102 Other Example 101
103 RDA "Screen images from the RDA Toolkit 102
104 Capitalization (for English titles see appendix A.4 & A.10) Punctuation (for preceding punctuation see appendix D.1.1; for ending punctuation see LC-PCC PS for 1.7.1) Diacritical Marks Symbols Spacing of Initials and Acronyms Letters or words intended to be read more than once Abbreviations (follow appendix B) Inaccuracies ---- Numbers: Transcribe numbers as found on title (in words or numerals)
105 "Screen images from the RDA Toolkit 104
106 RDA "Screen images from the RDA Toolkit 105
107 "Screen images from the RDA Toolkit 106
108 RDA "Screen images from the RDA Toolkit 107
109 "Screen images from the RDA Toolkit 108
110 "Screen images from the RDA Toolkit appendix D.1.1
111 "Screen images from the RDA Toolkit
112 Example # 2 111
113 Notes (on description) 112
114 a) Note on title source b) Note on title inaccuracies c) Note on edition statement 113
115 RDA "Screen images from the RDA Toolkit 114
116 Examples "Screen images from the RDA Toolkit 115
117 RDA "Screen images from the RDA Toolkit 116
118 RDA "Screen images from the RDA Toolkit 117
119 Example 118
120 "Screen images from the RDA Toolkit
121 "Screen images from the RDA Toolkit 120
122 Identifier for the manifestation 121
123 RDA "Screen images from the RDA Toolkit 122
124 "Screen images from the RDA Toolkit 123
125 More Examples 124
126 How to catalog books using RDA? Part II -Relationships -Access Points -Designators -Notes (on relationships) 125
127 A resource can be tangible or intangible (18.1.3) A resource is all of the following four things: (18.1.4) work expression manifestation item These 4 things are called relationships and we will explain their meaning in the following slides. 126
128 Relationships 127
129 a) Work b) Expression c) Manifestation d) Item 128
130 RDA The term work refers to a distinct intellectual or artistic creation (e.g. the intellectual or artistic content) [*e.g. an original creation] Examples: 1. The original content in the book Alice in Wonderland 2. Monalisa painting from DaVinci 129
131 RDA The term expression refers to the intellectual or artistic realization of a work in the form of alpha-numeric, musical or choreographic notation, sound, image, object, movement, etc., or any combination of such forms. [*e.g. translation, adaptations, revisions, selections, cliff notes, edition, versions, illustrations, supplements] Examples: 1. A movie of Alice in Wonderland by Scorcese 2. A drawing of Monalisa by someone other than DaVinci 130
132 RDA The term manifestation refers to the physical embodiment of an expression of a work. [*e.g. any physical embodiment: print book, e-book, cd, cassette, tape, online, microform, large print, types of dvd s such as blue ray, 3D, high definition] Examples: 1. Alice in Wonderland in e-book format 2. Digital image of Monalisa 131
133 RDA The term item refers to a single exemplar or instance of a manifestation. Examples: 1. A copy of Alice in Wonderland owned by a student 2. Original Monalisa painting (owner The Louvre Museum) 132
134 To record relationships and associations between authors and works we will need to use: Access Points Designators Notes 133
135 Access points 134
136 a) Main Entry (MARC 1xx) b) Added Entry (MARC 7xx) c) Access point for related work or expression (MARC 130, 240, 730) 135
137 Main entry can be a person, family, or corporate body in the role of principal creator. Principal creator is a person, family, or corporate body having principal responsibility for the creation of a work. See 19.2 RDA "Screen images from the RDA Toolkit Examples: Smith, John _ Smith Family Smith Corporation NASIG Conference
138 Added entry can be a person, family, or corporate body in any role you consider important for access. So assignment of 7xx will depend on cataloger s judgment and local policy. (e.g. editors, contributors, compilers, translators, secondary authors, etc.) See Chapters 19, 20, 21, 22 RDA Examples: Smith, John _ Smith Family _ Smith Corporation NASIG Conference
139 This can be a main entry or added entry for a related title. (e.g. original title of a translation, original title of a compilation) See RDA Examples: _ Qur an. $l English _ Bamberg Apocalypse. $l French. $k Selections Cultures and politics of marriage. $l Spanish _ Bible. $l English. 138
140 , , Authorized access point that appears in the OCLC Authority File. 2. The preferred sources of information in resources associated with the person/family/corporate body. Follow order specified in RDA rule Other formal statements appearing in resources associated with the person/family/corporate body. 4. If none of the above applies, use other sources (including reference sources). 139
141 Designators 140
142 Examples 141
143 RDA "Screen images from the RDA Toolkit 142
144 143
145 "Screen images from the RDA Toolkit
146 Notes (on relationships) 145
147 a) Note on related work b) Note on related expression c) Note on related manifestation 146
148 RDA "Screen images from the RDA Toolkit 147
149 Example 148
150 RDA "Screen images from the RDA Toolkit 149
151 Example 150
152 RDA "Screen images from the RDA Toolkit 151
153 Example 152
154 Exercise demonstration 153
155 154
156 155
157 156
158 157
159 158
160 159
161 MARC record in RDA 160
162 cont. MARC record 161
163 Fixed fields 162
164 Commonly consulted RDA Rules 163
165 Rule p. 164 Rule 1.8 p. 169 Rule 1.9 p. 173 Rule p. 175 p p. 177 "Screen images from the RDA Toolkit 164
166 Rule 1.7 "Screen images from the RDA Toolkit 165
167 "Screen images from the RDA Toolkit 166
168 "Screen images from the RDA Toolkit 167
169 "Screen images from the RDA Toolkit 168
170 "Screen images from the RDA Toolkit 169
171 Rule 1.8 "Screen images from the RDA Toolkit 170
172 "Screen images from the RDA Toolkit 171
173 "Screen images from the RDA Toolkit 172
174 "Screen images from the RDA Toolkit 173
175 Rule 1.9 "Screen images from the RDA Toolkit 174
176 "Screen images from the RDA Toolkit 175
177 Rule "Screen images from the RDA Toolkit 176
178 "Screen images from the RDA Toolkit LC-PCC PS for 1.7.1
179 LC-PCC PS for "Screen images from the RDA Toolkit 178
180 "Screen images from the RDA Toolkit 179
181 "Screen images from the RDA Toolkit 180
182 "Screen images from the RDA Toolkit 181
183 "Screen images from the RDA Toolkit 182
184 "Screen images from the RDA Toolkit 183
185 "Screen images from the RDA Toolkit 184
186 "Screen images from the RDA Toolkit 185
187 "Screen images from the RDA Toolkit 186
188 END 187
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