Ahoy mateys! Arrrrrrrrr you ready for the Billy Bowlegs Pirate Festival?

Transcription

1 Ahoy mateys! Arrrrrrrrr you ready for the Billy Bowlegs Pirate Festival? The Greater Fort Walton Beach Chamber of Commerce welcomes you to the 61 st Annual Billy Bowlegs Pirate Festival! This year s festival will take place Friday, June 3 rd and Saturday, June 4 th, 2016 at The Landing in Fort Walton Beach, Florida. The festival will feature live entertainment, children s pirate play zone, fireworks display and a pirate skirmish. Friday evening will feature live entertainment and the night will end with a fireworks display. Saturday the festivities will continue with live entertainment throughout the afternoon. As in the past, Capt. Billy Bowlegs and his Krewe will arrive at The Landing on Saturday in hopes of defeating the Mayor of Fort Walton Beach and his militia in a mock battle. The Greater Fort Walton Beach Chamber maintains exclusivity of sales for the following pirate attire and novelties, including but not limited to: pirate t-shirts and tanks, pirate bandanas, hats and caps, pirate swords and pirate flags. The Greater Fort Walton Beach Chamber of Commerce maintains exclusive rights to sales of beer, wine and any additional alcoholic beverages. Individuals interested in participating in the festival should complete and return the enclosed application. Applications are not complete until we receive full payment. Applications must be received no later than Friday, May 27 th and be paid in full to be guaranteed space at the festival. A $50 late fee will be applied to applications taken after Friday, May 27 th. Greater Fort Walton Beach Chamber of Commerce, PO Box 640, Fort Walton Beach, FL You may also fax your applications to or Rachelle Graves, Events Coordinator at rachelle@fwbchamber.org. Note: We do not give refunds for no-shows, Act(s) of God (weather) or Force Majeure.

2 61 st Annual Billy Bowlegs Pirate Festival Friday, June 3 rd and Saturday June 4 th, 2016 (Please complete ALL forms and return w/ payment NO LATER THAN May 27 th ) Company Name: Contact Person: Address: City & State Zip Address Phone: Day Cell: APPLICATION FEES: PLEASE CIRCLE BOOTH(S) BEING REGISTERED FOR fees are per booth/ not per vendor. Booth sizes are exact. Exclusive pricing for members of the Greater Fort Walton Beach Chamber of Commerce Booth Size Gold Section Green Section Blue Section 12 x 12 $300 $250 $ x 12 $500 $400 $ x 12 $600 $500 $ X 24 $1,000 $900 $600 Non ~ FWB Chamber Members Booth Size Gold Section Green Section Blue Section 12 x 12 $600 $500 $ x 12 $1,000 $800 $ x12 $1,200 $1,000 $ x 24 $2,400 $2,000 $1,600 ADDITIONAL CLEANING DEPOSIT REQUIRED $500 for food vendor booths; $100 deposit for other vendor booths We do not provide tents you must bring your own tent. Tents of N.W. Florida are the Official Tent Sponsor, contact AshLeigh or John at (850) or tentsofnwflorida.com ALL TENTS MUST BE ADDITIONALLY SECURED WITH WEIGHTS/SAND BAGS FOR SAFETY PURPOSES. You may questions to Rachelle Graves, Events Coordinator at rachelle@fwbchamber.org.

3 Electric Requirements: 110 Volts/20 Amps - $50 fee 220 Volts/20-50 Amps - $100 fee Total Volts & Amperage needed: Total outlets needed, (3) prong or (4) prong: Generators are permitted. Please advise if you will be using a generator. We do not provide electrical cords. You must supply your own 100 heavy duty, all weather extension cord(s). Do you need access to water? YES NO We do not provide water hoses. You must supply your own 50 food safe water hose. Please list all appliances you will be using: FESTIVAL RULES and REGULATIONS CHECK LIST Please read and initial each number indicating that you have read and agree to these terms. The application is not complete unless you do. 1. GENERAL LIABILITY INSURANCE: A Certificate of General Liability with minimum coverage of $300,000 must be provided by all vendors. Food vendors must provide a General Certificate of Liability with a minimum of $1,000,000 in coverage. The Greater Fort Walton Beach Chamber of Commerce Inc., PO Box 640, Ft Walton Beach, FL must be listed as additional insured. 2. BOOTH FEES: (SEE APPLICATION) Please make sure your requested booth size accommodates all of your equipment, storage, etc. This includes tie-downs, tarps, flaps, tables, trailer tongues, side openings, etc. tents, lights, tables, and chairs. NOTE: EVERYTHING MUST FIT WITHIN YOUR PAID BOOTH SPACE. THUS, IF YOUR BOOTH, EQUIPMENT INCLUDING A GENERATOR, TRAILER, AND/OR STORAGE EXCEEDS THE PAID SPACE, INCLUDING SPACE BEHIND YOUR BOOTH, YOU WILL BE REQUIRED TO PAY FOR ADDITIONAL BOOTH SPACE.

4 3. ELECTRICAL NEEDS - If your Booth requires electricity, accurately indicate your amperage requirements on the application form to ensure that the Festival can make proper preparations or you will not be guaranteed a booth space located closest to the electrical outlets. Each vendor requiring electricity will be responsible for not overloading their circuit. All electrical connections and equipment must be in good repair and properly grounded. If electricity is needed at your Booth, you must supply an appropriate (120 v or 220 v) 100-foot heavy duty, all weather extension cord. 4. CLEANING DEPOSIT REQUIRED $500 FOR FOOD BOOTHS; $100 DEPOSIT FOR OTHER VENDOR BOOTHS. Cleaning deposits will be returned 30 days after the festival, if the area is left clean, i.e. no grease, food, boxes, cartons, paper, plates, napkins, etc. left upon leaving. The FWB Chamber reserves the right to withhold the cleaning deposit if a vendor departs from the festival without cleaning their area. 5. BOOTH ASSIGNMENT Your booth will be located in the section you requested. If that section is full, we will notify you for a second choice. An will be sent prior to the event with the final booth assignment. 6. A MENU or and/or description of ALL food product(s) and drinks to be served or sold at your booth is required with the application and must be approved by the Chamber. 7. FOOD HANDLERS PERMIT - All food vendors are responsible to have onsite at all times and are liable/responsible for the cost ($91 in form of a money order to the State of Florida) of a Food Handlers Permit through the State of Florida. 8. FOOD BOOTH COOKING REQUIREMENTS - Booths that use any type of oven, grill, deep-fat fryer, flame operated appliance or heating element will be required to have a minimum of a charged 40BC fire extinguisher. The FWB Fire Dept. will be on site for inspection. Booth wastewater and cooking grease MUST be contained. 9. GARBAGE CANS - Food booth vendors must provide a minimum of two 30-gallon garbage containers with liners. Each vendor will be responsible for emptying the container on a regular basis into the dumpsters provided by the Festival, ESPECIALLY during teardown. Cleanliness in and around your booth will be your sole responsibility. 10. OVERNIGHT SECURITY - The Chamber will provide overnight security on Friday night. NOTE: The Chamber is not responsible for merchandise lost or damaged at any time or for any reason during festival hours, overnight hours, or set-up and/or teardown time. 11. VEHICLES: LOADING & UNLOADING THIS WILL BE STRICTLY ENFORCED. Vehicles are permitted into the festival area for loading and unloading equipment ONLY; before/ after the festival. All vehicles must be out of the park 2 hours prior to opening of Festival. 12. SET-UP HOURS It is highly recommended that all trailers, food trucks, rigs, trolleys and the like set-up on Thursday, June 2 nd during the hours of 12:00pm until 4pm. All other participating vendors may set-up on Friday, June 3 rd from 8:00 am until 1:00 p.m. ALL vehicles must be out of the main park/ festival area two hours prior to the festival opening - THIS WILL BE STRICTLY ENFORCED 13. FESTIVAL HOURS Friday, June 3 rd, 3pm until 10pm, AND Saturday, June 4 th, 11am until 6pm 14. SATURDAY EVENING SHUT DOWN - All vendor booths must be taken down, removed and your area cleaned on Saturday evening, June 4 th when the Festival closes at 6:00 p.m. All vendor booths must be completely out of the festival area no later than 12 midnight. No exceptions. ALL trash must be placed into the dumpsters provided; it will NOT be picked up for you. Once your booth area has been inspected and returned to its original state, your refundable cleaning deposit will be issued up to 30 days after closing of the Festival. A Chamber Committee Member will take photos of any booths left unsatisfactory in the cleanup process and that vendor will lose the deposit. The FWB Chamber reserves the right to withhold the cleaning deposit if a vendor departs from the festival without cleaning their area.

5 15. VENDOR RESTRICTIONS The Greater Fort Walton Beach Chamber maintains exclusivity of sales for the following pirate attire and novelties, including but not limited to: pirate t-shirts and tanks, pirate bandanas, hats and caps, pirate swords and pirate flags. The Greater Fort Walton Beach Chamber of Commerce also reserves exclusive rights to sales of beer, wine and any additional alcoholic beverages. AN ACCEPTED APPLICATION IS A COMMITMENT TO SHOW. Note: We do not give refunds for no-shows, Act(s) of God (weather) or Force Majeure. Signature Date: You may questions to Rachelle Graves, Events Coordinator at rachelle@fwbchamber.org.