The Scottish Food Village will be the main food area at the event. The entire event site will be licensed.

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1 INVITATION TO QUOTE SPECIALIST SCOTTISH FOOD PROVISION SCOTTISH FOOD VILLAGE WORLD PIPE BAND CHAMPIONSHIPS INTRODUCTION The World Pipe Band Championships are seeking competent and suitably qualified specialist caterers to deliver high quality specialist and artisan catering at this year s event. EVENT INFORMATION For the past six decades, Glasgow has been a global meeting place for pipe band competitions. "The Worlds" is the largest event of its kind and this year's event will take place on Friday 12 th and Saturday 13 th August It also incorporates a series of related and impressive Scottish cultural events including Highland Dancing, Drum Major competitions, World Highland Games, Women s Highland Games, Children s Zone, Youth Area, Scottish Food Village, and Traders Village. The event is covered by the BBC on television, radio and on-line live web streaming around the globe. The Grade 1 Qualifiers will be held on Friday 12 th August and will take place from 11.00hrs hrs. This will take place on a restricted part of the site. The Scottish Food Village will not operate on this day. We expect around 6,000 people to attend on this day. On Saturday 13 th August the full site will be in operation from 07.00hrs hrs. We expect an audience of around 30,000 to attend on the day. THE SCOTTISH FOOD VILLAGE OVERVIEW The Scottish Food Village will be the main food area at the event. The entire event site will be licensed. The area has been designed to maximise customer dwell time. The area will offer picnic bench seating, so customers can enjoy eating and drinking. All caterers are required to adhere to the principles of the Food Charter, for more information please visit Applications will be evaluated on how well caterers demonstrate that they comply with the Charter. As part of Scotland s Food Charter for Events all traders are required to ensure that ALL disposables e.g. plates, cups, cutlery, bin bags MUST be fully compostable. It is a condition of you being allowed to trade that you use products that can be composted along with food waste.

2 The Charter promotes a sustainable approach in the method of food delivery from start to finish, encourages food that is fresh, in season, and meets appropriate quality assurance standards. Food safety, Fair Trade, sustainable fisheries and animal welfare must also be considered. Caterers will be required to prove that their menus and production methods comply with the principals of the Food Charter. Adherence to the principles of the Food Charter is mandatory regardless of whether the service provider is trading from their own mobile unit or from a pitch provided by Glasgow Life. Below are the eight main principals of the Food Charter that each caterer must adhere to; 1. Provide food that offers value for money 2. Build relationships and work with Scottish producers and suppliers to support the local economy 3. Ensure food providers have a food offering that makes the most of the produce in season using fresh, local or Scottish, sustainable and nutritionally balanced produce and highlighting healthy options where available 4. Ensure food providers describe the provenance of food on menus and in marketing materials, highlighting healthy options where available 5. Ensure food providers highlight regional specialities and traditional Scottish dishes, so that visitors to events know they are enjoying a uniquely Scottish experience 6. Ensure providers use food that is sourced from sustainable stocks 7. Ensure food provided meets European Union legal standards for food hygiene and food standards and strive for excellence by implementing standards such as the Eat Safe Award 8. Aim for zero waste by recycling food waste and packaging It is requested that suppliers ensure there is an equal service to audience members with accessibility requirements. The event organisers will work with vendors to create accessible routes to and from vendor locations, however suppliers should consider variable counter heights at concessions and assist in the provision of vendor information in alternative formats. Given the importance and stature of the World Pipe Band Championships, the look and feel and general aesthetic appeal of the units in this area has to be of the highest standard and therefore will be important criteria when assessing the quality of submissions.

3 Draft Layout where the Scottish Food Village will be located* *Please note the below layout is subject to change as the planning process advances. Entrance Main Entrance Non Food Traders Food outlets (Craft beer location to be agreed within this area) REQUIREMENTS Scottish Food Village Glasgow Life works in partnership with AG Barr and as such AG Barr has exclusive supplier rights within soft drinks and water categories for the World Pipe Band Championships. All appointed catering providers will therefore only be permitted to sell AG Barr products within these categories. Where there is a product which AG Barr don t stock, (for example AG Barr do not stock tonic water) the appointed caterer will be able to stock an alternative. On appointment of the catering contract further information and product list s will be made available. No food service provider is permitted to sell alcohol. All caterers must provide at least one choice for each of the following within any lot; Breakfast option Vegetarian Gluten Free Children s portions Below are the Lots available for the Scottish Food Village, prices are based on trading one day, Saturday 13 th August 2016 only and financial fees are asked for on an offers over basis. Glasgow Life can provide a marquee if required at an additional cost, please note if you are bringing your own marquee it must have all the following safety documentation Method Statement Wind Management plan Risk assessment (inc fire) Fire retardency certificate

4 LOTS Please note if required Glasgow Life can provide a marquee hire at the following cost; Hire of Glasgow Life Pitch Size 3x3 metres 3x6 metres 6x6 metres 6x9 metres Hire of Glasgow Life Pitch Cost 70 floored including VAT 125 floored including VAT 250 floored including VAT 350 floored including VAT Lot Cuisine Type Suggested Menu Items Lot 1 Fruit & Berries Strawberries and raspberries with cream or ice cream Lot 2 Tea & Coffee Speciality teas and Coffee Pitch size in metres (total space required) Pitch fee offers over Glasgow Life provide Marquee Yes / No please ensure size requested is indicated Lot 3 Juice and Smoothies Freshly squeezed orange juice and a range of juices and smoothies Lot 4 Scottish Traditional & contemporary Scottish cuisine eg stovies, haggis Lot 5 Seafood Hot smoked salmon rolls, cullen skink, fish pie, mussels, arbroath smokies Lot 6 Puddings Traditional and contemporary desserts and puddings. Crepes etc Lot 7 Healthy Options Salads, soups, baked potatoes and range of fillings Lot 8 World Foods e.g Thai, Indian, Chinese, Japanese, Caribbean or other Cuisine

5 Lot 9 Lamb Lamb burgers, various pies and soups - at least 50% of menu should be Lamb Lot 10 Beef Beef burgers, steak & steak sandwiches, beef stew & hotpot - at least 50% of menu should be Beef. Lot 11 Game Venison, pheasant - at least 50% of menu should be Game Lot 12 Pork Speciality sausages, pulled pork - at least 50% of the menu should be pork Lot 13 Hog Roast Hog roast - at least 50% of menu should be Hog Roast Lot 14 Exotic Meats Bison, buffalo, ostrich - at least 50% of menu should be Exotic Meat Lot 15 Other (please specify) Any other type of cuisine not listed above Dependant on products sold Caterers are permitted to submit proposals for any individual or combination of lots. LOCATION & FACILITIES Glasgow Life event organisers will provide: Power on approval of power specification (x2 13amp sockets) and associated paperwork charged at 75 (not including VAT) per day, payable in advance separate from the pitch fee Polyjohns for staff use Euro bins for back of house waste separation in line with Glasgow Life s waste policy (please see terms and conditions) Adequate standpipe provision Waste water - shared IBCs for water disposal will be provided as standard. Communal central structure to provide shelter for customers Outdoor picnic benches for customer use Regardless of whether service providers are located within their own mobile unit or have a space within the marquee provided by Glasgow Life, it is the service provider s responsibility to provide:

6 Relevant Fire extinguisher dependent on cooking method (s): to be positioned in agreement with Glasgow Life s Safety Coordinator Wash Hand Basins (with warm water where raw foods are being prepared) Sink if plumbed water is required EVALUATION QUALITY 80% FINANCIAL OFFER 20% Requirement Weighting % Proposed Financial Offer 20% Provide high resolution photographs of 5% the Mobile unit(s) you wish bring to WPBC 2016 If you are applying for GL provided marquee pitch please supply photographs of your stand within a shared structure and ensure it is clear which stand within the photograph is the application stand. Please submit your proposed Food Menu 10% with prices of all food options as a menu, including details of all proposed breakfast options. Where appropriate please detail what Vegetarian, Vegan, Gluten Free, Halal options your menu offers Quality Please give a full and detailed 40% description of your proposed food offering including details of cooking and methods and other details which characterise your company s catering. Please detail the quality of the ingredients used and what sets you apart as a specialist in providing food service for the Lot(s) you have chosen to apply for. Where appropriate please detail what 5% Children's portions options are available and if these children portions are available at a reduced price Food Charter - Please provide details of 10% the standards of the formal accreditation of your products - i.e. PGI Assured, Red Tractor or Freedom Foods for meat/poultry. All eggs must be free range. All bananas, tea, coffee, and sugar must be fair trade. Please ensure that you have provided 10% the documents below along with your application as this will is part of the weighting score

7 1 2 3 A current and valid copy of your Public Liability Insurance, equal to or greater than 5 million pounds A current and valid copy of your Employers Liability, equal to or greater than10 million pounds A current and valid copy of your Product Liability, equal to or greater than 5 million pounds 4 Details of your registration (if any) as a food business with your local authority 5 A current Food Hygiene rating certificate for your place of work 6 A copy of your most recent Food Safety Inspection Report 7 Food Hygiene Certificates for staff working 8 Current electrical & gas (Gas Safe Register) safety certificates *must be in date 9 Electrical safety certificates (PAT Tests) for all electrically operated equipment, with labels on all appliances showing date of last PAT test. Please list electrical item that you will be bringing on-site. 10 HACCP documentation 11 Fire risk assessments 12 Health & Safety Risk assessment 13 Waste Management Plan (how you propose to recycling etc were possible) 14 Full power spec detailing each individual appliance and its required kilowatts All caterers must also bring appropriate fire extinguisher products. ADDITIONAL INFORMATION All caterers must provide their own hand wash facilities with both hot and cold water. Caterers will be allocated 6 entrance passes per unit. If you require further passes please contact Glasgow Life. All vehicles must be parked in the Traders Car Park by 06.30hrs on Saturday. Any vehicle movement after this time will only be allowed in the case of an emergency and must be approved via the Event Organisers. There will be no parking adjacent to your catering stand while the event is open to the public and no overnight parking is available. Only one car park pass will be allocated to each Catering Unit. Litter Bond A World Pipe Band Championships Litter Bond is required for all caterers. This will not be cashed and will be returned post event on the understanding that all waste is disposed of in the appropriate place. Please ensure that 200 Litter bond is a separate cheque for it to be returned.

8 Please select any of the options below which are relevant to you. Total Catering Financial Offer to Glasgow Life as detailed above (excluding any infrastructure costs i.e. marquee / power) Total Cost : Infrastructure / Power Cost (Inc. VAT) Total Cost - Payment is to be enclosed with this Application Form. Cheques to be made payable to Glasgow Life. This will returned if you are not successful with your application Data Protection 1. Your name and address may be used by Glasgow Life or its agents for notification of future activities, including Caterer events. If you do not wish your name and address to be held, please tick here 2. A photograph which includes your participation in the event may be used by Glasgow Life or its agents for the purposes of future Marketing. If you do not wish it to be used for this purpose, please tick here Company Name: Contact Name(s): Address : Telephone: Mobile : Website: Please return application forms by the closing date of Fri 27 th May 2016 to: Jamie Houston Glasgow Life Events Team 220 High Street Glasgow G4 0QW If you have any questions relating to this application form please contact Jamie Houston on or jamie.houston@glasgowlife.org.uk