CATERING STEER AUCTION BREAKFAST

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Marybeth Fox
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REQUEST FOR QUOTE: CATERING STEER AUCTION BREAKFAST Quote: #18-194 RFQ Released: January 4, 2018 Deadline for Quotes: January 12, 2018 by 2:00 p.m.

1 REQUEST FOR QUOTE: CATERING STEER AUCTION BREAKFAST Quote: # RFQ Released: January 4, 2018 Deadline for Quotes: January 12, 2018 by 2:00 p.m. The Houston Livestock Show and Rodeo (the HLSR ) was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.6 million spectators in A Section 501(c) (3) charity, this organization has committed approximately $430 million in youth and educational support to Texas students since it began in HLSR is backed by more than 33,000 volunteers serving on over 105 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.

2 Page 2 of 5 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive quotes for catering our Steer Auction Breakfast at the 2018 show. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described in this quote and as directed by HLSR staff. OVERVIEW Date: Saturday, March 17, 2018 Attire: Business Dress/Western Chic Location: NRG Arena, 2nd floor Note: The date, and attire, and location is the SAME for all meal service FIRST SERVICE DETAILS Time: 7:30 a.m. 9:30 a.m. Description: Buffet four (4) serving lines Guests: 150 Menu: prime rib carving locations, eggs, bacon, a potato side, mixed fruit, muffins, poured fresh orange juice for ~75, coffee for ~50, condiments High quality disposables Black table linen and black linen napkins

3 Page 3 of 5 SECOND SERVICE DETAILS Time: 10:00 a.m. 12:00 p.m. Description: Buffet four (4) serving lines Guests: 450 Menu: prime rib carving locations, eggs, bacon, a potato side, mixed fruit, muffins, poured fresh orange juice for ~180, coffee for ~180, condiments High quality disposables Black table linen and black linen napkins THIRD SERVICE DETAILS Time: 10:00 a.m. 12:00 p.m. Description: SEATED MEAL (menu different that services above) Guests: 450 Menu: small (6 oz.) filet, eggs, bacon, a potato side, mixed fruit, muffins, poured fresh orange juice for ~200, coffee for ~350, condiments China, silverware Unique serving pieces Black table linen for buffet tables only Servers to deliver approximately 140 plated meals to VIP tables in front of room Caterer will prepare the plated meals

4 Page 4 of 5 PRICE SHEET ITEMS PRICE PER GUEST FEES TOTAL COST TOTAL COST PER GUEST Volunteer Breakfast 150 $ $ $ $ Buffet Breakfast 450 $ $ $ $ Seated Breakfast 500 $ $ $ $ Equipment $ $ $ $ Labor $ $ $ $ Gratuity $ $ $ $ Other: $ $ $ $ TOTAL (ALL INCLUSIVE): $ OPTION: HLSR SUPPLIES STEAKS: $ Submit No Later Than - January 12, 2018 by 2:00 p.m.

5 Page 5 of 5 SUBMITTAL REQUIREMENTS Please return all pages via hardcopy, fax, or to: Houston Livestock HLSR and Rodeo Attn: Wade Hooker 3 NRG Park Houston, Texas fax hooker@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Signature Title Printed Name Phone Company Name Date

CATERING SCHOLARSHIP DINNER

REQUEST FOR QUOTE: CATERING SCHOLARSHIP DINNER Quote: #17-111 RFQ Released: February 6, 2017 Deadline for Quotes: Monday, February 20, 2017 ORGANIZATIONAL OVERVIEW The Houston Livestock Show and Rodeo