Application Pack. Saturday 18 th and Sunday 19 th August am-5pm. Stallholders, Performers and Presenters

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1 Application Pack Stallholders, Performers and Presenters Saturday 18 th and Sunday 19 th August am-5pm Claremont Showgrounds Robinson Pavilion 1

The Perth Science Festival will transform Claremont Showground s Robinson Pavilion in 2018 into a festival hub, with hands-on science activities, live performers, thriving stalls and more.

2 The Perth Science Festival will transform Claremont Showground s Robinson Pavilion in 2018 into a festival hub, with hands-on science activities, live performers, thriving stalls and more. With our new venue, we are looking for new features and exciting new opportunities. We would love to hear your ideas and what your organisation would like to bring for Don t miss this exciting opportunity to engage with the public, promote your organisation, and immerse yourself in science. BOOKING Stalls and performance time slots are allocated at the discretion of the Perth Science Festival organisers, looking for engaging and interactive activations. All stallholders must be providing some free, interactive activities to receive a space at the event. Apply for a stall or stage slot at: Application Deadline: 27 May 2018 CONTACT Taylor Bartels Phone: (08) taylor.bartels@scitech.org.au A 2017 Perth Science Festival snapshot; 2

3 STALLHOLDERS Standard stalls; Site size Providing; Equipment included; Cost 3x3m Free activities only 1 x 1.8m table 2 chairs 3x3m Free Activities AND 1 x 1.8m table wanting to sell merchandise 2 chairs 6x3m Free Activities only 2 x 1.8m table 4 chairs Free $300 $300 6x3m Free Activities AND wanting to sell merchandise 2 x 1.8m table 4 chairs $600 Above are the standard stall sizes for Perth Science Festival 2018, however with our new venue, we are looking for exciting new activations and are keen to hear all ideas, regardless of space required! If you have an idea, that does not fit these stall spaces, please indicate this in your application and we can work with you on pricing. Perth Science Festival s first priority is engaging and interactive activities, or showpieces for our visitors, and will allocate space dependent on the application and activity quality. POWERED SITES Powered sites are available to most, but not all areas. Please indicate what your power requirements are in your application. STAGE SHOWS AND DEMONSTRATIONS The Perth Science Festival features stages that are active throughout the Festival, for science shows and demonstrations, talks and interactive performances. These shows are intended to be family-friendly and eye-catching, with timeslots available for minute durations. We are also exploring the possibility of higher-level science talks for an older audience. If you are interested in trying your hand at science communication on stage, please indicate so in your application 3

4 PROMOTIONAL OPPORTUNITIES We want to promote your Perth Science Festival presence and National Science Week activities! Please provide some hi-res images, fun facts about your business or area of expertise, or a short promotional blurb so that we can give you some social media love! Please note: we will require a high-quality photograph or graphic Facebook.com/PerthSciFest SPONSOR A GIVEAWAY! We run a number of giveaways throughout the Perth Science Festival and are on the lookout for vouchers, tickets, and merchandise! In return, we can provide promotion of your business, event and/or prize through our social media, e-newsletters, and at the event. Please get in touch if you have something to contribute. Social media snapshot from Perth Science Festival 2017; 4

5 FAQ As a stallholder, do I need to attend both days of the Festival? Yes. Stallholders are required to exhibit across both days of the festival unless otherwise discussed and organised with the Perth Science Festival team. While we will do our best to accommodate everyone, stallholders who can attend both days will take precedence over those who cannot. Can I bump in and bump out at any time? Bump in will be on Friday 17 th of August. Stalls must be set up on Friday and no vehicles may enter on Saturday morning. All stalls must be operational from 10am to 5pm each Festival day. Will my site have power? Not all sites have access to power. Please include your power requirements in your application. Can I choose the location of my stall? No. Stall allocation is dependent on the needs of each stall, and festival design. Please let us know in your application if you have specific location requirements, and we will work on them with you. Will there be parking available? There will be paid parking available at the Claremont Showgrounds. Perth Science Festival takes no responsibility for parking costs or fines. Can I sell merchandise? Yes! Stallholders are welcome to sell merchandise at Perth Science Festival 2018, provided they pay the necessary fee. Please note, this is for merchandise ONLY. Stallholders cannot charge for activities. All stallholders must still offer free, hands-on activities as a part of their stall space. Can I take donations for my organisation? As above. Yes you may have a donation tin for your organisation, but it cannot be in exchange for services. Stallholders cannot charge for activities and must still offer free, hands-on activities as a part of their stall space. 5

6 TERMS AND CONDITIONS Bookings All applications must be received by 27th of May Bookings made after this date will be accepted at the discretion of the Perth Science Festival organisers dependent on remaining space in the centre. Stall services All stalls must offer free activities for festival attendees. Sale of merchandise is permitted as an added extra, but stallholders cannot charge for activities at the event. Hire equipment All hire equipment, including marquees, trestle tables, chairs and tablecloths must be returned in good condition. Damage of the equipment may result in a hire fee. Health and Safety All stallholders and performers must complete and return a Risk Assessment form and Material Safety Data Sheets for all chemicals brought into the centre for Festival use. Stallholders and performers must adhere to these documents. All electrical equipment including extension cords and adapters, must be tested, tagged and in date, by a licenced electrician before being brought into the event area. Failure to do so may result in equipment being banned from use for safety reasons. Vehicle access Details of vehicle access, including bump in and out times, stall and subsequent vehicle location and safety precautions such as hazard lights and speed limit, will be provided closer to the event and must be strictly adhered to. Bump in is currently on Friday 17 th of August. Opening times Stalls must be operational from 10am-5pm both days of the festival. Food and Beverages Stallholders and performers must notify the Perth Science Festival Organisers if they intend to give or sell food and beverage items. Stallholders and performers will be required to submit an application for a Temporary Food Permit through the Town of Claremont. Please note, the Perth Science Festival is smoke and alcohol-free. 6

Stallholder Pack Friday 19 October, 5-10PM.

N I G H T M A R K E T 2 0 1 8 Stallholder Pack Friday 19 October, 5-10PM About us Pasar Malam is coordinated by the International Student Committee of the Curtin Student Guild. We are a not for profit