SPECIFICATION MANUAL

Transcription

1 CONTROL STATES CODE (CSC) SPECIFICATION MANUAL NATIONAL ALCOHOL BEVERAGE CONTROL ASSOCIATION 4401 Ford avenue, suite 700 ALEXANDRIA, VIRGINIA Tel: (703) STATISTICAL/CSC FAX: (703) Revised: January 2013

2 TABLE OF CONTENTS I. INTRODUCTION... ii II. CONTROL STATE USE OF CSC... 1 III. SYSTEM SPECIFICATIONS... 2 IV. CONTROL STATE CODE STRUCTURES Control States Code... 3 Prefix Code... 8 Suffix Code V. ASSIGNMENT PROCEDURES Class and Type Table VI. COSTS VII. CASE CODE LABEL i

3 INTRODUCTION The development of a Control State Coding System was a project under consideration for many years. The coding system was inaugurated by NABCA Chairman, Kenneth F. Wynn ( ) because he felt it time to make a concerted effort to implement a program that would benefit both Control States and Vendors alike. Such benefits would include: centralized and reduced inventories shorter order lead times more efficient, cost effective warehousing more accurate sales and depletion data After much compromise and with the cooperation of the nineteen control jurisdictions, a coding system was designed. The Control State Code (CSC) is a unique six-digit number identifying alcoholic beverage BRANDS and SIZES sold in the Control States. Distilled spirits and fortified wines are assigned a six digit code that will always begin with a zero, while six digit codes for all other wines begin with varying numbers that are determined by type. In addition to the unique six-digit code, each product has a three-digit prefix to identify its class and a two-digit suffix to identify its size. The established structures will be used to code the beverage alcohol products. It is extremely important that you read and fully understand this specification manual. If you have any questions with any of the material covered herein, please contact Gina Rirksuranarong or Derrick Rollerson in the NABCA CSC/Statistical Department at (703) ii

4 CONTROL STATE CODE USE OF CONTROL STATES CODE As of October 2000 STATE USING Alabama... No Idaho... Yes Iowa... Yes Maine... Yes Montgomery County, MD... No Michigan... No Mississippi... Yes Montana... Yes New Hampshire... No North Carolina... No Ohio... No Oregon... No Pennsylvania... No Utah... Yes Vermont... Yes Virginia... Yes Washington... Yes West Virginia... No Wyoming... Yes **Please Note: The states that are not using the Control States Code are currently using their own coding structure and should not require a CSC number. 1

5 SYSTEM SPECIFICATIONS 1. ANY PRODUCT LISTED IN A CONTROL STATE UTILIZING THE CONTROL STATE CODING SYSTEM MUST BE A CONTROL STATE CODE NUMBER (CSC). This number is to be assigned by the NABCA. A block of numbers has been set aside for the Control States use to handle exceptions such as special orders, specialty items and boutique wines. However, we strongly encourage Control States and Suppliers to use the regular coding structure in all circumstances. 2. AGE AND/OR PROOF DIFFERENCES/CHANGES. Products bearing the same name but varying ages and/or proofs will require different codes if the products are distinctly different. The products are considered to be essentially the same with ages of 41 and 42 months. If a product s age and/or proof changes and it is national in scope, a new code number will not be necessary. 3. PACKAGING DIFFERENCES/CHANGES. Products bearing the same name and size yet packaged differently will require different codes, unless the packaging does not add to the price of the product (i.e. Christmas wraps). 4. VENDOR DIFFERENCES/CHANGES. Products bearing the same name but having different vendors will require different codes unless there is a share of product within different markets. They will, under these circumstances, share CSC numbers. If the vendors are parent and subsidiary, new numbers will not be assigned. If a product s vendor changes and it is national in scope, new code numbers will not be required, and will transfer to the new vendor upon notification and authorization from the vendor. 5. NAME DIFFERENCES/CHANGES. Products that are the same but with different names will require different codes. If the product s name changes and is national in scope, a new code number will NOT be required. 6. VINTAGE WINES. A CSC number will be assigned for the product without referencing the vintage. If a Control State or Supplier wishes to obtain separate numbers for different vintage years, NABCA will assign those codes. 7. GTIN CHANGES. A new CSC number will NOT be assigned for products with changing GTIN numbers. However, it is extremely important to notify the NABCA of any changing GTIN numbers so we may update and keep current the CSC database. Note: NABCA should be notified of all changes to existing products carrying a CSC number, although most changes will not dictate a new CSC number. A copy of the product label, OR a copy of Federal label approval is required for all NEW products you apply for. Size extensions of products already listed will not need either. 2

6 CONTROL STATE CODE STRUCTURE Class Number of Codes Assigned Code Numbers Distilled Spirits Ceramics/ Gift Packs 4, ,999 Whiskey 24,000 4,000-27,999 Gin 6,000 28,000-33,999 Vodka 7,750 34,000-41,749 Alcohol ,750-41,999 Rum 5,000 42,000-46,999 Brandy 10,000 47,000-56,999 Cocktails 7,000 57,000-63,999 Cordials 23,000 64,000-86,999 Tequila 3,000 87,000-89,999 Dessert/Fortified Wine 8,000 90,000-97,999 Vermouth 2,000 98,000-99,999 Wine Ceramics/Gift Packs 20, , ,999 Table Wine 480, , ,999 Sparkling Wine 80, , ,999 Fruit Wine 40, , ,999 Coolers 40, , ,999 Wine 40, , ,999 State Use 100, , ,999

7 UNIQUE CODES Class: DISTILLED SPIRITS & FORTIFIED WINE CERAMICS/GIFT PACKS Ceramics/Gift Packs 4, ,999 Class: WHISKEY Imported: Scotch Bottled Foreign 2,500 4,000-6,499 Scotch Bottled U.S. 4,000 6,500-10,499 Canadian Bottled Canada 1,000 10,500-11,499 Canadian Bottled U.S. 4,000 11,500-15,499 Irish/ ,500-15,999 Domestic: Bonded Bourbon ,000-16,499 Straight Bourbon 6,000 16,500-22,499 Blended 4,000 22,500-26,499 Tennessee ,500-26,999 1,000 27,000-27,999 Class: GIN Gin - Imported 1,000 28,000-28,999 Gin - Domestic 4,000 29,000-32,999 Flavored Gin ,000-33,249 Sloe Gin ,250-33,999 Class: VODKA Imported 1,000 34,000-34,999 Domestic: Vodka 80 Proof 4,000 35,000-38,999 Vodka 100 Proof 1,000 39,000-39,999 Vodka Proof 1,250 40,000-41,249 Flavored Vodka ,250-41,749 4

8 UNIQUE CODES, CONT. Class: ALCOHOL Alcohol ,750-41,999 Class: RUM Imported 1,000 42,000-42,999 Domestic: Puerto Rican 1,000 43,000-43,999 Virgin Islands 2,000 44,000-45,999 1,000 46,000-46,999 Class: BRANDY Imported: French Brandy/Cognac 4,000 47,000-50,999 1,000 51,000-51,999 Domestic: Grape 1,500 52,000-53,499 Fruit ,500-53,999 Flavored 3,000 54,000-56,999 Class: COCKTAILS Cocktails 7,000 57,000-63,999 Class: CORDIALS Imported: Specialties/Fruit Liqueurs 4,000 64,000-67,999 Creams/Cremes 1,500 68,000-69,499 Schnapps 1,000 69,500-70,499 1,000 70,500-71,499 Domestic: Specialties/Fruit Liqueurs 6,500 71,500-77,999 Creams/Cremes 2,500 78,000-80,499 Schnapps 4,500 80,500-84,999 2,000 85,000-86,999 5

9 UNIQUE CODES, CONT. Class: TEQUILA White 2,000 87,000-88,999 Gold 1,000 89,000-89,999 Class: DESSERT/FORTIFIED WINE Imported: Port 1,000 90,000-90,999 Sherry 1,000 91,000-91,999 1,000 92,000-92,999 Domestic: Port 1,500 93,000-94,499 Sherry 1,500 94,500-95,999 2,000 96,000-97,999 Class: VERMOUTH Imported: Dry ,000-98,499 Sweet ,500-98,999 Domestic: Dry ,000-99,499 Sweet ,500-99,999 Class: WINE CERAMICS/GIFT PACKS Ceramics/Gift Packs 20, , ,999 6

10 UNIQUE CODES, CONT. Class: TABLE WINE Imported: French 80, , ,999 German 40, , ,999 Italian 60, , ,999 40, , ,999 Domestic: Red 100, , ,999 White 100, , ,999 Pink/Rose 50, , ,999 10, , ,999 Class: SPARKLING WINE Imported 40, , ,999 Domestic 40, , ,999 Class: FRUIT WINE Imported 20, , ,999 Domestic 20, , ,999 Class: COOLERS Imported 20, , ,999 Domestic 20, , ,999 Class: OTHER WINE Imported 20, , ,999 Domestic 20, , ,999 Class: STATE USE State Use 100, , ,999 7

11 PREFIX STRUCTURE IMPORTED DISTILLED SPIRIT CERAMICS/GIFT PACKS DOMESTIC Ceramics Ceramics Multi Packs Multi Packs Glass Packs Glass Packs Packs Packs IMPORTED WINE CERAMICS/GIFT PACKS DOMESTIC Ceramics Ceramics Multi Packs Multi Packs Glass Packs Glass Packs Packs Packs IMPORTED WHISKEY DOMESTIC Scotch Single Malt Bonded Bourbon Scotch Bottled Foreign Straight Bourbon Scotch Bottled U.S Blended Bourbon Scotch Low Proof Blended Canadian Bottled Foreign Canadian Bottled U.S Kentucky Canadian Low Proof Tennessee Irish Bottled Foreign Irish Bottled U.S Bonded Rye Straight Rye Bottled Foreign Bottled U.S Corn Light Blended Light 199-8

12 PREFIX STRUCTURE, CONT. IMPORTED GIN DOMESTIC Gin Imported Gin Domestic Gin Imported, Under 80 Proof Gin Domestic, Under 80 Proof Gin Imported, Flavored Gin Domestic, Flavored Sloe Gin IMPORTED VODKA DOMESTIC Vodka, 100 Proof or more Vodka, 100 Proof or more Vodka, Proof Vodka, Proof Vodka, Under 80 Proof Vodka, Under 80 Proof Vodka, Flavored Vodka, Flavored ALCOHOL IMPORTED DOMESTIC IMPORTED RUM DOMESTIC Light Light Dark Dark Light, Under 80 Proof Light, Under 80 Proof Dark, Under 80 Proof Dark, Under 80 Proof Flavored Flavored IMPORTED BRANDY DOMESTIC Armagnac Grape Cognac French Fruit Imported Flavored Fruit Flavored COCKTAILS IMPORTED DOMESTIC 9

13 PREFIX STRUCTURE, CONT. CORDIALS, IMPORTED AND DOMESTIC Cordials/Specialties (Base Flavors) Fruit Liqueurs Whiskey Orange Gin Triple Sec Vodka Cherry Rum Pear Brandy Berries Herbs Licorice Nut Schnapps Cream Coffee Peppermint Chocolate Fruit Cacao Menthe TEQUILA White Gold DESSERT/FORTIFIED WINE IMPORTED DOMESTIC Madeira Madeira Marsala Marsala Muscatel Port Port Red Port Tawny Port White Sake Sake Sherry Sherry Sherry, Cream Sherry, Dry/Cocktail Tokay

14 PREFIX STRUCTURE, CONT. IMPORTED VERMOUTH/APERITIF DOMESTIC Aperitif Aperitif Vermouth, Dry Vermouth, Dry Vermouth, Sweet Vermouth, Sweet WHITE TABLE WINE FRENCH OTHER IMPORTED Alsace Australia Bordeaux Austria Sauternes Central/South America Burgundy Greece Loire Spain Rhone s GERMAN USA - Generic Mosel Chablis Rhine Concord Liebfraumilch Rhine Sauterne ITALIAN USA - Varietal Bianco Chardonnay/Pinot Blanc Frascati Chenin Blanc/White Pinot Orvieto French Colombard Pinot Grigio Gewurztraminer/Traminer Soave Johannisberg Riesling/ White Riesling Sauvignon Blanc/Fume Blanc Semillon

15 PREFIX STRUCTURE, CONT. PINK TABLE WINE FRENCH USA - Generic Pink Chablis GERMAN Rose ITALIAN USA - Varietal OTHER IMPORTED Cabernet Australia Gamay Austria Grenache Central/South America White Zinfandel Greece Spain RED TABLE WINE FRENCH OTHER IMPORTED Alsace Australia Bordeaux Austria Burgundy Central/South America Loire Greece Rhone Spain GERMAN USA -Generic Burgundy ITALIAN Chianti Barbera Concord Bardolino Barolo Chianti USA - Varietal Lambrusco Barbera Valpolicella Cabernet Sauvignon Gamay/Napa Gamay Gamay Beaujolais Merlot Petite Sirah Pinot Noir Zinfandel

16 PREFIX STRUCTURE, CONT. SPARKLING WINES FRENCH USA Champagne Champagne Pink Champagne Spumante GERMAN ITALIAN Spumante OTHER IMPORTED FLAVORED TABLE WINES IMPORTED DOMESTIC Fruit Flavored Fruit Flavored Apple Apple Blackberry Blackberry Cherry Cherry Currant Currant Elderberry Elderberry Loganberry Loganberry Plum Plum Raspberry Raspberry Strawberry Strawberry Fruit Fruit Flavored Flavored MISCELLANEOUS TABLE WINES IMPORTED DOMESTIC Coolers Coolers Sangria Sangria

17 SIZE SUFFIX CODE BOTTLE SIZE ACTUAL OUNCES CODE 50 ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml ml Liters continued Page 15 14

18 BOTTLE SIZE ACTUAL OUNCES CODE 1 Liter Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters Liters (¼ Keg) Liters Liters (½ Keg) Liters

19 ASSIGNMENT PROCEDURES OBTAINING A CONTROL STATE CODE (CSC) A Control State Code (CSC) application form must be filled out and mailed or faxed to NABCA before any code requests will be processed (NABCA will supply the application forms). It is extremely important that the application forms are completely filled out and that the class and type table supplied herein (pages 17-22) is used correctly. Once received, NABCA will assign the code number(s) and send a copy of the form back to the respective vendors. HANDLING CHANGES AND/OR DELETIONS It is crucial that all vendors inform the NABCA of ALL changes (corrections/deletions) to products currently assigned a code number to avoid any confusion. This includes any changes to UPC numbers, pack sizes, etc. NABCA has a 5-year time frame for discontinued codes to be deleted from our system and available for use again. For example, codes that have been discontinued (per supplier s authorization) on a specific date will remain in NABCA S database no less than 5 years** from the date items were discontinued. This will allow ample time for all existing inventory carrying those codes to be depleted from the warehouses. Those numbers, once deleted, may be reassigned to other products. NON-MEMBERS If Control State Code applications are faxed to NABCA, the company credit card number or copy of your company check must be faxed along with the application. See page 23 for costs of codes. **Note: Certain circumstances will allow NABCA to delete and reassign a number prior to the five-year date providing the number has already been discontinued by supplier. 16

20 CLASS AND TYPE TABLE (To be used in filling out application form(s)) CLASS Distilled Spirit Ceramics/ Gift Packs Wine Ceramics/Gift Packs Whiskey Gin Vodka Rum TYPE Ceramics Multi Packs Glass Packs Ceramics Multi Packs Glass Packs Blended Bourbon, Blended Bourbon, Bonded Bourbon, Straight Canadian, Bottled Foreign Canadian, Bottled U.S. Corn Irish, Bottled Foreign Irish, Bottled U.S. Kentucky Light Light, Blended Rye, Bonded Rye, Straight Scotch, Single Malt Scotch, Bottled Foreign Scotch, Bottled U.S. Tennessee Domestic Imported Bottled Foreign Imported Bottled U.S. Straight Flavored Straight Flavored Dark Light 17

21 CLASS TYPE BrandyFrench, Armagnac Cocktails CLASS AND TYPE TABLE, CONT. French, Cognac French, Fruit Grape Cordials/Specialties Flavored Brandy Flavored Gin Flavored Vodka Fruit Liqueurs Schnapps Sloe Gin Apricot Banana Blackberry Cherry Orange Peach Pear Raspberry Strawberry Triple Sec Peppermint Fruit Specialties Brandy (Base Flavors) Cacao Chocolate Coffee Cream Gin Herbs Licorice Menthe Nut Rum Vodka Whiskey 18

22 CLASS TYPE Tequila White Gold Alcohol CLASS AND TYPE TABLE, CONT. Dessert/Fortified Wines Aperitif/Vermouth Madeira Marsala Muscatel Port Red Port Tawny Port White Sake Sherry Sherry, Cream Sherry, Cocktail/Dry Tokay Aperitif Vermouth, Dry Vermouth, Sweet White Table Wine French Alsace Bordeaux Sauternes Burgundy Loire Rhone German Italian Mosel Rhine Liebfraumilch Bianco Frascati Orvieto Pinot Grigio Soave 19

23 CLASS AND TYPE TABLE, CONT. CLASS TYPE Pink Table Wine Imported USA Generic USA Varietal French German Italian Imported USA Generic USA Varietal 20 Australia Austria Central/South America Greece Spain Chablis Concord Rhine Sauterne Chardonnay/Pinot Blanc Chenin Blanc/White Pinot French Colombard Gewurztraminer/Traminer Johannisberg Riesling White Riesling Sauvignon Blanc/Fume Blanc Semillon Australia Austria Central/South America Greece Spain Pink Chablis Rose Cabernet Gamay Grenache White Zinfandel

24 CLASS AND TYPE TABLE, CONT. CLASS TYPE Red Table Wine French Alsace Bordeaux Burgundy Loire Rhone German Italian Imported USA Generic USA Varietal Barbera Bardolino Barolo Chianti Lambrusco Valpolicella Australia Austria Central/S. America Greece Spain Burgundy Chianti Concord Barbera Cabernet Sauvignon Gamay/Napa Gamay Gamay Beaujolais Merlot Petite Sirah Pinot Noir Zinfandel 21

25 CLASS AND TYPE TABLE, CONT. CLASS TYPE Sparkling Wine French Champagne German Italian Spumante Imported USA Champagne Pink Champagne Spumante Flavored Wine Fruit Apple Blackberry Cherry Currant Elderberry Loganberry Plum Raspberry Strawberry Flavored Miscellaneous Wines Coolers Sangria 22

26 COSTS THE COST OF A CONTROL STATE CODE In order to defray expenses incurred by the NABCA in implementing, assigning and maintaining the Control State Coding system, it is necessary to charge for each assigned code. For non members, the charge for each new code is $ Non members must include a check with application(s) prior to codes being processed and released. For members of NABCA, the charge is covered by annual dues. PLEASE NOTE: It is strongly recommended that suppliers periodically review their list of codes registered with NABCA for the purpose of corrections to existing codes, or to discontinue codes not being produced, or listed, any longer. To receive a current listing of Control State Codes, please contact Gina Rirksuranarong or Derrick Rollerson at (703)

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28 CASE CODE LABEL INSTRUCTIONS 1. PRODUCT DESCRIPTION: The size must be included. 2. CONTROL STATE CODE NUMBER: 320 represents the three-digit prefix to further identify class and type is the unique six-digit CSC number (Note: All leading zeros should be omitted). 75 represents the two-digit suffix identifying the size. The Control State Code number should be 7/8 to 1 high. The prefix and suffix number should be ¼ to ½ high. 3. OTHER STATE CODE NUMBERS: Pennsylvania and North Carolina Code numbers should be 7/8 to 1 high. All other State Code numbers should be 1/2 high. 4. GTIN SYMBOLOGY: 5. LOCATION: The GTIN Bottle Symbology should be located in the lower left-hand corner of the case code label. The label should be located on an end panel. Please note: For information regarding the Shipping Container Code (SCC), please contact GS1 US at: GS1 US 7887 Washington Village Dr. Suite 300 Dayton, Ohio Ph: (937) Fax: (937) info@gs1us.org PDF to Word 25