SCHOOL BOARD OF BREVARD COUNTY OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940-6601 BID #09-002/BP CAFETERIA MILK OFFICE OF FOOD AND NUTRITION SERVICES VENDORS RECOMMENDED FOR AWARD: Vendor Name Estimated Amount Awarded Item Nos. Vendor # V0000202451 $1,787,876.50 Items 1-4 TOTAL $1,787,876.50 SOLICITATION SUMMARY Date Solicited: May 9, 2008 Number of Items: 4 Date Opened: June 6, 2008 No. Firms Solicited: 4 Present to Board: July 15, 2008 No. Firms Bidding: 2 CONTRACT TERM: One year from award date with an option to renew for two (2) additional one (1) year periods RECOMMENDATION: It is the recommendation of Mr. Kevin Thornton, Director, Office of Food and Nutrition Services, and Staff to award to the lowest conforming bidder as highlighted in the tabulation for an amount of $1,787.876.50. Request authority for the Office of Purchasing Services to renew the contract annually for two additional one year periods. Contract renewal shall be contingent upon Food Services request for continuance of services and annual contract review. ACTION BY BOARD: Approved Recommendation(s) Above & Awarded Meeting Date: Other Lynda Jones, Director, Office of Purchasing and Warehouse Services Failure to file a protest within the time prescribed in s. 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
RECOMMENDATIONS NOTE: Award pricing determined by accepting pricing with the cooler option on items 1-4 only. NOTE: Items 5-21 may be purchased on an as needed/individual basis from the vendor awarded items 1-4.
SCHOOL BOARD OF BREVARD COUNTY OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940-6601 June 7, 2008 TO: FROM: RE: BIDDERS ON MILK Becky Prosser - Buyer Bid #09-002/BP - Milk Office of Food and Nutrition Services TABULATION Listed below for your information is a Tabulation of bids received on the above captioned matter. This is a Tabulation only, and Award of orders will be made at a later date. Description of Item W/Coolers 1. MILK, LOW FAT, WHITE 8 Fluid Ounces/50 Case or 25,000 cases or more $15.81 $12.70 $395,325.00 $317,500.00 $0.2559 $0.2540 70/Case 50/Case 2. MILK, LOW FAT, CHOCOLATE 8 Fluid Ounces /50 Case or 88,000 cases or more $18.137 $12.60 $1,140,040.00 $1,108,800.00 $0.2591 $0.2520 70/Case 50/Case 3. MILK, LOW FAT, STRAWBERRY 8 Fluid Ounces/50 Case or 28,000 cases or more $19.432 $12.90 $388,640.00 $361,200.00 $0.2776 $0.2580 70/Case 50/Case 4. MILK, SKIM 8 Fluid Ounces/50 Case or 30 cases or more $17.88 $12.55 $383.14 $376.00 $0.255 $0.2510 70/Case 50/Case TOTAL COST (Items 1-4) $1,924,388.10 $1,787,876.50
Tabulation - Page 4 Description of Item W/Cooler SECTION 2 - OPTIONAL ITEMS 5-21, MAY BE PURCHASED ON AN INDIVIDUAL BASIS 5. MILK, LOW FAT, WHITE 8 Fluid Ounces, Clear Plastic Bottle, 40/case 5,000 cases or more NO BID $13.64 $68,200.00 $0.341 40/Case 6. MILK, LOW FAT, CHOCOLATE 8 Fluid Ounces, Plastic Bottle, 40/case 5,000 cases or more $14.68 $13.20 $73,400.00 $66,000.00 $0.367 $0.2640 40/Case 50/Case 7. MILK, LOWFAT, STRAWBERRY 8 Fluid Ounces, Plastic Bottle, 40/Case $13.83 $13.925 $69,150.00 $69,625.00 $0.3458 $0.2785 40/Case 50/Case 8. MILK, LOWFAT VANILLA 8 Fluid Ounces, Plastic Bottle, 40/Case NO BID $14.125 $70,625.00 $0.2825 $50/Case 9. MILK, LOWFAT WHITE NO BID $14.76 $73,800.00 $0.7380
Tabulation - Page 5 Description of Item With Cooler 10. MILK, LOWFAT CHOCOLATE 11. MILK, LOWFAT STRAWBERRY 12. MILK, LOWFAT VANILLA 13. MILK, CHOCOLATE, FAT FREE W/REDUCED SUGAR NO BID $14.76 $73,800.00 $0.7380 14. MILK, STRAWBERRY, FAT FREE W/REDUCED SUGAR NO BID $14.76 $73,800.00 $0.7380 15. MILK, CHOCOLATE, FAT FREE W/REDUCED SUGAR NO BID $14.76 $73,800.00 $0.7380
Tabulation - Page 6 Description of Item With Cooler 16 MILK, STRAWBERRY, FAT FREE W/REDUCED SUGAR 17 MILK, VANILLA, FAT FREE W/REDUCED SUGAR 18. MILK, WHITE 2% REDUCED FAT $14.00 $14.76 $56,000.00 $73,800.00 $0.70 $0.7380 19 MILK, CHOCOLATE 1% $14.00 $14.76 $56,000.00 $73,800.00 $0.70 $0.7380 20 BUTTERMILK ½ Gallon, Plastic Bottle, 9/Case 500 Cases or more W/Cooler $19.44 $20.43 $9,720.00 $10,215.00 $2.16 $2.27 9/Case 9/Case 21 MILK LIMITED EDITION FLAVORED LOWFAT MILK.5-1.0% FAT Not to exceed 150 calories and 26 grams of sugar 8 oz. cartons 50/Case W/Cooler $20.209 $14.25 $72,175.00 $71,250.00 $0.2887 $0.2850 70/Case 50/Case Total Items 5-21 $424,645.00 $730,515.00
Tabulation - Page 7 Description of Item W/Out Coolers 1. MILK, LOW FAT, WHITE 8 Fluid Ounces/50 Case or 25,000 cases or more $17.90 $12.25 $319,687.50 $306,250.00 $0.2558 $0.2450 70/Case 50/Case 2. MILK, LOW FAT, CHOCOLATE 8 Fluid Ounces /50 Case or 88,000 cases or more $17.44 $12.15 $1,096,260.00 $1,069,200.00 $0.2492 $0.2430 70/Case 50/Case 3. MILK, LOW FAT, STRAWBERRY 8 Fluid Ounces/50 Case or 28,000 cases or more $18.74 $12.45 $374,710.00 $348,600.00 $0.2677 $0.2490 70/Case 50/Case 4. MILK, SKIM 8 Fluid Ounces/50 Case or 30 cases or more $17.19 $12.10 $368.33 $363.00 $0.2456 $0.2420 70/Case 50/Case TOTAL COST (Items 1-4) $1,791,025.83 $1,724.413.00
Tabulation - Page 8 Description of Item W/Out Cooler SECTION 2 - OPTIONAL ITEMS 5-21, MAY BE PURCHASED ON AN INDIVIDUAL BASIS 5. MILK, LOW FAT, WHITE 8 Fluid Ounces, Clear Plastic Bottle, 40/case 5,000 cases or more NO BID $13.24 $66,200.00 $0.3312 40/Case 6. MILK, LOW FAT, CHOCOLATE 8 Fluid Ounces, Plastic Bottle, 40/case 5,000 cases or more $13.44 $12.75 $67,200.00 $63,750.00 $0.3359 $0.2550 40/Case 50/Case 7. MILK, LOWFAT, STRAWBERRY 8 Fluid Ounces, Plastic Bottle, 40/Case $14.28 $13.475 $71,400.00 $67,375.00 $0.3371 $0.2695 40/Case 50/Case 8. MILK, LOWFAT VANILLA 8 Fluid Ounces, Plastic Bottle, 40/Case $13.44 $13.675 $67,200.00 $68,375.00 $0.3359 $0.2735 40/Case 50/Case 9. MILK, LOWFAT WHITE NO BID $14.40 $72,000.00 $0.7200
Tabulation - Page 9 Description of Item W/Out Cooler 10. MILK, LOWFAT CHOCOLATE 11. MILK, LOWFAT STRAWBERRY 12. MILK, LOWFAT VANILLA 13. MILK, CHOCOLATE, FAT FREE W/REDUCED SUGAR NO BID $14.40 $72,000.00 $0.72 14. MILK, STRAWBERRY, FAT FREE W/REDUCED SUGAR NO BID $14.40 $72,000.00 $0.72 15. MILK, CHOCOLATE, FAT FREE W/REDUCED SUGAR NO BID $14.40 $72,000.00 $0.72
Tabulation - Page 10 Description of Item W/O Cooler 16 MILK, STRAWBERRY, FAT FREE W/REDUCED SUGAR 17 MILK, VANILLA, FAT FREE W/REDUCED SUGAR 18. MILK, WHITE 2% REDUCED FAT W/O Cooler $14.00 $14.40 $56,000.00 $72,000.00 $0.70 $0.72 19 MILK, CHOCOLATE 1% W/O Cooler $14.00 $14.40 $56,000.00 $72,000.00 $0.70 $0.72 20 BUTTERMILK ½ Gallon, Plastic Bottle, 9/Case 500 Cases or more $19.44 $19.80 $9,720.00 $9,900.00 $2.16 $2.20 9/Case 9/Case 21 MILK LIMITED EDITION FLAVORED LOWFAT MILK.5-1.0% FAT Not to exceed 150 calories and 26 grams of sugar 8 oz. cartons 50/Case W/O Cooler $20.14 $13.80 $71,925.00 $69,000.00 $0.2877 $0.2760 70/Case 50/Case Total Items 5-21 $465,645.00 $710,400.00
BIDDER'S NOTES Bid #09-002/BP - Milk Office of Food and Nutrition Services 2209 N. 40 th Street Tampa, FL 33605 Phone # 813.248.3151 Fax# 813.248.6254 Rep: Dan Page dpage@sunnyfloridadairy.com Vendor #V000020251, LLC 402 S. Kentucky Avenue, Suite 500 Lakeland, FL 33801 Phone # 321.863.1112 Toll Free # 800.795.4649 - Customer Service Fax # 863.686.7792 Toll Free Fax # 888.644.6113 Rep.: Joe Sheahan Phone: 320.863.1112 Time Required for Delivery Normal Delivery 24 Hours Specials 4 Hours Two Days Contract Term 1 Year from Date of Award For 2008/09 School Year. Options to renew per contract specifications.
SUNNY FLORIDA DAIRY - Description of Items: Item # Description Brand Manufacturer 1. Milk Low Fat White Gustafson s M & B Products 2. Milk Low Fat Chocolate Gustafson s M & B Products 3. Milk - Low Fat Strawberry Gustafson s M & B Products 4. Milk, Skim Gustafson s M & B Products 5. Milk Low Fat White T.G. Lee T.G. Lee 6. Milk Low Fat Chocolate T.G Lee T.G. Lee 7. Milk Low Fat Strawberry T.G Lee T.G. Lee 8. Milk Low Fat Vanilla T.G. Lee T.G. Lee 18. Milk 2% T.G. Lee T.G. Lee 19. Milk Chocolate 1% T.G. Lee T.G. Lee 20. Buttermilk 1/2 Gallon T.G. Lee T.G. Lee 21. Milk Limited Edition Flavors Cool Cow M & B Products 8 Oz. Using Fluctuating Price Condition B The with cooler price comes with a 1 year agreement and 2 rollover years ownership that will automatically change from to Brevard County Schools. Less than 3 service years and the boxes can be sold to Brevard County on a prorated basis or remain with ************************************************************************************************************** ************************************************************************************************************** **** VELDA FARMS Descriptions of items Exceptions to Specifications Item 2 & 3 - Contain no high fructose corn syrup; sweetened with 100% sucrose. All milk products that have been bid contain no more than 150 calories per 8 oz. serving, and no more than 26 grams of sugar per 8 oz. Item # Description Brand Manufacturer 6. Milk, Fat Free Chocolate Healthy Cow Paper Carton 7. Milk, Fat Free Strawberry Healthy Cow Paper Carton 8. Milk, Fat Free Vanilla Healthy Cow Paper Carton 9. Milk, 1% Low Fat White Body Boost 16 oz. With added probiotic cultures to aid digestion and immunity 13. Milk, Chocolate, Whole Milk 14. Milk, Strawberry, Low Fat 15. Milk, White, Whole Milk 16 oz. 19. Milk, Chocolate Fat Free Healthy Cow Imoonity Brand With added probiotic cultures to aid digestion and immunity Section 2 bid only if awarded Section 1 Using Fluctuating Price Condition B