Plant Biology Europe EPSO/FESPB 2016 Congress June 26-30, 2016 www.europlantbiology2016.org Exhibition Guide
Contacts EPSO/FESPB 2016 Plant Biology Europe Congress Organizer Guarant International spol. s r.o. Na Pankráci 17 140 21 Prague 4 Czech Republic Contact person: Ms. Simona Malinská E-mail: malinska@guarant.cz Phone: + 420 725 778 126 Exhibition Management EXPOSALE CZ Školská 3 250 92 Šestajovice Czech Republic Contact person: Ms. Linda Škarková E-mail: linda.skarkova@exposale.cz Phone: + 420 777 725 129 Official Spedition BECKSPEDITION - Ing. Pavel Beck Chrastavská 113/4 190 00 Prague 9 Czech Republic Attn.: Monika Veselá, Pavel Beck E-mail: monik.vesela@seznam.cz E-mail: beck.pavel@volny.cz Phone: +420 724 328 380, +420 602 311 950 Congress Venue Clarion Congress Hotel Prague Freyova 33 190 00 Prague 9 Vysočany Contact person: Ms. Daniela Kratochvílová E-mail: daniela.kratochvilova@clarion-hotels.cz Exhibition opening hours Sunday, June 26 18:00 20:00 Monday, June 27 09:00 17:00 Tuesday, June 28 09:00 17:00 Wednesday, June 29 09:00 17:00 Thursday, June 30 09:00 13:30 We kindly ask you to follow the exhibition opening times and to make sure that your booth is staffed at all times.
Important Dates Service Deadline Should be sent to Stand construction April 20, 2016 EXPOSALE Stand Equipment April 20, 2016 EXPOSALE Electricity April 20, 2016 EXPOSALE Water and drain April 20, 2016 EXPOSALE Carpet April 20, 2016 EXPOSALE Cleaning April 20, 2016 EXPOSALE AV Equipment April 20, 2016 EXPOSALE Decorative plants & flowers April 20, 2016 EXPOSALE Skirted tables & chairs only June 10, 2016 GUARANT International Catering June 10, 2016 GUARANT International Exhibitor Badges (person and/or company name to be shown on badge) June 10, 2016 GUARANT International Shipping & Storage June 13, 2016 BECK Spedition Set-Up & Dismantling The exhibition area will be available for set up between 08:00 and 16:00 on Sunday, June 26. All materials should be removed from the exhibition floor on Thursday, June 30 between 14:00 and 18:00. The organiser will not be responsible for any item or material that has not been removed once the event is finished. How to get to the Clarion Congress Centre: By car - coming from Brno and Vienna via D1 motorway Follow the D1 highway towards the city centre, turn right to Karlin, Vysocany and follow approximately 5 km. Then turn right on to Ceskomoravska street going towards the O2 arena. Follow the street for 1km, then turn left to Freyova street. After approximately 600m the Clarion Congress Hotel Prague ****will be on your left hand side. By car - coming from the North (E55) Continue along the E55 when entering Prague, turn right at the cross roads with Kolbenova street and head towards the city centre. After approximately 1km you can see our hotel in front of you. GPS position data 50 6'35.075"N, 14 30'4.176"E The loading area is located on right side between the main entrance and underground car park. Elevator dimensions 535 cm x 260 cm x 224 cm (l x w x h)
Exhibition plan The congress organizers have planned the exhibition floor plan in order to maximise the exhibitor s exposure to the delegates. To support this, coffee-breaks and lunches will be served mainly in the exhibition area.
Lifting, Shipping & Storage Beck Spedition shipping instructions, price lists, order form and other useful information are available at the congress website www.europlantbiology2016.org, section Sponsorship. SHIPPING TO THE CONGRESS VENUE (out of set-up hours) It is highly recommended to discuss this in advance with the responsible person (see below). IMPORTANT NOTICE: shipping to the congress venue is possible from EU countries only. Shippings from NON-EU countries must be sent only via Beck Spedition (contact them first for instructions). Shipping address: Clarion Congress Hotel Prague (Congress Venue) Freyova 945/33 190 00 Prague 9, Czech Republic Contact person: Ms. Daniela Kratochvílová (event coordinator) E-mail:daniela.kratochvilova@clarion-hotels.cz Mobile phone: +420 725 748 043 PLEASE NOTE that materials can be sent directly to the Congress Venue, but SHOULD NOT arrive there before June 24, 2016. Please be sure to mark the boxes clearly: Name of the event 'For PBE 2016 exhibition' Name of your organisation Booth number Contact telephone number / email All exhibits and materials should be properly insured for transportation and for the congress. Please note that PBE 2016 is not taking responsibility for the transported materials. Exhibition space information The exhibition space fee includes: 1 table and 2 chairs (if required) exhibitor badge(s) as per contract/rules power supply needs to be ordered in advance (Order Form is available at the Congress website www.europlantbiology2016.org, section Sponsorship) Exhibitors are responsible for costs related to set up of the space as well as transportation and storage of materials. Stands & equipment If you have any requirements for stand construction and/or equipment like shelves, display stands, AV equipment etc. and services like flowers, hostesses or other staff, water & drainage and cleaning please contact our partner exhibition management company
EXPOSALE using forms available at the Congress website www.europlantbiology2016.org, section Sponsorship. Contact details EXPOSALE CZ Contact person: Ms. Linda Škarková E-mail: linda.skarkova@exposale.cz Phone: + 420 777 725 129 Late/On Site Orders Orders made after the deadline cannot be guaranteed. Late orders received after deadline or during the set-up period will be fulfilled in accordance with time and capacity and will be subjected to the following surcharges +25% if orders are received after April 20 +50% if orders are received on site If you need just tables (skirted if required) and chairs please advise by June 10. Please contact Simona Malinska, malinska@guarant.cz. Company profile All exhibitors are offered to present their companies in the Final Programme. The company description needs to sent to e-mail malinska@guarant.cz by April 30, 2016 and should not be longer than 100 words. Exhibitor badges The exhibitor badges show either both the individual and company names or the company name only. Bearers are entitled to access the exhibit hall but not the congress sessions. Coffee breaks are included as well as the ticket for public transportation. The extra exhibitor badge costs 150 (including 21% VAT). Parking Hotel provides parking on minus 3 rd floor. First 3 hours free of charge, each next hour at rate 50 CZK per hour/car (payment in parking machines in garage). Or we can offer the special rate 400 CZK per day/car (payment/validation of the ticket for departure will be made at reception desk at hotel. Special price is valid for parking on minus -3 rd floor) The guests must keep the parking ticket which will receive when entering the garage (the same ticket will be used when leaving the garage). Catering Beverage pricelist Prices are stated per 1 package (bottle, portion etc.) including 21% VAT. For orders please contact Ms. Simona Malinská, e-mail: malinska@guarant.cz. Important notice: without a written consent of the Carion Hotel Prague it is forbidden to serve food and/or beverages not provided by the hotel in the exhibition and conference area. Conditions under which an exception is possible
have to be discussed with accountable hotel staff. Contact person: Ms. Daniela Horčicová, e-mail: Daniela.Horcicova@clarion-hotels.cz, phone: + 420 211 131 151. Coffee Tea Hot Chocolate Water sparkling / still 0,33 l (Rajec) Soft drink 0,33 l (Coca - Cola, Fanta, Sprite) 0,25 l (Tonic) Juice 0,2 l Beer Pilsner Urquell 0,33 l (bottled) 80 CZK Beer Pilsner Urquell 0,3 l (draught) Non alcoholic beer Birrel 0,33 l (bottled) Sparkling wine Bohemia Brut, Rosé, Demi sec, Chardonnay, Bland de Noirs, Non 120 CZK alcoholic 0,15 l Sparkling wine Bohemia Brut, Rosé, Demi sec, Chardonnay, Bland de Noirs, Non 550 CZK alcoholic 0,75 l Sparkling wine Bohemia Prestige Brut, Rosé Brut 0,15 l 185 CZK Sparkling wine Bohemia Prestige Brut, Rosé Brut 0,75 l 895 CZK Prosecco Mionetto, Italy 0,15 l / by glass 150 CZK Prosecco Mionetto, Italy 0,75 l 730 CZK Champagne Alfred Gratien Brut, Rosé Brut, Epernay, France, 0,75 l 1490 CZK CZ House wine Lahofer Veltlínské červené 0,2 l 135 CZK CZ House wine Lahofer Veltlínské červené 0,75 l 495 CZK CZ House wine Lahofer Svatovavřinecké rosé 0,2 l 135 CZK CZ House wine Lahofer Svatovavřinecké rosé 0,75 l 495 CZK CZ House wine Lahofer Svatovavřinecké 0,2 l 135 CZK CZ House wine Lahofer - Svatovavřinecké 0,75 l 495 CZK CZ Wine Rulandské šedé, late harvest, Mikulov Sommelier club, cz 0,75 l 580 CZK CZ Wne Rýnský Ryzlin, late harvest, Mikulov Sommelier club, cz 0,75 l 580 CZK CZ Wine Rulandské Modré, late harvest, Mikulov Sommelier club, cz 0,75 l 580 CZK CZ Wine Cabernet Sauvignon,late harvest, Mikulov Sommelier club, cz 0,75 l 580 CZK Wne Trebi, Trebbiano d Abruzzo, Talamonti, Abruzzo, Italy 0,75 l 6 Wine Chardonnay 120 viňa Santa Rita, Chile 0,75 l 610 CZK Wine Sauvignon de la Chevaliere, Domaine Laroche, France 0,75l 650 CZK Wine Rosé d Anjou aop, Domaine guy Sager, France 0,75 l 650 CZK Wine Syran de la Chevaliere, Domaine Laroche, France 0,75 l 690 CZK Wine Chianti colli Sonesi docg, Titolato Strozzi, Toscana, Italy 0,75 l 690 CZK Wine Carmenere, 120 viňa Santa Pita, Chile 0,75 l 610 CZK
Selection of Additional Refreshments Coffee / Milk Tea Selection of Black and Fruit Teas Water Rajec 0,33 l /sparkling, still/ Soft drink - Cola, Fanta, Sprite (0,33l), Tonic (0,25l) Juice 0,2 l Fresh Juice Fruit / Orange, Grapefruit, Apple, Pineapple / 0,2 l Fresh Juice Vegetable / Carrot, Red Beet, Cucumber / 0,2 l Mini Pastry / Croissant, Danish Pastry / 2 pcs Mini Sandwich, Stuffed Tramezzini, Wrap / 2 pcs Stuffed Croissant / Tomato with Mozzarella, Ham, Ham & Cheese / Stuffed Baguette / Ham, Cheese, Salami / Stuffed Bagel / Salmon, Ham, Salami / Sandwich / Ham, Cheese, Salmon, Salami, Grilled Vegetable / Overbaked Panini / Vegetable, Tomato with Mozzarella, Cheese, Ham&Cheese Selection of seasonal Fruit (300 g / person) 130 CZK 130 CZK 80 CZK 80 CZK 120 CZK 8 / 8