FUNCTION PACKAGE Welcome to The Sun Hotel; we strive to exceed our guest s expectations by providing amazing Food & Beverage coupled with fantastic customer service in a safe and friendly environment. Upon booking your event our team will manage every detail meticulously and assist in the planning process. It is our desire to provide you with an event that runs seamlessly, ensuring you remain within budget while maintaining the integrity of your vision. As your function concludes we encourage you and your guests to explore and enjoy all the Sun hotel has to offer, from our family Bistro to our award winning Sports Bar, Pub TAB and Gaming Lounge. THE FUNCTION ROOM Hire of our private function room includes the following; Tables and chairs Set to your requirements Full bar facility Private toilet amenities Free Wi-Fi Buffet Meal: Seated Meal: Cocktail Setup: Conferencing: Maximum capacity 60 people Maximum capacity 80 people Maximum capacity 100 people Capacity range 50 100 people Our private function room has a room hire fee of $150.00 payable upon confirmation of your booking. THE LOUNGE Hire of our semi private lounge area includes the following; Tables and chairs Set to your requirements Free Wi-Fi Seated Meal: Cocktail Setup: Maximum capacity 30 people Maximum capacity 40 people Our lounge area requires a deposit fee of $100.00 payable upon confirmation of your booking. CONFERENCING PACKAGE ALSO AVAILABLE UPON REQUEST
Platter Menu (Serve approx. 8 10 people as light snacks) ANTIPASTO PLATTER $80 Selection of cold deli meats & salami, assorted cheeses, mixed olives, marinated vegetables, crackers and chefs choice of dip. VEGETARIAN PLATTER $60 Selection of pastry and fried classics served with dipping sauce. Mini Sliders $60 Pulled pork & coleslaw, beef and onion relish, south west chicken. Classic Fried Platter $60 Selection of 5 deep fried classics served with dipping sauce. Classic Pastry Platter $60 Gourmet party pies, mini sausage rolls and assorted mini quiches. Assorted Sandwich Platter $60 Chef s selection of freshly made sandwiches with an assortment of fillings. Dessert Platter $60 Selection of mini cakes and slices. Please Note: All prices are subject to change without notice, menu items are subject to availability.
HIGH TEA HEN S PARTIES / BRIDAL SHOWERS / BABY SHOWERS / LADIES DAY OUT Includes: Bottomless tea and coffee station with an assortment of flavours Gourmet finger sandwiches Bite size cakes, slices & lamingtons Mini Pavlovas topped with cream and fresh strawberries Bites size lamingtons Mini Cookie Cups Chef s selection of hot savoury pinwheels Homemade sausage rolls Minimum people - 20 Maximum people - 80 $ 30 Per Person
Buffet Menu Minimum 30 people Maximum 60 people Buffet options include Roasted potato & pumpkin, steamed vegetables, dinner rolls and tea & coffee Roast Options: Beef with Gravy Lamb with Mint Jelly Pork with Apple Sauce Baked Ham with Honey Mustard Pasta Selection with Fettucine: Napoli Spinach & Pesto Mushroom & Bacon Carbonara Creamy Chicken & Pesto Hot Dishes with Jasmine Rice: Beef Madras Curry Beef Stroganoff Sweet & Sour Fish Baked Mackerel in a lemon caper butter Honey Sesame Chicken Green Thai Chicken & Vegetable Curry Salad Selection: Garden Salad Potato Salad Greek Salad Dessert Options: Apple Crumble served with warm Custard Pavlova topped with fresh fruit & cream Banana and Walnut Loaf Option 1 $34 per person Includes your choice of 1 of each selection Option 2 $44 per person Includes your choice of, 2 Roast Options, 1 Pasta Selection, 2 Hot Dishes, 2 Salad Selections and 2 Dessert Options
Alternate Drop Options Minimum 20 people Option 1 $35 per person Includes your selection of 2 choices from mains & dessert Option 2 $45 per person Maximum 80 people Option 2 $45 per person Includes your selection of 2 choices from entrees, mains & dessert Entrée Options Pumpkin Soup Lemon Pepper Squid Coconut Crumbed Prawns Asian style Pork Belly Bites served on a bed of Jasmine Rice Mains Atlantic Salmon Crispy skin Tasmanian Atlantic Salmon served with Lemon Caper Butter Sauce, Sweet Potato Mash and Asparagus Spears Beef Cheeks Slow cooked Beef Cheeks topped with a Red Wine Jus on a bed of Garlic Mashed Potato and served with Seasonal Vegetables Crumbed Lamb Cutlets Crumbed Lamb Cutlets served on Sweet Potato Mash with Seasonal Vegetables and Red Wine Jus. Chicken Breast Poached Chicken Breast filled with Sundried Tomatoes, Feta and Spinach served with Sweet Potato Mash, Steamed Vegetables and a Creamy Mustard Sauce. Individual Vegetarian Options available upon request only. Gnocchi (V) Traditional Potato Gnocchi served in a Creamy Spinach and Pesto Sauce Roasted Vegetable and Haloumi Salad (LG,V) A chilled medley of Capsicum, Eggplant, Red Onion, Spinach, Sweet Potato and Zucchini, with Grilled Haloumi and a Basil Pesto Desserts Individual Chocolate Mousse Chef choice of Cheese Cake Slice with cream Individual mini Pavlova topped with fresh fruit & cream
DÉCOR The Sun Hotel has a variety of services to decorate and cater to your function. White linen table cloths Colour co-ordinated Napkins (limit of 2 colours) Balloon Bundles of 4 Tea and Coffee Station Microphone White Board Lectern 60inch Smart TV + HDMI Cable $10 each $25 for every 50 people $7.50 per bundle $50 for every 40 people Complimentary Complimentary Complimentary Complimentary The Sun Hotel in within walking distance to many of the major motels located on Bowen Road; therefore all out of town guests can find adequate accommodation minutes from your event. Listed below are a few motels and their contact details we recommend. The Raintree Motel ph: (07) 4775 3066 The Monte Carlo Motor Inn ph: (07) 4725 2555 The Colonial Rose Motel ph: (07) 4725 1422
TERMS & CONDITIONS Tentative Bookings The Sun Hotel will hold a tentative booking for a maximum of ten (10) days. The confirmation of your booking will be processed once a signed booking form (including credit card details) and a deposit have been received by the hotel. Deposits and Room Hire A standard fee applies to hire the private function room of $150 and a $100 deposit fee to hire the lounge area. A deposit of the room hire fee is required to secure your booking. Failure to pay this deposit can result in another function being secured on your preferred date. Confirmation of Numbers & Menus Confirmed final numbers and menus for all functions are required seven (7) days prior to your function. This number will be regarded as final numbers for catering purposes and you will be charged accordingly. There are no refunds or waived fees for any guest not present on the day. The addition of extra guests after this date will need to be paid for before the function and will incur a late fee. Addition of extra guests after the confirmation date may not be able to be catered for. Final Payment Full payment of account is required seven (7) days prior to your function. Additional liquor accounts (Bar Tabs) are to be settled in full upon completion of your function. Payment can be made by cash, credit card (Amex & Diners cards accepted), direct deposit and Company cheque (only by prior authorisation). Personal cheques will not be accepted. 18th & 21st Birthday Functions All 18th and 21st Birthday functions must have a crowd controller at the host s expense of $200. This guard will be booked through the hotel using our existing security provider. Responsible Service of Alcohol The Sun Hotel Management and staff, including contracted crowd controllers, support and enforce the responsible service of alcohol. The Sun Hotel and staff abide by all relevant legislation relating to the service and supply of alcohol and this is reinforced and practiced in daily operations. All management and staff of The Sun Hotel are trained in the responsible service and supply of alcohol. Minors All minors must be under the direct supervision of a suitable guardian at all times. In accordance with Queensland Liquor Licensing Laws, minors will not be served alcohol under any circumstances and any guest found to have supplied a minor with alcohol will be asked to leave without exception. All minors must vacate the lounge area no later than 10pm if any decorations in the function room. Decorations will not be stored on premise at any time.
TERMS & CONDITIONS Damages Any damages which occur to the premise during your function, either accidental or incidental must be paid for. Credit Card details must be supplied for all functions to cover the cost of any damages incurred by the party. The use of decorative sprinkles (confetti/ scatters) will incur a $100 carpet cleaning fee. Entertainment The provision of entertainment is subject to acceptance and confirmation by The Sun Hotel. The Sun Hotel reserves the right to control sound levels at all times. Decorations Decorations may be provided by the host or by the Hotel at the Host s expense. All decorations may only be used if approved by The Sun Hotel. The Sun Hotel reserves the right to supervise the addition of any decorations in the function room. Decorations will not be stored on premise at any time. The use of decorative sprinkles (confetti/ scatters) is not allowed and any customer who chooses to use these will incur a $100 carpet cleaning fee. Cancellation Notification of cancellation must be in writing 30 days prior to the date of the proposed function to receive a refund of any prior monies paid. Notice of 30 days or more prior to the function, deposit will be refunded in full. All other cancellations will forfeit the full amount of the room hire/ deposit. Public Holiday Surcharge A surcharge of 15% is applicable on all public holidays. Christmas Bookings During the months of November and December all bookings to be held on a Friday or Saturday will require a confirmation deposit of $500. Due to the high demand for function facilities throughout these months this deposit is non-refundable. Please note: All prices are subject to change without notice, menu items are subject to availability.
ENQUIRY FORM Name: Phone Number: Email Address: Event Date: Number of guests: Time: Occasion: Area to hire: Private Function Room - $150.00 Lounge Area - $100.00 Event Type: Lunch Dinner Birthday Celebration Special Occasion: Catering Required: AV Equipment / Special Requests: I,, have read and agreed to the Terms & Conditions for booking functions at The Sun Hotel. Signature: Date: