Dear Prspective Client Thank yu fr yur interest shwn in Laurent, Lurensfrd Wine Estate. We are pleased t infrm yu abut ur venue and the services we have t ffer in rder t plan and perfect yur functin. We lk frward t hsting yu and yur guests, and ding ur utmst t ensure yu an extrardinary day. Situated in beautiful Smerset West, Lurensfrd s 2011 renvated venue, Laurent, basts ne f the mst celebrated views in the Cape, where the exquisite vineyards and muntains frm a picture perfect backdrp. Our Functins Manager will assist in rganizing all aspects f yur functin and will be n hand t ensure that yur day is stress-free. Our cnfidence in ur wrk and emplyees, tgether with ur breathtaking venue, will ensure the realisatin f an unfrgettable experience exceeding yur highest expectatins. The venue space f Laurent basts a picturesque view while enjying the festivities, seating up t 250 guests (including a small dance flr). And shuld yur number exceed 250, the utside veranda may be utilised t accmmdate the additinal numbers, t a maximum f 350, as the frameless sliding glass drs are able t pen cmpletely and ensure and uninterrupted space. Laurent is the perfect setting fr any special ccasin and the perfect lcatin fr endless phtgraphic pprtunities n the 4, 000 hectare Estate. N matter hw intimate r extravagant the affair, Lurensfrd will sure t be able t accmmdate yur every need and desire. Lurensfrd Wine Estate is a secure Estate with ample parking and 24 hur manned and raming security. Our visin At Laurent, Lurensfrd Wine Estate, we will assist yu t design and rganise a functin f any style r type yu desire - frm special birthdays, t anniversaries, year-end functins and weddings, we shall fashin an inimitable and matchless ccasin, tailr-made t yur dreams. The upscale event space is intimate and welcming, well-designed and splendrus, and tgether with a gd glass f the supreme Lurensfrd wines and impeccable cuisine, will make an event with unmatched stylishness.
Crdinatin and the accmpanying rle Crrespndence between us will allw us t assess yur individual needs and preferences. We will be at yur beck and call and allw yu t have a custm, stress-free experience with us n bard. We highly recmmend that ur clients d make use f a crdinatin service. It is nt a prerequisite t make use f ur in-huse crdinatin service, as yu are mre than welcme t make use f a service f yur chsing. Please nte that shuld yu nt make use f ur crdinatin service, we d require that an individual take charge f yur functin/event and act as a single pint f cntact n the day. Shuld yu cnfirm yur functin/event at Laurent, Lurensfrd Wine Estate, yu are entiteld t an hur lng free cnsultatin with ur crdinatin team. During this cnsultatin they will advise yu n different service prfessinals and brainstrm fr yur ccasin. Herewith, a brief verview f the crdinatin service we ffer: Full Crdinatin This is a very persnal service that caters t each individual clients spesificatins and requirements. Our crdinatin package is charged at R20, 000.00 excluding VAT and will ensure that all the 3rd parties are managed effectively and lgistics f the event are taken care f. Our crdinatin service includes the verseeing f the fllwing: Liaising with all the parties cncerned, i.e. suppliers and service prviders. Create Final Prgramme. Overseeing full Venue set-up and break-dwn. On-the-day crdinatin. Cnsultatin and assistance with: flwers and décr entertainment and music prfessinal staff and bar specialists phtgraphers and/r vide cverage arma- and beauty therapists transprt renwned n-site chefs and caterers Referrals t high prfile, prfessinal, yet reasnably priced service prviders. Menu cmpilatin and the selectin f suitable wines. If required, a feedback meeting after yur functin in rder t wrap up the event. On yur functin day a Manager will be present t versee and crdinate the executin f all arrangements t ensure that the event is an enjyable experience fr yu and yur guests. Please nte: On-the-day crdinatin service available by request nly; availabilty pending.
Venue spaces and management The Functin Fee payable by the Hst t Lurensfrd fr the hsting f the Functin at Laurent shall be the fllwing: September t May June t August Weekend & Public Hlidays Weekend & Public Hlidays Fridays & Saturdays R39, 500.00 Fridays & Saturdays R29, 500.00 Mid-Week Mid-Week Mndays t Thursdays R32, 500.00 Mndays t Thursdays R24, 500.00 Please nte we d nt hst any Sunday functins regardless f their nature. Additinal venue ptins Pl Field Viewing Deck r Avenue R5, 000.00 LF Harvest Market R15, 000.00 t R20, 000.00 Fee based n requirements Infrmatin available n request R50, 000.00 Includes 1 day setup and breakdwn Excludes Laurent R80, 000.00 Pl field/ Marquee area Wine Cellar Please nte all pricing excludes VAT. Venue hire includes the fllwing: CEREMONY AND/OR PRE-DRINKS Varius utdr areas verlking numerus vineyards and muntains. (Nte: Ptential additinal cst as per the abve.) Surrunding vineyards, histrical buildings and exquisite muntain backdrp fr phtgraphic pprtunities. The use f the lawn in frnt f the venue space and reserved utside areas (weather permitting). In the case f inclement weather, the back up area is the glass-rfed veranda. RECEPTION Exclusive use f venue hall and reserved utside areas. Basic set up f tables and chairs fr receptin nly. Outside veranda area Can be fully enclsed due t glass rf and blinds. Cnnectin pints fr Beduin tents. Can als be used as seating area. Tw tier audi system and services. Disabled access.
Cutlery: Starter Fish Main Dessert Sup 250 Starter Knives & Frks 250 Fish Knives & Frks 250 Main Knives & Frks 250 Dessert Frks & Spns 250 Sup Spns Crckery: Side Starter Main Sup/Pasta/Dessert 250 19 cm Side Plates 250 23 cm Starter Plates 250 31 cm Main Plates 250 30 cm Sup/ Pasta/ Dessert Bwls Furniture: 10 Fixed Crystal Chandeliers 250 White Tiffany Chairs Fr inside use nly. 20 2.4m x 1.2m x 0.7m basic rectangular tables (linen required) Lunge furniture seating 28 Bar: Bar facility Managed by Shake and Serve Fully Lisenced. N glassware included as n bar rental is levied. Staff 1 Manager fr duratin f the event. 2 General staff members fr basic table set up. 1 Parking marshal n guest arrival. Patrlled security during yur event. The venue fee excludes the fllwing: Nn-specified areas. Cutlery and crckery exceeding 250. Outdr ceremny areas (ptinal). Generatr (available n request). Air-cnditining. Event Crdinatin (ptinal). All linen & décr. All bar- & table glassware. Bar service, waitrns and fd. Chairs fr utside use (example wedding ceremny). Chapel
General Infrmatin Catering Stir fd (www.stirfd.c.za) have the exclusive catering rights fr yur functin at Laurent. In the event f any special dietary requirements due t religius beliefs, the Executive Chef will gladly suggest an alternative catering cmpany. Ksher & Halaal catering will be utsurced t a preferred supplier and there will be an additinal hiring fee f R5, 000.00 excl. VAT fr use f the kitchen facilities. Bar Service & Staffing Bar service and waitrns will be managed by Shake & Serve (www.shakeandserve.c.za) which have the exclusive bar and staffing rights fr yur functin at Laurent. They ffer a cmprehensive service, which is sure t meet all yur staffing, waitrn and beverage expectatins. This service will nt be utsurced t the client, caterer r any ther party invlved. Laurent is fully licensed. We highly recmmend the use f prfessinal waiters. Varius bar ptins are available and is t be cnfirmed prir t the functin/event. Lurensfrd Wine It is a prerequisite t serve Lurensfrd Wine Estate wines at yur functin/event. Lurensfrd ffers three award winning ranges: The River Garden-, Estate- and Winemaker s Selectin ranges (cmprehensive list is available n request). This wide variety is certain t suit any pallet and budget. Please nte that shuld yu want t make use f any ther sparkling wine, Méthde Cap Classique (MCC) r French champagne ther than Lurensfrd s MCC, a crkage fee f R40.00 per bttle will be applicable regardless. This is als applicable t Ksher sparkling wine, (MCC) r champagne. Wine rders need t be placed with the Shake & Serve Manager and paid in full tw weeks prir the functin/event. The Client shall nt be allwed t bring their wn drinks (albeit wine, liqur, spirits and/r sft drinks) t the Venue. The exceptin wuld be fr religius- r dietary requirements. Site inspectins & viewings Please nte that site inspectins and viewings are strictly by appintment nly. Our ffice hurs are Mnday t Friday frm 09:00 t 16:30 and n Saturdays frm 09:00 t 12:00 as nt t disrupt any functins/events that might take place n the specific day. Shuld yu want Stir fd and/r Shake & Serve t als attend, please advise s accrdingly. Please nte fd & wine tastings and flwer & décr mck-ups can be dne n-site subject t availability f the venue and scheduled accrdingly in writing with Laurent Management. After hurs Shuld yu wish t extend the duratin f yur evening functin/event t 01:00, an additinal fee f R1, 500.00 excluding VAT will be charged t yur accunt. Please nte: this charge will be applicable t all functin/event guests and service prviders up until they have left the Estate.
Sund Music & Entertainment Laurent prvides a full tw tier, state f the art, imprted sund system at n extra expense. This must be utilised by all functins and is mandatry; withut exceptin. Please nte the belw: Outside sund is nt included. Bands require their wn mnitrs. Micrphne included. DJ nly requires wires/ cables frm his/ her mixer. Regarding sund restrictins; Lurensfrd Wine Estate reserves the right t regulate the vlume f all music during the curse f the functin/event. All utside amplified music shall be stpped prmptly at 20:00, with the sliding glass drs being clsed at 22:00. Only backgrund music will be allwed n the Estate after 00:00 up until 01:00 inside the venue. This will strictly be enfrced. N speakers are allwed utside n the veranda during the evening except fr during pre-drinks. Venue Setup If arranged and cnfirmed by Laurent, setup fr a functin/event may cmmence n the day prir f a functin/event shuld a functin/event nt take place. All arrangements must be cnfirmed in writing with Laurent Management in advance. Laurent will gladly assist with the basic layut and setup f tables and chairs frm a functin/event layut (shuld Laurent s stck be used), prviding that such a plan is sent t Management at least tw days prir t the event. Additinal setup staff will be made available n request and charged accrdingly. Venue Bking & Charges A 50% depsit f the ttal venue hire and any additinal service fees is required t secure an event and/r functin date alng with a signed cpy f Laurent s Terms & Cnditins and prf f payment. Laurent des nt accept cheques, hwever des accept credit cards. A qutatin fr a prvisinal bking is valid fr furteen (14) days. A refundable depsit f R5, 000.00 including VAT is required fr any shrtages, damages r breakages t any prperty f Laurent, the balance f which will be repaid within a week after the functin/event. The client will be held respnsible fr any and all shrtages, damages r breakages that might ccur. Smking In accrdance with Suth African legislatin, smking is nly allwed in pen areas. Strictly n smking (pipes, cigars, and cigarettes) will be allwed inside the Venue. Best wishes Laurent, Lurensfrd Wine Estate Management Team ***
Leisure activities Glf Excursin Enjy a laidback day n the Gary Player-designed 18-hle glf curse and a lunchen at the impressive clubhuse at neighburing Erinvale Glf Estate. Accmmdatin and Spa treatments The Erinvale Estate Spa ffers guests a uniquely hlistic treatment f mind, bdy and spirit t rejuvenate senses. The htel suit rms are set amidst tranquil gardens and cbbled walkways which are exquisitely furnished and fully equipped with all necessary cmmdities fr the guests enjyment. Wine tasting and/r chclate pairing with accmpanying cellar tur Tantalise yur taste buds with the sensry adventure f sampling current vintages frm Lurensfrd Wine Estate, partnered with a lvely cheese platter r fr the sweet tth, indulge in a chclate tasting with hand-made Chclates by Tmes and a little sht glasses filled with hney liqueur. APlace - The latest in bespke hme decrating, A Place ffers a fresh new lk at interir decrating. Their stunning brand new shw rm is situated n the Estate. The perfect meeting place fr urban chic creative minds. Art Studi - The art gallery that has art wrk frm Frans Grenewald famus fr his Flambé artwrk in Suth Africa as well as his Amsterdam range Vespaghetti that can be fund in his art studi. The Cffee Rasting C. - Visit the rastery t watch cffee being rasted while receiving advice frm the cffee rasters and jin fr a free tasting f the cffees cming fresh ut f the raster. Becme part f an ever-grwing family f cffee lvers with a selectin f 20 cffees frm rigins all ver the wrld. Cking Demnstratin Fr the ultimate team-building activity and learning hw t prepare delicius cuisines, try a cking demnstratin fr yur team in the newly built industrial kitchen at Laurent and hsted by Stir fd. Picnic Sak up sme African sun and treat yurself t ur magnificent surrunding views with a leisurely picnic prepared freshly by ur n-site chefs n ur Estates varius lawns and/r gardens. Vineyard/ Orchard turs By bking in advance, yur team can enjy the beautiful sights f the Helderberg Muntains while learning abut the different grape varieties and methds when prducing wine. Take a strll thrugh the luscius rchards f plums and ther fruits available n the Estate. Millhuse Kitchen Our restaurant run by chef Björn Dingemans is a gastric extravaganza s cme and indulge yurself. The Restaurant ffers scrumptius breakfasts, light lunches as well as a delectable dinner menu. Trut fishing The Lurensfrd Fly-fishing Club ffers a brad spectrum f fishing frm a 25ha dam, 6km river fishing and stcked spring water pls. A perfect recreatinal pprtunity fr male grups t build better bnds. An experience nt t be missed. Hiking trails Whether yu want t take in the scenery f spectacular views f the sea and muntains r relish taking n a challenge. Lurensfrd has exceptinal trails up the muntains crssing the Lurens river and ver rcky muntain parts. ***
Hw t get t Laurent, Lurensfrd Wine Estate Directins frm Cape Twn t Lurensfrd Wine Estate: (apprx. 45km) Frm Cape Twn Internatinal Airprt take the N2 t Smerset West. Take the Bradway turn-ff, Exit N. 43 twards Smerset West and Stellenbsch At the traffic lights, at the Lrd Charles Htel, turn right int Smerset West Main Rad. Cntinue straight thrugh three sets f traffic lights. At the furth set f traffic lights take a left turn int Lurensfrd Rad (Land and Zeezicht). Fllw Lurensfrd Rad fr apprximately 4km past Erinvale Glf Estate Htel & Spa n yur left hand side. Just past the Erinvale Glf Estate turn left and fllw the rad t ur main gate. Directins frm Stellenbsch t Lurensfrd Wine Estate: Frm Stellenbsch take the R44. At the traffic lights, at the Lrd Charles Htel, turn left int Smerset West Main Rad. Cntinue straight thrugh three sets f traffic lights. At the furth set f traffic lights take a left turn int Lurensfrd Rad (Land and Zeezicht). Fllw Lurensfrd Rad fr apprximately 4km past Erinvale Glf Estate Htel & Spa n yur left hand side. Just past the Erinvale Glf Estate turn left and fllw the rad t ur main gate. ALTERNATIVE ROUTE: Frm the R44, take the Old Stellenbsch Rad turn ff, turn left int Irene Rad and left int Lurensfrd Rad.