Students Cooperative Mess Management Committee (SCMMC), IISER Bhopal Office of Dean, Students Affairs Room No-101, Hostel-1 Indian Institute of Science Education & Research Bhopal Indore By-pass Road Bhauri, District: Bhopal 462066, Madhya Pradesh India Phone: 0755-669-2412 Email- office_sa@iiserb.ac.in Expression of Interest (EOI) Document for Catering Services for Dining Hall-2, IISER Bhopal About SCMM Committee: SCMM Committee is elected by hostel residents of IISER Bhopal that manages and monitors the running of the hostel mess and canteen, on behalf of the residents. It consists of students representatives and it works under the supervision of the Mess The SCMM Committee is in the process of selecting a catering contractor for Dining Hall-2 Mess at IISER Bhopal, Bhauri campus. The facility consists of a kitchen and a dining hall. The caterer who is awarded the contract is also expected to run the cafeteria cum canteen under the mess premises, The terms and conditions are listed below: 1) The bids should be sent to the committee in two separate sealed envelopes labeled Technical Bid and Financial Bid respectively. The two envelopes should be put inside a bigger envelope labeled EXPRESSION OF INTEREST. The Technical Bid will contain your application along with all the documents in the prescribed format listed below. The Financial Bid will contain only the Rate Quotation. Bids that fail to satisfy the prescribed formatting will be rejected. The Financial Bid will only be considered for those contractors who are shortlisted after the Technical Bid. The committee reserves the right to negotiate the rates and other relevant details. The contract will be given on the basis of rates, reputation, and experience. The final decision lies with the committee and it owes no explanation/clarification to anyone. 2) The bids should reach the committee through post or in person on or before 16 th M a r c h 2015 5 pm. Technical bids will be opened on 19 th March 2015, 12 pm. The list of caterers selected on the basis of their technical bids will be published next day on the website (students.iiserb.ac.in) and those caterers will be called for opening of financial bids on 23 rd March, 2015. 3) The caterer must possess at least 5 years of experience serving as a mess contractor in reputed national/private institutes like NIT, IIT, IISER etc. 4) The rates are to be quoted on a monthly basis (same rate every month irrespective of number of days in a month). The caterer has to factor in all costs including any taxes while mentioning the rates.
5) The Contract Agreement would be for a period of SIX MONTHS and may be renewed subject to satisfactory performance. 6) The mess timings, menu and price would be decided by the Mess Committee. 7) The approximate strength of mess members is expected to be 400-500 for regular session and around 50-100 during vacations. 8) Minor maintenance jobs such as replacement of light bulbs, tube lights etc. are the responsibility of the catering contractor 9) Kitchen equipment, dining hall furniture, service counters, cooking utensils, crockery, cutlery etc. will be provided by IISER / Hostel. The proper upkeep and maintenance of all kitchen equipment, furniture, any other items provided by IISER Bhopal will be the sole responsibility of the contractor. 10) Cleaning of the mess and canteen premises is the responsibility of the Contractor. 11) Procurement of gas and other consumables is the responsibility of the contractor. 12) The contractor has to pay electricity charges, rental charges, license fees and water charges for the usage of the facilities provided. 13) It is the responsibility of the contractor to engage the services of sufficient number of staff to ensure the smooth functioning of the Mess. The Contractor should also provide his staff with uniforms, identity cards, aprons, gloves etc. 14) a) The SCMM committee, hostel caretakers and the Institute Health Center reserve the right to visit the mess premises at any time to inspect the maintenance of hygiene, and the quality of food items served in mess, without prior notice. b) The contractor shall attend all meetings of the mess committee, failing which a penalty will be imposed. 15) Security of licensed premises, equipment, fittings and fixtures, furniture etc. is the responsibility of the catering contractor. 16) The SCMM Committee reserves the right to levy a penalty on the contractor if he/she fails to satisfy any of the provisions mentioned in the contract.
Students Cooperative Mess Management Committee, IISER Bhopal Application form for Catering Services Sl.No. Description Information 1a Name of the Caterer Complete Address Phone No. E-mail ID 1b Contact Person / Representative of firm Name Designation Phone Mobile Phone: 2a License No: Registration No: PAN: TAN: ESI: EPF : (Enclose copies of above) 2b Proof for payment of income tax and service tax (last three years)(copy of income tax and service tax payments to be enclosed) 3 No. of Food Courts/dining facilities run in Higher education Institutions (Enclosed list of work handled up to 2014 and ongoing work separately with all the relevant documents)(list to be included with name of the institution, duration, number of students catered, type of service provided) 4 No. of Food Courts/dining facilities run in non-academic establishments (Enclosed list of work handled up to 2012 and ongoing work separately with all the relevant documents) (List to be enclosed) 5 Whether Quality Certification obtained for any of the Food courts/ Dining facilities/catering services provided (If Yes, copy to be enclosed) 6 Bidders Solveny (Capital Employed) Rs. (in lakhs) (Solvency certificate) 7 Turnover per annum Rs. (in Lakshs) Authenticated copy of audited Statement of Accounts for the last three years should be enclosed (Incase the work was executed for private firm / persons, TDS certificate should be submitted) 8 No. of Employees: Regular Temporary
9 Litigations, if any, connected with Catering Work 10 Any other information, caterer wishes to provide in support of their credentials Yes/ No (if yes, details to be furnished ) Details, if any, to be furnished Date: Signature with Seal Note: i) Authenticated certificates, testimonials &proof of experience to be produced in support of Sl. nos. 2, 3,4 & 5
Brands of consumables permissible in Dining Hall-2 premises Item Brand Salt Tata, Annapurna, Nature fresh Spices M.D.H. Masala, Satyam, Badshah, Everest Chicken Venky's Chicken, Godrej Real good Ketchup Maggi, Kissan, Heinz Oil (Sunflower) Sundrop, Godrej, Saffola, Fortune, Ruchi Pickle Mother's or Pravin or Priya or Bedekar or Nilon s Atta Aashirvad, Pillsbury, Annapurna Rice Dubraj, India Gate, or equivalent Flavoured fruit drinks Rasna Papad Butter Bread Jam Ghee Cow Milk Paneer Tea Coffee Lijjat Amul, Brittania, mother dairy Modern, Kwality, Kissan, Top n Town Kisan or Maggi Amul, Mother Dairy, Britannia, Gits, Everyday, Sanchi Sanchi, Amul, Mother Dairy (Without Water) (gold quality) Amul Brook bond, Lipton, Tata Nescafe
The contractor may use any other brands only if permitted by the Mess Committee, in writing. Note: This Document is not the Final contract but only contains the details relevant to expression of interest. The final contract will be an extension of this contract and will contain all details of the caterer s service. While applying for the contract, the caterer agrees to accept all the terms of this document if included the final contract. Current Mess Menu of Dining Hall-2 Day Break fast Lunch Dinner Monday Tea / Coffee And Aloo Paratha Aloo Kerla Fry, Masoor Dal, With Tomato+Onion Curry Or Bread Butter Jam And Plain Achaar, Papad, Curd, Tuesday Wednesday Thursday Friday Saturday Sunday Tea / Coffee And Masala Puri With Aloo Curry Or Bread Butter Jam And Tea / Coffee And Vada Sambar With Coconut Chutney Or Bread Butter Jam And Tea / Coffee And Idli Sambar With Coconut Or Bread Butter Jam And Milk+Cornflacks/ Bournvita/ Tea / Coffee And Poha With Jalebi Or Bread Butter Jam And Milk+ Cornflacks/Bournvita/Horli cks Tea / Coffee And Plain Paratha With Aloo Matoor Or Bread Butter Jam And Tea / Coffee And Dosa Sambar With Coconut Or Bread Butter Jam And Mix Veg, Chana Dal, Plain Rice, Roti, Curd, Aloo Mutter, Rajma, Plain Achaar, Fryms, Curd, Soyabin Aloo, Moong Dal, Plain Rice, Roti, Curd, Brinjal+Alo Fry, Dal Makhani, Plain Rice, Roti, Salad, Achaar, Papad, Curd, Kundru, Masoor Dal, Plain Achaar, Curd, Veg Biriyani, Bondi Raita, Chole Masala, Puri, Salad, Achaar, Fryms, BREAKFAST: SPROUTS WILL BE SERVED. EVERY DAY: BOILED SABJI (10 PLATES) Bhindi Onion Fry, Moong Dal, Zeera Achaar, Sahi Paneer, Toor Dal, Plain Achaar, Gulab Jam, Aloo Fry, Masoor Dal, Plain Achaar, Veg Kopta, Toor Dal, Plain Achaar, Semiya Kheer, Paneer Vurji, Uradha Dal, Plain Rice, Roti, Lauki Chana Dal, Moong Dal, Plain Rice, Roti, Palval Aloo Curry, Chan-Uradh Dal, Plain Rice, Roti, Ice-Cream NON-VEG MENU ( EXTRA) FISH-CURRY :: 2 pieces Rs 50/- (Monday ) CHICKEN-CURRY :: 150 gms Rs 45/- (Wednesday ) EGG-CURRY :: 2 pieces Rs 25/- (Friday ) EGG-OMLET (2 EGGS ) :: Rs 20/- AND EGG-OMLET (1 EGG ) :: Rs 10/- EGG-VURJI (2 EGGS ) :: Rs 20/- AND EGG-VURJI (1 EGG ) :: Rs 10/-
Note: Menu will be vary based on season NON VEG DAILY- Omlette, Bhurji (1 egg Rs 10, 2eggs Rs 20) EXTRA Milk (200ml) Rs 10 MONDAY Fish curry (150 gm) Rs 50 WEDNESDAY Chicken curry (150 gm) Rs 45 FRIDAY Egg curry( 2 eggs) Rs 25