The Otago Golf Club Events & Functions Information Phone: (03) 467-2096, Fax (03) 467-2096 Website: Email: www.otagogolfclub.co.nz jane@otagogolfclub.co.nz 125 Balmacewen Road, PO Box 12005, Dunedin
INFORMATION ABOUT FUNCTIONS AT THE OTAGO GOLF CLUB Thank you for your interest in The Otago Golf Club as the proposed venue for your next conference, function or meeting. Whether it is a small conference, meeting or your wedding reception, we can tailor your special event with expertise and skill. We have compiled detailed information to assist you in choosing the best option to suit your function requirements. Included is information on our conference and event facilities with menus selections and beverages prices, all menus are samples only and can be tailored to suit your budget and/or dietary requirements. All prices are quoted as current at the time of preparation of this booklet and are inclusive of GST. The relevant information concerning functions at the Otago Golf Club is as follows- Functions Area Your function will be in a self-contained area with your own bar facilities catering for 15 to 160 people. With panoramic views over Balmacewen golf course. The clubhouse allows easy access for any of your guests with disabilities including any who may be wheelchair bound. We have parking for up to 120 vehicles. Conference and Room Hire Facilities - We provide convenient, competitively-priced facilities for conferences, meetings, interviews, product displays and promotions. Audiovisual equipment is available for hire. Bar Requirements As we are a licensed club, all alcohol must either be purchased at the Club or if you wish to bring your own wine, a $7.00 per bottle corkage will apply. Any special requirements for table wine can be met, but is required to be advised two weeks prior to the function. The requirement for other refreshments or any conditions/limits for a dry till should also be made known two weeks prior. Band or Music We have excellent dance facilities and your plans for a band in this area will be welcomed. We require the band set-up occurs prior to 11am or between 2pm-3pm to avoid congestion problems with our member golfers. Deposit A deposit is required once your function is confirmed. This is to secure your date and please note this is non-refundable. I trust that this information is of assistance and welcome your further enquiry and inspections of our facilities please contact me. Yours sincerely Jane Kubala
Room Hire Costs Week Day Rate (during opening hours 9.30am - 4.30pm) Full Day $350.00 Half Day $180.00 Weekend Rate (during opening hours 9.30am - 4.30pm) Full Day $250.00 Half Day $140.00 Extended time outside opening times $55.00 per hour Full Venue Includes all areas Fewer than 50 people $550.00 Over 50 people $700.00 (After hours only 6:00pm 1:00am) Wedding Ceremony only by arrangement. Indoor/outdoor option as contingency plan for weather Venue hire for 3hrs (includes set up time) Catering and beverage options available during Wedding Ceremony All functions and conferences include complimentary drinking water, use of the PA system with microphone (Main Lounge only), lectern and whiteboards. By arrangement Wi-Fi, Data Projector, Television, DVD, Photocopying and Facsimile facilities are available. At an additional cost we can provide the following: Main Lounge PA system for I-pod hook-up $50.00 Data Projector & Screen $70.00 Wireless internet access $50.00 Television & DVD player $30.00 Television for PC hook-up $30.00 The Glen Room PA system for I-pod hook-up $50.00 Data Projector & Screen $70.00
Breakfast Continental $11.00 per person - Cereals, fruit, yoghurt, toast, spreads, freshly brewed coffee, a selection of teas and orange juice Continental Plus $14.00 per person - Cereals, fruit, yoghurt, toast, spreads, croissants, danishes freshly brewed coffee, a selection of teas and orange juice Cooked - $16.00 per person Bacon, breakfast sausages, tomatoes, eggs, hash brown, toast, spread, freshly brewed coffee, a selection of teas and orange juice Full Breakfast $18.50 per person all selections from continental and cooked Coffee Break On Arrival $3.00 per person - Freshly brewed coffee and a selection of teas $4.00 per person - Freshly brewed coffee, a selection of teas and orange juice Morning or Afternoon Tea Options $7.50 per person - Freshly brewed coffee, a selection of teas, orange juice and biscuits $9.50 per person - Freshly brewed coffee, a selection of teas, orange juice and select two items $12.50 per person - Freshly brewed coffee, a selection of teas, orange juice and select three items $15.50 per person - Freshly brewed coffee, a selection of teas, orange juice and select four items Items Savoury Selection Club Sandwiches Savoury Scones Asparagus Rolls Pikelets with cream & jam Sweet Muffins Date Scones Biscuit Selection Fruit Danishes Sweet Slice Selection
Lunch Time Options Packed Lunch $10.50 per person Club sandwiches Sweet muffin Muesli bar Fresh fruit Juice $11.50 per person Filled roll Sweet muffin Muesli bar Fresh fruit Juice Lunch menus set menu $16.00 per person Homemade soup with garlic bread rolls Savouries Cake slice Fresh fruit platter Freshly brewed coffee, a selection of teas and orange juice Or Club or pinwheel sandwiches Savouries Fish goujons Muffins Fresh fruit platter Freshly brewed coffee, a selection of teas and orange juice
Build your own menu $14.50 per person - select three items $16.50 per person - select four items $17.50 per person - select five items Items Club or pinwheel sandwiches Pizza slices Gourmet savouries Asparagus rolls Mini filled bread rolls Chicken sausage rolls Homemade bacon & egg pie Sushi Fish goujons w tartar sauce and lemon wedges Crumbed prawn cutlets with tartare sauce Pikelets with jam & cream Cake slices Sweet or savoury scones Muffins Fresh fruit platter Includes freshly brewed coffee, a selection of teas and orange juice Ploughman s Lunch (Light) $22.00 per person Selection of continental meats Potato of the day Seasonal salads Three Fresh breads, pickles & condiments Fresh fruit platter Cheese & crackers Freshly brewed coffee, a selection of teas and orange juice $28.50 per person minimum 30 pax Ham on bone Selection of continental meats Potato of the day Seasonal salads Fresh breads, pickles & condiments Pavlova and fruit salad Cheese & crackers Freshly brewed coffee, a selection of teas and orange juice
Canapé Selection Cocktail Food and Canapé Options 3 items $14.00 per person 4 items $15.50 per person 5 items $17.50 per person Extra item $2.00 per person Selection Club sandwiches/pinwheel Crumbed mushrooms with basil aioli Mini sausages wrapped in bacon Bruschetta with assorted toppings Spicy lamb meatballs with minted riata Scallops wrapped in bacon Sugared beef on crostini Petite gourmet savouries Mushroom & bacon vol au vents Mini chicken skewers with satay sauce Asparagus rolls Fish goujons w sauce tartare Oriental delights w dipping sauces Skewered prawns Tomato & mozzarella rice balls w plum sauce Fruit Danishes Chocolate brownie Mini filled éclairs Antipasto Platters Medium $35.00 up to 15 people Large $45.00 for 20 people Gherkins, pickled onions, sundried tomato, continental meats, cheeses, marinated vegetables, olives, grapes, artisan breads & crackers.
Buffet Packages $40.00 per person Choice of roast beef or roast pork with gravy * Chicken and bacon mornay w herb crust Potato of the day Roasted vegetable medley Selection of seasonal vegetables and salads Pavlova w fruit garnish Apple crumble Fresh fruit salad Chantilly cream Freshly brewed coffee and a selection of teas * Can be changed to - Whole glazed traditional ham on the bone extra $1.50 per head $41.50 per person Whole glazed traditional ham on the bone Moroccan Beef & steamed basmati rice Potato of the day Roasted vegetable medley Selection of seasonal vegetables and salads Pavlova w fruit berries Fruit crumble Fresh fruit salad Chantilly cream Freshly brewed coffee and a selection of teas $43.50 per person Whole glazed traditional ham on the bone served Herb crusted sirloin of beef, served homemade gravy Sweet n Sour Chicken with basmati rice Potato of the day Roasted vegetable medley Selection of seasonal vegetables and salads Pavlova w chocolate & fruit garnish Apple & Blueberry crumble Fresh fruit salad Chantilly cream Freshly brewed coffee and a selection of teas
Buffet menus $45.00 per person Canapés to accompany drinks select three items Items (choose three) Spicy meatballs w cucumber & minted yoghurt Petite gourmet savouries Fish goujons w sauce tartare Bruschetta w assorted of toppings Club sandwiches/pinwheel Chicken sausage rolls Sugared beef on crostini Oriental delights w dipping sauces Mushroom & bacon vol au vents Asparagus rolls Chicken skewers Scallops wrapped in bacon Skewered prawns Tomato & mozzarella rice balls w plum sauce Main Buffet Whole glazed traditional ham on the bone served w mustard and honey glaze Herb crusted sirloin of beef w homemade gravy Butter Chicken with basmati rice Potato of the day Roasted vegetable medley Selection of seasonal vegetables Assortment of seasonal salads Dessert Pavlova w berries Tiramisu Fresh fruit salad Chantilly cream Freshly brewed coffee and a selection of teas
Buffet menus $48.00 per head Canapés to accompany drinks select five items Items (choose five) Spicy meatballs w cucumber & minted yoghurt Petite gourmet savouries Fish goujons w sauce tartare Bruschetta w assorted toppings Club sandwiches/pinwheel Chicken sausage rolls Sugared beef on crostini Oriental delights w dipping sauces Mushroom & bacon vol au vents Asparagus rolls Chicken skewers Scallops wrapped in bacon Skewered prawns Tomato & mozzarella rice balls w plum sauce Main Buffet Whole glazed traditional ham on the bone w mustard and honey glaze Herb crusted sirloin of beef w homemade gravy Butter Chicken with basmati rice Continental meat platter Potato of the day Roasted vegetable medley Selection of seasonal vegetables Assortment of seasonal salads Dessert Roulade w berries Chocolate mouse Fresh fruit salad Chantilly cream Freshly brewed coffee and a selection of teas
Christmas Luncheon Buffet menus $29.00 per person Whole glazed traditional ham on the bone w honey & mustard glaze Lemon & thyme roast chicken Minted potato Honey & orange glazed carrots Seasonal vegetable medley Green salad with pepper, red onion, tomato Bacon & potato salad Tomato, red onion & cucumber salad Christmas log with brandy anglaise Pavlova kiwifruit & chocolate Fruit salad Chantilly cream Freshly brewed coffee and a selection of teas (This includes Christmas serviettes) $33.00 per person Whole glazed traditional ham on the bone w honey & mustard glaze Roast Turkey with cranberry sauce Minted potato Honey & orange glazed carrots Seasonal vegetable medley Green salad with pepper, red onion, tomato Bacon & potato salad Tomato, red onion & cucumber salad Christmas log with brandy anglaise Pavlova kiwifruit & chocolate Fruit salad Brandy snaps Freshly brewed coffee and a selection of teas (This includes Christmas serviettes and crackers)
Christmas Dinner Buffet menus $40.00 per person Whole glazed traditional ham on the bone w orange & raw sugar glaze Butter chicken w steamed rice Gourmet/new potato Seasonal vegetables Roasted vegetables medley Tomato red onion & cucumber Salad Green salad Baby beetroot Pavlova garnished with seasonal fruit Mini Christmas pudding with brandy anglaise Fruit salad Freshly brewed coffee and a selection of teas with after dinner mints (This includes Christmas serviettes and crackers) $43.00 per person Whole glazed traditional ham on the bone served with orange & raw sugar glaze Turkey with cranberry sauce Moroccan beef w steamed rice Gourmet/new potato Seasonal vegetables Roasted vegetables medley Tomato red onion & cucumber Salad Green salad German potato salad Baby beetroot Pavlova garnished with seasonal fruit Traditional sherry trifle Mini Christmas pudding with brandy anglaise Fruit salad Freshly brewed coffee and a selection of teas with after dinner mints (This includes Christmas serviettes and crackers)
Service Groups Buffet $29.50 per person Roast beef w gravy Lemon & Thyme roast chicken Served with potato Seasonal vegetables Assortment of seasonal salads Apple & blueberry crumble Fresh fruit salad Chantilly cream Freshly brewed coffee and a selection of teas BBQ Catering We can do BBQ menu by arrangements. Children Pricing Age 0-5 years Free of charge Age 5-14 years - $2.00 per year We also cater for clients with special dietary requirements, please let Lynne know. All prices quoted are subject to change and include GST All prices include white linen table clothes, paper serviettes, and cutlery. Linen serviettes can be hired by arrangement
Wine & Beverages Sparkling Wine per glass per bottle Lindauer Brut Cuvee $7.00 $25.00 White Wine The Ned Sauvignon Blanc $7.00 $29.00 Wither Hills Sauvignon Blanc $7.00 $26.00 Church Road Chardonnay $7.00 $27.00 Wither Hills Chardonnay $7.00 $26.00 Red Wine Wyndham Estate Bin 555 Shiraz $7.00 $27.00 Penfolds Koonnga Hill Shiraz Cabernet $7.00 $27.00 Oyster Bay Pinot Noir $7.50 $35.00 Tap Beers Speight s Gold Medal, Old Dark and Meenan s $7.00 Speight s Summit Lager and Mac s Gold $7.20 Steinlager Premium Light $6.50 Bottled Beers Steinlager Pure, Steinlager Classic, Heineken, Corona and Stella Artois Spirits per Nip Whisky, Rum, Tequila, Bourbon, Brandy, Wilson s, Gin and Vodka $7.00 $4.00 Non-Alcoholic Bundaberg Ginger Beer, Lemon Lime & Bitters $3.50 Orange Juice (Carafe) $6.00 All wines are subject to availability
VENUE HIRE TERMS AND CONDITIONS Thank you for choosing the Otago Golf Club for your event. We look forward to working with you to ensure that your event is a success. So we can confirm your booking, please read and sign the following terms and conditions. Please do not hesitate to contact us with any queries. Contract between: The Principal Otago Golf Club Inc & The Client The Parties agree to the following conditions. BOOKING DETAILS AND VENUE USE 1. A deposit is required to confirm the booking (unless otherwise advised). Bookings will not be considered confirmed until the deposit and signed Terms and Conditions are received by the Otago Golf Club. 2. The Otago Golf Club reserves the right to apply a charge for each additional hour exceeding the agreed finish time. 3. In the event that a designated room cannot be made available, the Otago Golf Club reserves the right to substitute comparable facilities and where possible will give the Client prior notification of the substitution. 4. The Otago Golf Club is a smoke-free building. Smoking, open flames, smoke machines and anything that generates smoke or vapour are not permitted. False alarm fire calls will be charged to cover costs charged to us by the Fire Service. Additional charges relating to the false alarm fire call may apply. 5. For display purposes we allow cut flowers and living plants from professional flower growers or florists, by prior arrangement is required. The Otago Golf Club retains the right to refuse entry of any plant that is deemed a hazard for the Otago Golf Club s collections. 6. Audio equipment is available for hire. If you wish to hire audio equipment let us know prior to the function so that the necessary arrangements can be made. Damage to audio-visual equipment will be charged to the Client. 7. Management retains its authority over the venue and precincts and its rights to suspend or cancel any function at any time. CANCELLATIONS 1. Cancellations can be made up until 2 weeks prior to your booking. Cancellations after this time will incur a penalty of 50% of the estimated booking charges. FOOD AND BEVERAGE 1. The Client will need to advise estimated numbers, menu selections and beverage requirements 7 working days prior to the event, with final numbers confirmed no later than 3 working days prior to the event. 2. All food and beverage prices are subject to change. Food and beverage prices have been estimated based upon the expected group size. Should the numbers increase or decrease dramatically menu prices may be adjusted to reflect this. Charges will be based on the number of people attending the function or the guaranteed number, whichever is greater 3. The Otago Golf Club beverage services are subject to the Sale of Liquor Act 1989 (please ask us if you need further clarification of this). The Otago Golf Club holds a liquor license to serve liquor within the Otago Golf Club premises. As the holder of this license the Otago Golf Club cannot permit function organisers, guests or clients to supply their own beverages (alcoholic and soft drinks) unless
by prior agreement. The Otago Golf Club liquor license allows us to serve until 12:30 so guest or clients are off the premises by 1am. DAMAGE/INSURANCE 1. The Client is financially responsible for any damage, breakage or pilferage sustained to the Otago Golf Club premises or equipment by the Client, the Client s guests, invitees, outside contractors or other persons attending the function, whether in the room hired or any area or part of the Otago Golf Club, prior to, during, or after the event. 2. Damage to the Otago Golf Club that requires repair or cleaning over and above normal expectations will be charged to the Client. This includes, for example, steam cleaning the carpet if particularly stained, or repair to damaged walls. 3. Nothing is to be nailed, screwed or stapled to any wall, door or other surface or part of the building unless the Otago Golf Club has given prior approval. 4. Any financial loss to the Otago Golf Club as a result of guest s inappropriate behaviour at the function will be charged to the Client. 5. The Otago Golf Club will take all necessary care of the Client s property but will take no responsibility for damage to or loss of property or merchandise left in the Otago Golf Club prior to, during or after the function. 6. The Client will be responsible for the removal of the property after the conclusion of the event and any goods left in the Otago Golf Club after the function without prior arrangements will be deemed abandoned. 7. The Client must arrange own personal liability insurance, as required. 10. The Client should conduct their function in an orderly manner, in full compliance with all applicable laws at a minimum disruption to other guests of the Otago Golf Club. 9. If the Otago Golf Club has reason to believe that a function will affect the smooth running of the Otago Golf Club s operation, its security or reputation, it reserves the right to cancel the function without liability at any time either before commencement of the function or during it. The Otago Golf Club reserves the right to exclude or remove any objectionable persons from the function or Otago Golf Club premises without liability at any time during the function. FINAL PAYMENT 1. An invoice will be sent for final payment which is due 7 days following the function. 2. We endeavour to honour price estimates given. However unpredictable factors (such as increasing costs from our suppliers) can mean that estimated prices may be subject to change. 3. It is understood that where the Client s guests or invitees have incurred additional charges such as photocopying, postage and additional equipment requests that these charges will be added to the final invoice for payment. I have read and accept the above terms and conditions. NAME: ORGANISATION: DATE OF EVENT: SIGNATURE: DATE: If unsigned and the booking proceeds you are deemed to have accepted these terms and conditions. Thank you for choosing the Otago Golf Club. We look forward to working with you to ensure that your function is a success.