Calgary October 12 & 13 Stampede Park BMO Centre Edmonton October 19 & 20 Shaw Conference Centre Industry Sneak Peek 4-5pm Friday Evening 5-10pm Saturday Afternoon 12-4pm Saturday Evening 6-10pm *NEW THIS YEAR 1500 WATTS OF ELECTRICITY IS NOT INCLUDED* 10 x 10 Booth Space 8 Table with skirting and covering to serve and display 6 Table (no skirting) for prepping and cooking Refrigerator 19 x 13 x 60 (includes 24-hour electricity) Access to a shared sink and prep area Pipe and Drape Exhibitor passes per session (for booth staff). Quantities TBD. Complimentary tickets (for family, friends and clients). Quantities TBD. *AVAILABLE FOR AN ADDITIONAL CHARGE SEE RENTAL SECTION Electricity Parking Passes (Calgary Only) Internet & Audio-Visual Equipment Additional Tables Food Vendors typically offer 2-3 menu items. Offerings should be sample size no larger than a few bites. *Samples are subject to approval; approvals are based on a first come, first served basis see Samples section* Sampling Coupons are $0.50 each. Average sample price is between $2-$4 (4-8 coupons). *Minimum charge is $1; no free sampling* After the Festival, you ll be reimbursed for 50% of your total coupon sales. *Coupons are weighed onsite and redemptions are sent 1-2 week after the Festival*
Make your booth stand out! Bring booth decorations, signs and marketing materials. Have great staff with winning smiles. SAIT/NAIT students are available to hire if needed see FAQ section below. Cooking and warming equipment Don t forget to order electricity if needed. Serving dishes napkins, cutlery, and serving utensils. Temporary Hand Wash Station and garbage bins (for inside your booth). Fire extinguisher see Nitty Gritty section for requirements. Are we allowed to serve alcohol? How can I hire a SAIT/NAIT student to help at the Festival? Am I allowed to use a deep fryer? Are minors allowed? What kind of cooking equipment am I allowed to use? Can we bring our food truck? We re coming from out of town, do you have discounted hotel rooms? What is a Corner Booth? Where can I get ice? Food vendors are not permitted to serve alcohol out of their food booth. If you would like to serve alcohol, you will need to purchase an additional beverage booth. Please contact us for pricing options. You can hire a student for $10/hour. The Festival will supplement their wage by an additional $6/hour. Student requests are due by September 7. You are NOT permitted to use a fryer or propane inside the hall. If you would like to deep fry, outdoor options may be available. Please contact us for information. There are no minors allowed; all staff must be older than 18 years of age. All cooking equipment must be commercial grade and CSA approved for indoor use only. For more information see the Nitty Gritty section. Yes! Food trucks are based on size so if your truck is longer than 10 feet you will have to purchase two booth spaces. You will also have to adhere to all Fire Department & venue regulations please contact us for information. Yes! Please contact us directly for more information and a link to our hotel partners in each city. Guarantee your booth is placed on a corner showing two side visibility to consumers. An additional 6' skirted table is provided. Ice will be available for purchase onsite and is deducted from redemptions post-festival.
Company Information Company Name: *As you wish it to appear on event programming and promotional material* Address: City: Prov: Postal Code: Phone Number: Would your company be interested in donating a prize for additional promotional opportunities that may arise? (Minimum donation - $50) Yes No Primary Contact Name: Email address: Cell Phone: Redemption Information How would you like to receive your post-festival redemptions? (Check one) Cheque Direct Deposit Payable to: Financial Institution: Financial Institution # Transit # Account # GST Number/ID To be compliant with Revenue Canada, we are required to collect your company s GST number. Typically, this can be found on a copy of your receipts. GST No./ID: Special Requests / Notes Please indicate any special requests or notes including, booth placement, multiple booth layout, other exhibitors/products to be placed besides, large set ups, vehicle set ups, etc. *Festival Management cannot guarantee all special requests. General Acknowledgements I understand that Festival Management has a responsibility to all exhibitors, consumers and stakeholders to produce a safe, wellmanaged event. As the main contact for our company s participation in the Festival(s), I understand that all exhibitor information sent by Festival Management must be read carefully including the Rules and Regulations portion of this invitation as well as all subsequent communications. It is my responsibility to relay all exhibitor information to my applicable staff members, and I will ensure that all staff members follow the Festival exhibitor policies and procedures. Do you accept the above statement: Yes No
CALGARY Quantity Returning Exhibitors - Register by May 24, 2018 x $495 = Early Bird Register by June 20, 2018 x $595 = Regular Price x $695 Corner Booth (optional) x $150 = EDMONTON Returning Exhibitors - Register by May 24, 2018 x $495 = Early Bird Register by June 20, 2018 x $595 = Regular Price x $695 Corner Booth (optional) x $150 = *PLEASE NOTE ALL BOOTHS ARE NON-REFUNDABLE OPTIONAL ADDITIONAL MARKETING OPPORTUNITIES Speak directly to RMWFF consumers about your brand; Guarantee additional marketing and choose your own content to convey your message! A limited number available. Size and content restrictions apply. Please contact for more information. Featured Section in Database Email Sponsored content in an RMWFF database email. Featured Facebook & Twitter Post Sponsored Facebook and Twitter posts from RMWFF (13,000+ followers). Advertisement on Online Tickets Available June September. Ads are city specific (Cal or Ed only). x $300 = x $200 = x $600 = SUBTOTAL $ GST 5% $ TOTAL $ CREDIT CARD Visa Mastercard Cardholder Name: Card Number: Expiry: Signature: CHEQUE Paying by cheque Payments must be received within 30 days of registering or 30 days before the Festival (whichever comes first). Festival Management will send you a confirmation email/invoice once registration is approved and processed. There are NO refunds on cancellations. RMWFF s emails are encrypted. If you are not sure if your email is encrypted as well or if prefer, you can call us with your credit card number at 403-228-0777.
Item Description Deadline Send Registration & Payment See above AHS Form Click here for AHS Form Complete and send to katie@rockymountainwine.com August 24 Samples See Samples Section Complete and send to katie@rockymountainwine.com August 24 Rental Items See Rental Section Extra Tables Extra Fridge Stools September 21 Venue Orders See Venue Orders Section Electrical Power Parking (Calgary only) Ceiling Sign Hanging Other Calgary September 26 Edmonton October 3 Festival Time See the Nitty Gritty Section Temporary Handwash Station Garbage bins (for inside your booth) Fire Extinguisher
*DUE DATE AUGUST 24* Samples are subject to approval. Approvals are based on a first come, first served basis. Please fully review the Rules and Regulations section for Health & Fire regulations. Complete for every sample you will be serving. Onsite cooking methods will be sent to the Fire Department for approval. Provide as much information as possible for sample descriptions (for menus and promotional purposes). Descriptions are subject to editing. Prices are for internal use only and will not be posted. Coupons are $0.50 each. Email completed forms to katie@rockymountainwine.com. Sample Description: Chipotle Beef Slider 100% Free-Range Alberta Beef slider, topped with smoky chipotle mayo and caramelized onions on a house-made sesame bun. Allergens: Gluten Free Vegetarian Dairy Free Vegan Onsite Cooking Method: Warming pre-cooked slider in chaffing dish, warming onions with a commercial grade induction burner. Sample Price (# of coupons): 5 coupons ($2.50) Sample Description: Sample #1 Allergens: Gluten Free Vegetarian Dairy Free Vegan Onsite Cooking Method: Sample Price (# of coupons):
Sample Description: Sample #2 Allergens: Gluten Free Vegetarian Dairy Free Vegan Onsite Cooking Method: Sample Price (# of coupons): Sample Description: Sample #3 Allergens: Gluten Free Vegetarian Dairy Free Vegan Onsite Cooking Method: Sample Price (# of coupons): Sample Description: Sample #4 Allergens: Gluten Free Vegetarian Dairy Free Vegan Onsite Cooking Method: Sample Price (# of coupons):
*DUE DATE SEPTEMBER 21* IF RENTALS ARE REQUIRED AFTER THE DEADLINE, PRICING WILL INCREASE. Company Name: Skirted table - 6' $65.00 Skirted table - 8' $65.00 Unskirted table - 6' $30.00 Unskirted table - 8' $30.00 Extra table skirt $35.00 Cocktail table - 43" $45.00 Bar stool $30.00 Easel $20.00 *Additional Refrigerator 24hr electricity included $250.00 *Temporary Handwash Setup $80.00 *Butane Burner $80.00 *Butane Refills $10.00 *limited quantities available. First-come, first-served. GST will be added to all prices shown above GST 5% CREDIT CARD Use same credit card as registration Visa Mastercard Cardholder Name: Card Number: Expiry: Signature: Email completed form to: katie@rockymountainwine.com RMWFF s emails are encrypted. If you are not sure if your email is encrypted, or if prefer, you can call us with your credit card number at 403.228.0777.
*NEW THIS YEAR 1500 WATTS OF ELECTRICITY IS NOT INCLUDED* A list of things that can be ordered from the venue include: Electricity/Power Parking Passes (Calgary Only) Wifi Ceiling Sign Hanging Audio Visual Equipment *DUE DATE TO GET DISCOUNTED PRICING WEDNESDAY, SEPTEMBER 26* You can order online or download the Exhibitor Order Form at: http://venues.calgarystampede.com/planning/exhibitor-order-form.html Send completed forms directly to the Calgary Stampede. *DUE DATE TO GET DISCOUNTED PRICING WEDNESDAY, OCTOBER 3* Showtech (Power, lighting and sign hanging) Order online here: https://e.showtechordering.com/ Freeman (Audio Visual Equipment and Wifi) Please contact us for their order form. Parking Passes are not available at the Shaw Conference Centre. For parking options please visit: https://www.shawconferencecentre.com/our-location/parking/
AHS and Fire Regulations All vendors must adhere to Alberta Health Services rules and regulations. o Please see AHS Food Vendor Package for all regulations. o You will need to complete and send back the AHS form to us before August 24. o All food booths must bring a Temporary Hand Wash Station. o Exhibitors may display their creations on the front table for consumers to see only if they label it for display only. If any edible, uncovered samples are on the front table, a sneeze guard must be supplied. Sneeze guards include chafing dishes with lids. o Food exhibitors must use a probe thermometer and ensure that food storage temperature records are being kept and recorded once every two hours. A tracking document will be supplied at the Festival. All food served must be either be under 4 degrees Celsius or over 60 degrees Celsius. o All meat cannot be cooked from a raw state must be either par or precooked. o If food is served raw or par cooked, the exhibitor must display a sign stating the increased health risks of these food items (i.e. raw fish, oysters, steak tartare, carpaccio, items made with raw eggs, etc.). A sign will be provided onsite by management. o All exhibitors must have a garbage bin in their booth. All vendors must adhere to all local Fire Department rules and regulations o Large signage must be fire retardant. All canopies must be CANULCS109 certified. o All exhibitors MUST have a valid, commercial-grade, non-expired 2A 10BC fire extinguisher if cooking/warming food in their booth. o Extinguishers must be marked with an inspection date within the year (less than 365 days since last inspection). o Any samples using small amounts (i.e. 1 tsp.) of butter or oil to cook may need to supply a valid K-Class fire extinguisher due to the grease-laden vapors emitted. o Some recommended equipment includes commercial induction burners, warming ovens, alto shams, chafing dishes, etc. No household equipment is allowed. o Induction Burners are highly recommended however Butane Burners may be allowed but must be CSA approved, commercial grade and indoor use only with the proper labels. No more then 2 10-ounce non-refillable butane containers shall be allowed in the hall at one time. o Exhibitors are required to bring all their own cooking equipment. o No deep frying is allowing in the hall please contact management for outdoor options. o All cooking pans must have a smothering lid available in case of a fire. I.e. Two pans require two separate lids. This is the first measure against fire. o Any warming/cooking devices must be at least 1 meter away from consumers or they must have a protective shield in-between. A 6 unskirted table will be provided in each booth to abide by this regulation. Heath and Fire inspectors will arrive on-site around 1:30pm on Friday. You are required to have your booth ready for inspection including having food at temperature by 3:00pm. Inspectors will check for all above regulations.
Booth Staff All booths must be opened and staffed for all sessions. Staff must arrive 30 mins prior to each session. No minors are allowed. All food booths must be set up and ready for inspections (AHS and FD) by 1:30pm on Friday. Consumption of alcohol while working is strictly prohibited. Booth staff are required to have an exhibitor ticket to gain access into the hall. Exhibitor tickets are different for each session. Packages include, exhibitor tickets and complimentary tickets. They will be mailed to you. If you have not received your package two weeks prior to the Festival, please contact us. Packages are valued over $800 please take care of it. If a package is lost, we can replace the exhibitor tickets, but you will be charged for any original tickets redeemed (all tickets are numbered and tracked). Industry Sneak Peek All booths are required to be open for the Industry Sneak Peek session on Friday between 4-5pm. Beverage booths have the option of giving free samples. Food booths should accept sampling coupons. Move In/Out Dollies are limited, exhibitors are encouraged to bring their own. Refrain from using dollies on the carpet. Vehicles cannot be driven into the halls for set-up. Do not begin tear down before 10pm. Exhibitors must move out between 10pm-12am on Saturday night. CALGARY Move in will occur on Thursday afternoon: October 11 Hours TBC We encourage food exhibitor to take advantage of this as it can be quite busy Friday morning. Do not bring any perishable food items onsite Thursday as fridges will not be ready. Friday morning: October 12 - Hours TBC Move in/out through Loading Doors 13 or 19. EDMONTON Move in will occur on Thursday afternoon: October 18 Hours TBC We encourage food exhibitor to take advantage of this as it can be quite busy Friday morning. Do not bring any perishable food items onsite Thursday as fridges will not be ready. Friday morning: October 19 - Hours TBC Move in/out through the Main Loading Dock at the drive-up door.