A P P L Y T O B E A R E A L T O R F E S T & T E C H F A I R E X H I B I T O R / S P O N S O R MARCH 27, 2018 7:30-8:30 AM SET-UP 9:00 AM - 2:00 PM PRESENTATIONS 1:30-2:30 PM BREAKDOWN V E N U E R/C KILL DEVIL HILLS MOVIE THEATER 1803 N CROATAN HWY. KILL DEVIL HILLS, NC E V E N T I N F O The 2018 OBAR REALTOR Fest & Tech Fair is heavily marketed to our 900+ members as well as those in surrounding areas. CONTACT: Katelin Kight, OBAR Education & Event Coordinator (252)441-4036 katelin@outerbanksrealtors.com OUTERBANKSREALTORS.COM/REALTOR-FEST
SPONSORSHIP PACKAGES $2,000 GOLDEN GLOBE SPONSOR (EVENT SPONSOR) Includes: Sign with your logo displayed at entrance; labeled as Event Sponsor on OuterBanksRealtors.com home page event banner & event page; your company name/logo on two promotional emails for our event;1 Exhibitor table with 3 attendees in lobby/hallway; 3 boxed lunches; your company name/logo displayed on event program & flyer. $1,500 SUNDANCE SPONSOR (LUNCH SPONSOR) Includes: Sign with your logo displayed at lunch station; labeled as Lunch Sponsor on OuterBanksRealtors.com event page; 1 Exhibitor table with 3 attendees in hallway; 3 boxed lunches; your company name/logo displayed on event program; Boxed lunches for each attendee delivered by Rooster s Restaurant for attendees to pick up between 11:45a-1:00p. Options: Fried Chicken, Chicken Salad Cold Plate, Quinoa Root Vegetable Salad $800 CRITIC'S CHOICE SPONSOR (LANYARD SPONSOR) Includes: Lanyards printed with your company name/logo and color choice, distributed to and worn by each event attendee; ; labeled as a VIP Pass Sponsor on OuterBanksRealtors.com event page.1 Exhibitor table with 2 attendees in hallway; 2 boxed lunches; your company name/logo displayed on the event program. $500 ACADEMY AWARD SPONSOR (COFFEE SPONSOR) Includes: Your banner/sign displayed at coffee station; labeled as Coffee Sponsor on OuterBanksRealtors.com event page.1 Exhibitor table with 2 attendees in hallway; 2 boxed lunches; your company name/logo displayed on event program. $500 MTV MOVIE AWARD SPONSOR (POPCORN SPONSOR) Includes: Your banner/sign displayed at the concession area; labeled as Popcorn Sponsor on OuterBanksRealtors.com event page;1 Exhibitor table with 2 attendees in hallway; 2 boxed lunches; your company name/logo displayed on event program. $500 PEOPLE'S CHOICE SPONSOR (DRINK SPONSOR) Includes: Your banner/sign displayed at the concession area; labeled as Drink Sponsor on OuterBanksRealtors.com event page; 1 Exhibitor table with 2 attendees in hallway; 2 boxed lunches; your company name/logo displayed on event program;.
FREQUENTLY ASKED EXHIBITOR QUESTIONS (FAQ) Q. How many attendees can I expect to see? A. In past years we have had 100-150 but we are kicking our marketing up this year and we plan to have approximately 200 attendees. Each REALTOR attendee will receive a Movie Pass which must be punched by each exhibitor to enter our Grand Prize drawing. Q. Can I be a presenter as well? A. If you are interested in conducting a 20-30 minute or 30-45 minute presentation for our members, please fill out one of our Presenter Application, found on OuterBanksRealtors.com/Realtor-Fest to be returned to Katelin Kight by February 9, 2018. Space is limited & applicants are subject to a REALTOR Fest selection committee; you will be notified of their decision by February 22, 2018. Q. Will I have electricity at my booth? A. Please see our Exhibitor Layout for booths which include electricity and check with Katelin to see if one is available. If no booths with electricity are available at the time of your registration, it is possible that arrangements may be made to provide electricity for your booth. Q. May I conduct a business card drawing for visitors to my booth? A. Absolutely! We also plan to announce four door prize winners in the lobby on each hour. If you re able to donate a door prize for attendees or your fellow exhibitors as well, please let us know. Q. How can we get even more exposure as Exhibitors? A. Check out our event Sponsorship Packages! Q. What about set-up / break-down instructions? A. Soon after you are selected as an exhibitor, Katelin will email you an instruction packet within information on set-up & break-down as well as lunch times and area information. Q. Will movies be playing during the event? A. Movie showings will begin at 12:30p. We will ask that everyone tries to be courteous to movie-goers after 12:30p to ensure that they do not experience interruptions. Movie-goers may stop by your booth between 12:30-2:00p.
SPONSOR/EXHIBITOR TERMS & CONDITIONS 1. APPLICATION AND ELIGIBILITY. Application for exhibitor space, sponsorship, and/or being a presenter at the 2018 Outer Banks Association of REALTORS (OBAR) REALTOR Fest & Tech Fair must be made on the form provided by OBAR, contain the information requested and be executed by an individual who has the authority to act for the applicant. OBAR reserves the right to decline any application for any reason, if in OBAR's judgment the products or services to be shown or demonstrated are not applicable to the real estate or technology business or are inconsistent with the stated purpose and mission of OBAR. OBAR further reserves the right in its sole discretion to accept or reject applications based on space limitations and to assign booth space as it deems appropriate. 2. ASSIGNMENT OF EXHIBITOR SPACE. All space assignments shall be made by OBAR, in its sole discretion, and OBAR reserves the right to change all booth assignments as it deems appropriate. 3. EXHIBITOR FEE. The price for each exhibitor space is listed here and on the application: Table in Exhibitor Hall by Early Bird date $200.00. Table in Exhibitor Hall after Early Bird date $225.00. Table in Lobby area by Early Bird date $250.00. Table in Lobby area after Early Bird date $275.00. Early bird date: February 27, 2018. ($10.00 Electricity fee) Note: Sponsorship and Exhibitor opportunities and pricing are set forth on the application and are incorporated herein by reference. 4. SPONSORSHIP FEE. The price for each Sponsorship is listed here and on the application: Golden Globes Sponsorship (Event- Lobby/Hall Table) $2,000.00. Sundance Award Sponsorship (Lunch- Lobby Table) $1,500.00. Critic's Choice Sponsorship (Lanyard - Hall Table) $800. Academy Award Sponsorship (Coffee- Hall Table) $500.00. MTV Movie Award Sponsorship (Popcorn-Hall Table) $500.00, People's Choice Sponsor (Drink Sponsor) $500.00. 5. EXHIBITORS STAFF. OBAR reserves the right, in its absolute discretion to impose reasonable limitations on the number of exhibit staff within an exhibit and encourages Exhibitors to obtain approval for the number of staff prior to the event. (There will be an extra $15 charge for each attendee over the set amount to cover food cost.) 6. PAYMENT DATES. No Exhibitor space will be assigned or guaranteed until OBAR has received your exhibitor or sponsorship fee along with the signed application and until such time as your application has been approved by OBAR. Only those companies having made payment in full by March 12, 2018 will be listed in the Tech Fair Program. 7. CANCELLATION. In the event Exhibitor notifies OBAR of Exhibitor's intent to retract his/her contract prior to March 16, 2018 shall be entitled to retain fifty percent (50%) of the full exhibit space fee as liquidated damages and not as a penalty. If OBAR receives such notice of the Exhibitor's repudiation after March 16, 2018 OBAR reserves the right to retain the full exhibit space fee as liquidated damages and not as a penalty, and to resell or reassign the booth space.
REALTOR Fest & Tech Fair Exhibitor Hallway Layout EM. EXIT 2 chairs beside Table 1 LG 5 Table 2 Table 3 Table 4 6 Table 5 Table 6 Table 11 Table 12 Table 13 Table 30 7 Table 19 LG Table 25 2 chairs each behind tables Table 26 Table 27 Table 28 Table 29 Table 7 Table 8 Table 9 Table 10 Table 14 Table 15 Table 16 Table 17 Table 18 Table 20 Table 21 Table 22 Table 23 Table 24 2 chairs each beside tables 2 chairs each beside tables 2 chairs beside 2 chairs beside 8 ENTRANCE 2 chairs each behind tables 2 chairs each behind tables 2 chairs each behind tables 2 chairs each behind tables 4 3 2 1 Lobby > STEPS TO BECOMING AN EXHIBITOR: 1. All spaces are first come, first served. 2. Please call or email Katelin or Karen to reserve your desired table before sending your application. 3. Once your space is confirmed, fill out the attached application and return to the OBAR office with your payment. The The s are the ones we will be using during the event. Tables are those which will have electricity. Please plan to bring an extension cord and power strip for your use during the event. EXHIBITOR HALL & LOBBY RATES: Early Bird Cut-off Date: February 27, 2018 Table # in Exhibitor Hall by Early Bird date $200.00 Table # in Exhibitor Hall after Early Bird date $225.00 Table # in Exhibitor Hall by Early Bird date with electricity $210.00 Table # in Exhibitor Hall after Early Bird date with electricity $235.00 Table # in LOBBY by Early Bird date $250.00 Table # in LOBBY after Early Bird date $275.00
< ENTRY TO HALL & THEATERS REALTOR Fest & Tech Fair Exhibitor Lobby Layout Table 38 BATHROOMS Concessions & Sponsored Popcorn/Drink Pick-up Table 31 Table 32 Table 34 Dining Dining Dining Dining Dining Table Table Table Table Table Boxed Lunches EXIT Doors Table 37 Game Room Coffee Table CHECK IN Box Office MAIN ENTRANCE
EXHIBITOR APPLICATION 2018 REALTOR FEST & TECH FAIR Don t miss this opportunity to interact with approximately 200 REALTORS in the Outer Banks and surrounding areas! Each REALTOR attendee will receive a Movie Pass which must be punched by each exhibitor to enter our Grand Prize drawing. Your space will include 1-six foot table, 2 chairs, 1 white tablecloth, Wi-Fi, two boxed lunches, and your logo on our program. Step ONE: Call Karen or Katelin to secure your table (see attached diagram). Tables are first-come, first-served. Step TWO: Submit this form with your payment. (Please make checks payable to OBAR.) Contact: Email Company Name: Address Phone: Fax: Your booth Attendee s Names: (Two are included with table - $15.00 for any additional - space is limited) (additional for $15) (additional for $15) I have confirmed with Katelin or Karen that we are at table # Total Payment Due: I am bringing a door prize suitable for a REALTOR Exhibitor Either Website URL: To include your company on our website, please denote your company/product description below & email your company logo to katelin@outerbanksrealtors.com
2018 REALTOR FEST & TECH FAIR SPONSORSHIP APPLICATION Each REALTOR attendee will receive a Movie Pass which must be punched by each exhibitor to enter our Grand Prize drawing. Please see attached Sponsorship packages. Step ONE: Call Karen or Katelin to secure your Sponsorship package and table (see attached diagram). Tables are first-come, first-served. My Sponsorship Level: Golden Globe- Event ($2,000), Sundance- Lunch ($1,500), Critic's Choice- Lanyard Passes ($800), Academy Award-Coffee ($500), MTV Movie- Popcorn ($500), People's Choice- Drinks ($500) Step TWO: Submit this form with your payment. (Please make checks payable to OBAR.) Contact: Email Company Name: Address Phone: Fax: Your booth Attendee s Names: (Golden Globe and Sundance Sponsors may have three attendees. Academy Award & MTV Movie Award Sponsors may have two attendees. $15.00 for any additional) (additional for $15) I have confirmed with Katelin or Karen that we are at table # Total Payment Due: I am bringing a door prize suitable for a REALTOR Exhibitor Either Website URL: To include your company on our website, please denote your company/product description below & email your company logo to katelin@outerbanksrealtors.com _