1 EVENT PLANNING GUIDE 700 Imperial Drive Turner Valley, AB 403-933-4721
Dear Organizer, 2 Thank you for your interest in hosting your event at the picturesque Turner Valley Golf Club (TVGC). Nestled amongst the foothills and majestic Rocky Mountains, TVGC is undoubtedly Southern Alberta s best keep secret! Located only 35 minutes South of Calgary, the Turner Valley Golf Club is worth the drive. Turner Valley Golf Club offers a variety of space options and catering selections to best suit your needs. We are committed to making your meeting or gathering the best it can possibly be. Our staff has years of combined training to assist you in your planning, should you need it. I look forward to discussing the many options available for your function and welcome your questions. Please do not hesitate to contact me directly for more information. Regards, J.D Scheller General Manager Turner Valley Golf Club 700 Imperial Drive SE, Box 60 Turner Valley, AB T0L 2A0 Phone: 403-933-4721 jschellerr@turnervalleygolf.com
3 CONTENTS The Club About TVGC 4 Rooms Boardroom 5 Diamond Room 6 Banquet Room 7 Extras: Let Us Look After It 8 Food & Beverage Menus Breakfast Options 9 Lunch/Dinner Options 10 Appetizers Options 11 Customizable Merchandise 12 Event Checklist 13 Event Agreement 14
WELCOME TO THE TURNER VALLEY GOLF CLUB! 4 The Turner Valley Golf Club dates back to 1930, when it was created by the employees of Royalite Oil, the company that was responsible for the development of local oil reserves. Our club houses a fully licensed Restaurant and Outdoor Patio with stunning views of the Rocky Mountains. Embrace our peaceful atmosphere while enjoying a great meal and great service. Whether you are a business or you are looking to host a party, the Turner Valley Golf Club is the perfect solution. We will do our utmost to exceed your expectations and provide you with a memorable experience.
ROOM RENTALS Boardroom Maximum 12 people This space is ideal for holding a meeting for your organization, a corporate retreat etc. Bring your group together for a presentation, training session or brainstorm. Our quiet and isolated boardroom is a great choice. 5 Space + More Rental: $250/hour (maximum of 4 hours) Includes space rental plus these extras: Projector Screen Coffee station (up to 12 people)
ROOM RENTALS Diamond Room Maximum 50 people 6 Whether you are looking to hold a meeting, a family birthday, a corporate retreat etc. this space is versatile and secluded, offering fantastic views and an optional private bar. Space Rental: $500 Includes: Projector Screen Podium Sound system Additional Options: Private bartender & wait staff Food & beverage options (see pages 9-11)
ROOM RENTALS Banquet Room Maximum 120 people (seated) or 165 (theatre style) Whether you are looking to hold a function for your organization, a family & friends event, a networking event, a fundraiser etc. this space offers the greatest capacity. 7 Space Rental: $750 * Functions hosted in the Banquet Room will have last call at 11:30PM and facilities close at 12:00AM. Includes: Projector Screen Podium Sound system Additional Options: Dance floor Food & beverage options (see pages 9-11) Decorating Linens
EXTRAS 8 Bottled Water Drink Tickets or Snack Vouchers Printing (Posters, Programs) Online event registration and payment Contact us for prices and other unique team building or networking ideas.
MENU Breakfast Options 9 Turner Breakfast Buffet $20.00* Assorted fruit juices, fresh fruits, freshly baked muffins, seasoned scrambled eggs, hash browns, bacon and sausage served with freshly brewed coffee & tea. Continental Breakfast Buffet $15.00* Assorted fruit juices, fresh fruit, freshly baked muffins, with butter and preserves served with freshly brewed coffee & tea. Sunrise To-Go Breakfast $8.00* Breakfast-on-a-bun served with coffee and tea. Fruit or Muffin Trays Assorted fruit or muffins for 20 people $50.00 for 40 people $100.00 for 60 people $150.00 Coffee Serves 8 people $10.00 Serves 30 $30.00 Jug of Juice $10.00 Serves 6 people *All pricing is per person. Does not include GST or 18% gratuity per person.
MENU Lunch/Dinner Options 10 Soup & Sandwich Buffet $20.00* Includes homemade soup, assorted fresh sandwiches, coffee, tea, assorted juice and pop. BBQ Beef on a Bun $20.00* Beef on a Bun, 1 salad, cactus chips, coffee, tea, assorted juice and pop. Steak Sandwich $24.00* Includes 6oz steak, garlic toast, Caesar salad, home-style French fries, coffee, tea, assorted juice and pop. (for a maximum of 25 people only) Chicken Buffet $28.00* Roasted chicken in mushroom coconut sauce, roasted potatoes, fresh vegetables, 2 salads, dinner buns and butter and a selection of desserts. (for a minimum of 25 people only) Roast Beef Buffet $30.00* Carved slow roasted Alberta beef, roasted potatoes, fresh vegetables, 2 salads, dinner buns and butter and a selection of desserts. Prime rib or chicken & ribs (add $10.00 surcharge) (for a minimum of 25 people only) *All pricing is per person. Does not include GST or 18% gratuity per person.
MENU Appetizers Platters For 10-15 people: Cold Cuts Assorted Cheeses & Crackers Hummus and Flat Bread Assorted Finger Sandwiches Vegetable Tray Fruit Trays Dessert Trays Coffee, tea, assorted pop & juice $60* 1 Dozen Wings $15 2 Dozen Meatballs $15 Additional options available upon request 11 *Does not include GST or required 18% gratuity
EVENT ORDERED MECHANDISE 12 Looking for a way to boost your company's image or give your event a personal touch? With a wide variety of unique items and a reputation for some of the lowest rates on corporate orders, the Turner Valley Golf Club is sure to satisfy your product needs. For further information, please contact us: 403-933-4721 To view our Corporate Catalogue, visit: /catalogue
13 CHECKLIST 30 60 DAYS BEFORE THE EVENT Choose your space Chose menu Pay your deposit 15 30 DAYS BEFORE THE EVENT Confirm meals Send event details to guests Send out directions to turner valley to guests 14 DAYS BEFORE THE EVENT Confirm final numbers Confirm rental equipment required 7 DAYS BEFORE THE EVENT Reconfirm and finalize menus DAY OF YOUR EVENT Relax and enjoy your day
EVENT AGREEMENT Terms & Conditions: Events may be booked up to 12 months in advance. Any event taking place after regular operating hours will require additional security. All costs of security will be covered by the organization hosting the event. Hours of operation and cost of security will be determined prior to the event. All alcohol consumption will be under the regulations as set out by the Alberta gaming & Liquor Commission. Wine that we do not carry may be be supplied if agreed upon prior to the event. All bottles will be subject to a $7.00 corkage fee, and an approved corkage agreement form. The event organizer acknowledges responsibility for any damages to the building, parking lot, golf course or facility that may occur Final numbers must be confirmed in writing (e-mail) 5 days prior to the event date. An initial deposit of $250.00 will reserve your date. A second payment of 50% of the total amount due is required Five (5) business days prior to the event date. Final payment is due on event day. Turner Valley Golf Club is the sole supplier of all food & beverage items. CANCELLATION POLICY 30 days or more, full refund. Less than 30 days, loss of deposit. Any cancellations after 5 days before the event will be subject to the full fee. No shows on the event date are also subject to the full fee. Organizer Contact: Contact Phone Number: Contact Email: Requested Event Date: As group organizer I agree to the Terms listed above and will insure my group will abide by the rules and regulations of the Turner Valley Golf Club. Name (please print) Signature Date 14 FOR OFFICE USE ONLY Approved By: Date: Signature: