AHA EVENTS PACKAGE 2017-18 Events Package 2017-18 1
WELCOME Thank you for considering Animal Health Australia s (AHA) Event Space for your event requirements. Our renovated event facilities located in the heart of the city offers a variety of options for your next event. AHA events can accommodate events for 8 110 people from boardroom meetings, conferences, training workshops to cocktail events. Key benefits to using AHA events: - Modern, purpose built conferencing facilities - Quality audio visual technology and equipment - Room options from a boardroom to a large conference room with multiple layouts - Well-equipped breakout spaces and kitchen facilities - Central location in the city close to public transport and parking options - A range of delicious catering options with espresso coffee and tea. - Experienced and qualified event manager dedicated to your event from booking to completion of event Whether you require space for a one hour board meeting, or a 3 day conference with cocktail event, AHA can help! Please contact the AHA events officer with any queries or to obtain tentative booking and quote. AHA Events events@animalhealthaustralia.com.au Events Package 2017-18 2
VENUE INFORMATION ROOM CAPACITY TABLE ONE: ROOM CAPACITY Name Size Theatre U-shape Classroom Boardroom Banquet Cabaret Cocktail Conference room 1 Conference room 2 Boardroom Meeting room 9.025m long 6.56m wide 70 20 27 16 52 25 49 6.648 long 6.02 wide 47 16 18 10 35 17 33 8.28m long 3.5m wide 12 23 4.18 long 3.2m wide 9 10 AUDIO VISUAL The AHA event facilities offer quality audio visual technology and equipment in each room. Our conference rooms are equipped with laptops, data projectors and screen whilst the boardroom, meeting room, breakout spaces and kitchens all offer 55 inch screen displays. AHA can also offer whiteboards, flipcharts and teleconference phones if required. Events Package 2017-18 3
PRICING AND INCLUSIONS AHA can provide two different options for your event; room hire only or conference packages priced per delegate inclusive or full or half day catering (see page 5). ROOM HIRE ONLY Room Per hour Half-day 8.30 12.30 or Full-day 8.00 17.00 13.00 17.00 All $500 $800 Conference room 1 and 2 $120 $350 $600 Conference room 1 $80 $150 $230 Conference room 2 $80 $150 $230 Boardroom $50 $100 $150 Meeting room $30 $70 $100 Inclusions* with your room hire booking include: Access to the modern well equipped breakout space, kitchen facilities and balcony Laptop, data projector and screen Standard AV equipment Whiteboard and Flipboard Wi-Fi Event manager dedicated to your event from booking to completion of event Four parking spaces Meeting room service including: o room set-up and pack-down o room refreshes during scheduled breaks o ice water and mints o pens, notepad *For half-day and full-day bookings only. Note: All prices are GST exclusive. Events Package 2017-18 4
DAY DELEGATE PACKAGE $55 per delegate Inclusions: Room hire All day tea and coffee All day standard catering package (morning tea, lunch and afternoon tea see page 6) Access to the modern well equipped breakout space, kitchen facilities and balcony Laptop, data projector and screen Whiteboard and Flipchart Free Wi-Fi Event manager dedicated to you event from booking to completion of event Four parking spaces Meeting room service including: o room set-up and pack-down o room refreshes during scheduled breaks o ice water and mints Note: rate is subject to availability and based on a minimum of 10 delegates for the Boardroom and a minimum of 20 delegates for either Conference Room. Note: All prices are GST exclusive. HALF DAY DELEGATE PACKAGE $38 per delegate Inclusions: Room hire All day tea and coffee Half day standard catering package (morning tea OR afternoon tea and lunch and see page 6) Access to the modern well equipped breakout space, kitchen facilities and balcony Laptop, data projector and screen Whiteboard and Flipboard Free Wi-Fi Event manager dedicated to you event from booking to completion of event Four parking spaces Meeting room service including: o room set-up and pack-down o room refreshes during scheduled breaks o ice water and mints Note: rate is subject to availability and based on a minimum of 10 delegates for the Boardroom and a minimum of 20 delegates for either Conference Room. Note: All prices are GST exclusive. Events Package 2017-18 5
CATERING CATERING AHA offers fully equipped and modern breakout spaces and kitchen facilities which include espresso coffee machines. Through our preferred suppliers, AHA can organise catering for your event from breakfast, to all day conference catering to cocktail party options. Our conference package options are detailed below, for other requirements please contact the AHA events officer. STANDARD PACKAGE Arrival / All Day Included in delegate package price Tea and Coffee Morning Tea Select two options (see page 7) Lunch Afternoon Tea Sandwiches and wraps Fruit platter Juice Cheese Platter HOT LUNCH PACKAGE Arrival / All Day Add $10.00 per person to delegate package price Tea and Coffee Morning Tea Select two options (see page 7) Lunch Afternoon Tea Select two hot mains and two sides (see page 7) Juice Cheese Platter DIETARY REQUIREMENTS Our caterers can accommodate a wide range of dietary requirements for your delegates if advised prior to your event. Dietary requirements, along with final delegate numbers, are required 3 working days before your event. Events Package 2017-18 6
CATERING PACKAGE OPTIONS Morning / Afternoon select two options SWEET Chocolate Brownie topped with ganache DF/GF Lemon and Coconut Slice DF/GF Anzac Slice with Raspberry Jam Assorted Danishes Orange and Poppy friand DF Mini Melting Moments Fruit and Custard Tarts Mini Lemon Meringue Tart Carrot and Walnut cake topped with cream cheese frosting DF Assorted Mini Cupcakes Apple and Cinnamon Slice SAVOURY Fruit Skewers Mushroom, Spinach and Fetta Tart Mini croissants with ham, cheese and tomato/cheese and avocado Cheese and Chive scones topped with cream cheese and smoked salmon Cherry Tomato and Bocconcini filo tarts Vego Assorted Quiches Zucchini and Fetta Muffins Mini Sausage Rolls Mediterranean Tartlet Tomato and Asparagus Frittata Assorted Rice paper rolls Hot lunch select two options plus two sides - Herb-crusted rare-roasted sirloin with Salsa Verde DF/GF - Beef bourguignon with bacon, eschallots, thyme and red wine DF/GF - Beef and Vegetable Korma DF/GF - Classic Beef Bolognaise - Rosemary and Garlic Beef Kebabs DF/GF - Beef and Mushroom Pies - Sesame Seed and Beef Stir Fry - Chicken breast stuffed with spiced sweet potato DF/GF - Coq-au-vin: chicken braised in red wine, thyme, garlic and bacon DF/GF - Chunky Butter Chicken - Lemon and Pepper Roast Chicken - Creamy Chicken and mushroom Pasta - Chicken Skewers with chili and basil pesto - Thai Chicken Salad - Chicken and Leek Pies - Satay Chicken w/ Asian Greens and Hokkien Noodles - Roast Portuguese Style Chicken - Chicken Thai Green Curry Roast Loin of Pork with crackling - Spaghetti Carbonara - Chorizo, Tomato, Basil Spaghetti Pork braised with rosemary, lemon and Kalamata olives DF/GF Hot options - Vegetarian Creamy mushroom soup with sour cream and chives Roast pumpkin, mushroom and spinach Lasagna topped with feta Roast capsicum and olive Vol au vents Spinach and Filo Triangles Eggplant and Potato Curry and rice Creamy tomato, olive and chive Penne Thai style sweet potato soup Sides Dijon mustard infused mashed potatoes GF Greek salad GF Quinoa tabbouleh DF/GF Pear and rocket salad GF Steamed greens DF/GF German potato salad DF/GF Braised Cardamom Rice DF/GF Herb Roasted Potatoes Maple Glazed Roast Pumpkin Creamy Potato and Chive Bake topped with Parmesan Cheese Pumpkin and Couscous Salad Note: DF = Dairy Free GF = Gluten Free Events Package 2017-18 7
OTHER INFORMATION PARKING Limited onsite free parking is available at the AHA building, with four car parks allocated per event. The car parks are marked with an Animal Health Australia reserved sign. Due to limited onsite parking it is recommended that taxi or public transport options be utilised. ACCOMMODATION If you require accommodation, we recommend the below hotels that are within close walking distance of our office: AVENUE HOTEL (5 minute walk) 80 Northbourne Avenue Braddon ACT 2602 1800 828 000 reservations@capitalhotelgroup.com.au PACIFIC SUITES (directly opposite) 100 Northbourne Avenue Canberra ACT 2601 02 6262 6266 reservations@pacificsuitescanberra.com.au EXTERNAL SUPPLIERS OR ACTIVITIES If you require something for your event that AHA cannot provide, you are able to use external suppliers with approval from AHA. The AHA events team is able to recommend external suppliers, or offer recommendations for things to do in Canberra prior to, during or following your event. We are here to help! Events Package 2017-18 8
BOOKING INFORMATION To book your event with AHA simply complete the booking form below and return it to the AHA events officer who will provide a booking quote and confirmation. The AHA events officer will work closely with you in the lead up to your event to finalise and confirm your event details. The events officer will then meet you on the morning of your event and assist throughout the day to ensure smooth running of your event and a quality experience for you and your delegates. CONTACT For more information regarding AHA events or to book, please contact: Events Officer - Animal Health Australia Address: Level 2, 95 Northbourne Ave, TURNER ACT 2612 Postal Address: PO BOX 5116, Braddon ACT 2612 Telephone: 02 6232 5522 Email events@animalhealthaustralia.com.au Events Package 2017-18 9
EVENT INFORMATION AHA EVENTS EVENT BOOKING FORM Send to events@animahealthaustralia.com.au Event name: Event date/s: Event time: * A surcharge of $50.00 per half hour will occur for meetings that need access prior to 8:30am (other than organiser) and / or run later 5:00pm. No. of attendees (estimate): Meeting room/s requested: Room set up required: *See below ORGANISER INFORMATION Organisation Name: Booking contact name: Booking contact phone: Booking contact email: Address: Contact name on the day: (include mobile number) CONFIRMATION Booking contact signature: Date: AHA EVENTS OFFICE USE ONLY Signed booking form received and booking confirmation sent: Final event information received and confirmed: Date: Date: Events Package 2017-18 10