Holiday Party Planning Essentials A COLLECTION OF PRINTABLES What s Inside Guest List Budget Planner Serving Guide Menu Planner Shopping List Pre-Party Checklist Post-Party Checklist pg. 2 pg. 3-4 pg. 5 pg. 6 pg. 7 pg. 8-14 pg. 15
Guest List NAME ADDRESS EMAIL ATTENDING Y N
FOOD & DRINK DESCRIPTION Budget Planner BUDGET ACTUAL DIFFERENCE DECORATIONS DESCRIPTION BUDGET ACTUAL DIFFERENCE DESCRIPTION BUDGET ACTUAL DIFFERENCE
Budget FOOD & DRINK DESCRIPTION Main course Side dishes Appetizers Alcoholic beverages Non-alcoholic beverages Desserts BUDGET ACTUAL DIFFERENCE DECORATIONS DESCRIPTION Flatware BUDGET ACTUAL DIFFERENCE DESCRIPTION Party favors Activities/games Entertainment BUDGET ACTUAL DIFFERENCE
Food APPETIZERS (BEFORE A MEAL) APPETIZERS (NO MAIN COURSE) MAIN COURSE/SANDWICHES SIDE DISHES MEATS Drinks PUNCH OR TEA (ALCOHOL IS SERVED) PUNCH OR TEA (ALCOHOL IS NOT SERVED) SODA WINE LIQUOR MIXERS BEER ICE Sweets CAKE COOKIES ICE CREAM CANDY Serving Guide 6 pieces per guest 4-6 pieces per guest, per hour 1.5 servings per guest 1-2 options: 2 servings of each, 3+ options: 1 serving of each 1 piece of each type per person 2 gallons per 25 guests 4 gallons per 25 guests 12 cans per 6 guests 5 bottles per 6 guests 1 bottle per 6 guests 1 liter of each per 6 guests 3 six packs per 6 guests 1 lb. per guest 1.25 slices per guest 3 per guest 1 gallon per 25 guests 1 cup per 2 guests TOTAL NEEDED TOTAL NEEDED TOTAL NEEDED
DATE: CATEGORY Ex. Dessert Menu Planner TIME: ITEM(S) ALLERGENS RESPONSIBLE Brownies Peanuts Myself Notes
FRUITS & VEGGIES Shopping List DRY GOODS MEAT & FISH FRIDGE & FREEZER MISC. Menu
BEFORE YOU GET STARTED Pick the right date Send out invitations Finalize the guest list Set a budget Determine a theme Plan out your menu Do some math to figure out supplies & food Consider layout & traffic flow Relax! Parties are meant to be fun, not stressful.
REFRESHMENTS Food & IMPORTANT FOOD
IMPORTANT
IMPORTANT
REFRESHMENTS Food & Bottled water Soda Hot chocolate Juice Wine Liquor Beer Mixers Coffee Ice IMPORTANT FOOD Appetizers Finger foods Chips & dip Main course Side dishes Salad Candy Dessert Condiments
Chafing dishes Fuel canisters Beverage cooler Tupperware/Plastic bags (leftovers) Serving utensils Cold cups Hot cups & lids Silverware sets Napkins and/or linens Small plates Large plates Extra toilet paper & facial tissue Place cards Camera Stain remover (carpet & clothing) Decorations: Banner Holiday tree IMPORTANT
Total house clean-up Organize fridge Labeled trash & recycling bins Set up food & drink areas Prepare activities/games Designate an area Put aside any supplies Fill a box with prizes Play room for kids with activities Secure area for guests belongings Set up all decorations Extra linens Music Christmas movies DIY photo booth Party favors IMPORTANT
Box up leftovers Wash dirty dishes Post-Party Checklist Notes IMPORTANT Take out any trash/recyclables Clean up counters & tables Store any games/activities Check for forgotten personal belongings Vacuum and/or sweep Wash any linens Upload pictures to share with guests Send out thank you notes