Events at the Scarab Club For questions regarding event at The Scarab Club please contact: Nicole Tennant Office and Events Manager 217 Farnsworth Detroit, MI 48202 (313) 831-1250 ntennant@scarabclub.org
Table of Contents Welcome 3 Facilities Features 4 Rentals and Guidelines 5 Floor Plans 6-8 Bar Packages 9 Sample Event Budget 10
Welcome to the Scarab Club We re delighted that you are interested in holding your event at our historic club. Founded in 1907, the Scarab Club is Detroit s enduring home for the cultivation and celebration of the arts. Located in the heart of Detroit s Midtown Cultural Center, the 1928 building is listed on both the state and national registry of historic places. It houses six working studios, two floors of gallery space, and an educational resource center. Arts and Crafts architectural features, including leaded glass windows, mica and metal lights with bands of geometric patterns glowing in the lounge, a timeless powder puff room with elegant seating area, and a beloved garden all crafted by the artistic hands of Scarab ancestors bridge the present with the past to create an intimate setting for your dream wedding, event, or meeting. The Scarab Club s gallery, lounge and intimate walled garden provide for flexible seating capacities and food and drink arrangements. The club can provide formal dinners, buffets, or food stations with a variety of bar layouts. The house caterer, The Caucus Club, provides services ranging from hors d oeuvres and luncheons to lavish receptions. The choice to hold your event at the Scarab Club not only provides a distinctive, historical venue, but also helps to support our programming, spanning visual, literary and performing arts. We appreciate your patronage and will be happy to work with you to create a unique and memorable event.
Facility Features Features A one-year membership to the Scarab Club ($350 value) Onsite security guard Onsite event host Dining tables and chairs for 80 guests Lounge (Wooden Tables & Chairs): (2) 8 ft. rectangular tables, (2) 6 ft. rectangular tables, (3) 4 ft. rectangular tables, (1) 39" diameter round table, (1) 48" diameter round table, (25) wooden chairs Gallery: (2) 6 ft. rectangular, (6) 8 ft. rectangular, (8) 60 round, (2) 72 round, (8) Hi-Tops, (98) black metal/plastic chairs China AV and Presentation Equipment ($100 value) o Podium o Portable speakers + microphone o Projector + screen Rocket Fiber high speed WiFi Dimmable lighting throughout the first floor Flexible setup/tear down time frames
Rentals and Guidelines Daytime rental hours are from 9:00 am-5:00 pm. Evening hours are from 5:00 pm-12:00 am. Internal setup will take place on Friday afternoon* for Saturday events. Client setup may begin at 9:30 on the day of the event. The Scarab Club Garden may only be rented in conjunction with rental of other space within the building; not for stand-alone ceremonies or events. Seating for garden ceremonies is not included in the rental fees. Rentals do not include linens, flatware, or specialty glassware. You are welcome to bring in floral, décor and candles. No décor may be adhered to the wall. Candles must be contained in glass containers or hurricanes. No taper candles are allowed in the building. You and your vendors are responsible for the install and tear down of all items brought in. All event materials must be removed from the premises between 12:00 pm and 5:00 pm on the day following the event. The SC is a working gallery and artwork will not be covered or removed during rentals except in the case of fragile work. We are generally able to provide general information on the exhibition calendar up to 12 months in advance. Fifty percent (50%) of the total cost including a one-year $350 membership fee (if applicable, in order to buy alcohol as a member) is due as a nonrefundable deposit at the signing of the contract. The balance, including payment for all other charges is due one week (5 business days) prior to the event date. Payment may be made by cash, check, money order, Visa, MasterCard or American Express. The Security Deposit check of $500 due the day of the event (or before) is to be returned within five business days barring damage or additional hours. Rental fees for events booked more than 12 months in advance may be subject to increased pricing, but will not exceed 15% of the quoted price. *Friday set-up is possible provided that no other event (exhibition opening, rental, etc.) is scheduled for Friday.
Gallery Floor Plan
Lounge Floor Plan
Garden Floor Plan
Bar Packages Included in these packages are: Basic glassware Ice Non-alcoholic beverages and mixers Bartenders are $25/hr. and bar backs are $15/hr. A 20% service charge and 6% sales tax are additional. Setup fee for a secondary bar is $150. Coffee and Tea Service: ($2.50/person) Champagne Toast: ($2.50/person) Upon request, we offer a complimentary specialty cocktail with items included in your chosen package otherwise pricing will vary. Non-alcoholic beverages package ($11.00/person) Coca Cola products, orange juice, cranberry juice, club soda. Seasonal additions include lemonade and apple cider Beer + Wine Package ($21/person) Wines: Canyon Road Cabernet, Chardonnay, and Pinot Grigio, Dark Horse Pinot Noir Beers: Molson, Amstel Light, Sharps non-alcoholic House Package ($26/person) Wines: Canyon Road Cabernet, Chardonnay, and Pinot Grigio, Dark Horse Pinot Noir Beers: Molson, Amstel Light, Sharps non-alcoholic Liquors: Sobieski Vodka, New Amsterdam Gin, Bacardi Rum, Canadian Club Whiskey, Jim Beam Bourbon, J&B Scotch Premium Package ($29/person) Wines: Dark Horse Cabernet, Chardonnay, and Pinot Noir, Canyon Road Pinot Grigio. Beers: Molson, Amstel Light, Founders All Day IPA, St. Pauli Girl non-alcoholic Additional Mixers: Bloody Mary mix, sweet and dry vermouth Liquor: Tito s Vodka, Tanqueray Gin, Bacardi Rum, Sailor Jerry's Spiced Rum, Crown Royal Whiskey, Jack Daniels Whiskey, Maker s Mark Bourbon, Johnnie Walker Black Scotch, El Jimador Reposado Tequila Michigan Package ($31/person) Wine: Black Star Farms Red House White, Grand Traverse Select Pinot Grigio, Three Thieves Pinot Noir, Leelenau Tall Ship Red Beer: Motor City Brew Works Bohemian Lager, Founders All Day IPA, Motor City Nutbrown, Bell s Lager of the Lakes, St. Pauli Girl non-alcoholic Upgraded Mixers: Faygo products, Bloody Mary mix, sweet and dry vermouth. Liquors: Valentine Vodka, Two James Gin, Ugly Dog Rum, Gray Skies Spiced Rum, Black Swamp Whiskey, Flat Landers Bourbon, Detroit City Homegrown Rye, Cabresto Tequila
Sample Event Budgets Evening event with seated meal for 80 guests: $8,710.56 Facility ($2,690.00) 1-year Scarab Club membership 5-hour rental Gallery + Garden + Lounge Ceremony in Garden Staffing: Host, Security Tables, chairs, Linens Beverage ($3.203.20) Premium Beverage Package, inclusive of basic glassware, tax and gratuity Staffing: (1) Bartenders, (1) Bar Back Food ($2,817.36) Plated meal by Caucus Club Catering at $27.95/person, inclusive of tax and gratuity* Evening event with strolling meal for 150 guests: $14,211.50 Facility ($2,690.00) 1-year Scarab Club membership 5-hour rental Gallery/Garden/Lounge Ceremony in Garden Staffing: Host, security, 2 bartenders, bar back, dishwasher Tables, chairs, Linens Beverage ($5,369.00) House Beverage Package, inclusive of basic glassware, tax and gratuity Staffing: (2) Bartenders, (1) Bar Back Food ($6152.50) Strolling Dinner: A Taste of Michigan by Caucus Club Catering at $32.50/person, inclusive of tax and gratuity * *Subject to final catering plan