To our 2016 Seafood Festival Food Vendor Partners:

To our 2016 Seafood Festival Food Vendor Partners: Over the past two years the NC Seafood Festival has heavily promoted the availability and quality of North Carolina harvested seafood through our vendors and Cooking with the Chefs Tent. The response from our visitors has been overwhelming. We believe this emphasis is core to the mission of the North Carolina Seafood Festival and capitalizes on the growing local food trend. Vendors that choose to provide at least one locally harvested seafood item will be highlighted in two significant ways. First they will be highlighted in the Carteret News Times map of the festival that will be handed out as a guide to the majority of our guests (if validated by the date requested). In addition, vendors that choose to purchase local seafood will also be identified by a flag flying over their booth sponsored by the NC Department of Agriculture. Since beginning our campaign to encourage our vendors to serve North Carolina harvested seafood, our patrons look for the fresh seafood banners knowing that they are getting the highest quality seafood available. Vendors also found that the purchase cost of North Carolina harvested seafood was similar in price to internationally harvested product. In addition, we found that our local suppliers are agreeable to helping vendors restock their supplies when that started running short over the weekend. Thank you for your consideration to serve locally harvested seafood. For clarification purposes, qualifying seafood is defined as seafood purchased or caught that is North Carolina harvested by Fisherman that reside in North Carolina. Ultimately, the Festival would like to see 100% of our food vendors offer at least one NC harvested seafood product. We will be working very hard this year to see what avenues are available so that we can help our vendors secure the freshest NC harvested seafood product available at the best price. You will find attached a listing of seafood wholesalers who you can contact regarding purchase price and availability. Furthermore, we have no objection with you offering a wholesaler to display their sign within your booth if this will help you to negotiate a satisfactory price provided that receipts of purchase are provided to the Festival office. Vendors that decide to provide locally harvested seafood will need to validate your purchase or catch with Carol Campbell at the North Carolina Seafood Festival Office (252-726-6273 or carol@ncseafoodfestival.org) not later than September 1st. Without a doubt our attendees want to see local seafood products served during our Festival. We ask that you join the North Carolina Seafood Festival to help promote North Carolina harvested seafood at the North Carolina Seafood Festival. Best Regards, 2016 North Carolina Seafood Vendor Committee

30th Annual North Carolina Seafood Festival September 30 October 2, 2016 Food Vendor Agreement HOURS OF FESTIVAL: Friday, September 30th Vendor Move-in 7:00 a.m 11:00 am Festival Open: 12:00 pm 11:00 pm st Saturday, October 1 Festival Open: 10:00 am 11:00 pm Sunday, October 2md Festival Open: 11:00 am 5:00 pm Streets reopen for move-out at 6:00 pm Application: Early bird deadline: April 1, 2016, application deadline: May 13, 2016 Only fully completed applications with payment in full for booth rental, electrical, insurance, etc. will be accepted. Please submit three photographs showing your display and materials sold. Photos will not be returned. All new vendors must submit three references including names and addresses All vendors are required to have liability insurance. Deadline for applying for a TFE Health Department permit: September 15th, 2016. New non-profit vendors must include a copy of their non-profit status throught the State of North Carolina. Booths: Vendor spaces are sold in 10 x 10 increments. See attached information regarding guidelines and pricing for nonprofit groups and commercial food vendors. Participants are expectred to bring their own display booth, display racks, tents, sandbags/weights, and materials. Tents must be properly secured with sandbags/weights. We are at the beach!! Electrical services must be requested on the attached application and submitted with payment in full (see attached electrical information). Each booth will be required to have on site a 5 lb ABC dry chemical extinguisher that has been serviced or purchased within the past 12 months. Selection: Commercial food vendor spaces are very limited. Approval is not guaranteed. Selection and placement preferences will be given to vendors who agree to sell at least one North Carolina harvested product. Each application will be reviewed and judged by the vendor committee in a timely manner. Vendor payments will not be deposited until acceptance is granted. Upon acceptance, email confirmation will be sent to the contact listed on the application. Unapproved vendors will have their undeposited checks mailed back. Booth spaces will not be assigned until late August. Vendor packets will be available at the vendor meeting scheduled in early September. Vendors unable to attend will have their packets mailed. Set-Up: Vendor set-up is only allowed on Friday, September 30th from 7:00 am 11:00 am. One vehicle entry pass will be included in your vendor packet. No additonal passes will be given. Your move-in access location will be designated within your vendor packet.

Unload and move your vehicle before you begin your booth set-up. All vehicles must be removed from the streets by 11:00 am on Friday Vendors are not allowed to set-up outside their assigned booth space. A five (5) foot fire break is allowed between each booth. This area is provided for safety, not for vendor equipment. Vendors blocking this space will be asked to leave. Restocking: No vehicles will be allowed on the streets starting at 11:00 am on Friday until vendor move-out at 6:00 pm on Sunday. Vendors may HAND-CART restocked items each day. Move-Out: The Festival will end at 5:00 pm on Sunday. No vehicles will be allowed entry onto Festival grounds until 6:00 pm. Use this hour to start packing your supplies before bringing your vehicle to your booth. Sales: Each vendor is responsible for collecting and paying all North Carolina Sales Tax. Each vendor must provide on their application their NC Sales & Use Tax Number or Certificate of Registration number this also includes all non-profit schools, churchs, clubs, etc. There are no exceptions. You must have your sales tax certificate with you during Festival hours. Security: Vendors may leave their product in their tent overnight at their own risk. Damage or loss will be the responsibility of the vendor, not the NC Seafood Festival. The Vendor Committee will visit all booths and retain the right to remove undesirable items that were not included on your application. Vendor Parking: Free parking is offered at the State Port on Saturday and Sunday only. Private parking lots may consider renting vendor spaces throughout the weekend. We will forward contact information for these lots around the end of August. Make sure that you do not park illegally. You will be towed at your expense. Keep your vehicle entry pass within sight in your vehicle during the Festival Insurance: The NC Seafood Festival requires all vendors to carry liability insurance. Arts/Crafts Vendors can choose to either arrange for their individual insurance coverage or go through the NC Seafood Festival for approval for the following coverage: $1,000,000 Occurrence limit for Premises and Operations & Product and Completed Operations $3,000,000 Products Aggregate Limit Vendors indicating that they would like to be included for approval for this coverage will be charged as follows: $75.00 per 10 x 10 booth This coverage is for liability coverage only does not cover your property in the event of damage or theft. Food Vendors opting to obtaining insurance coverage through the NC Seafood Festival should indicate purchase request on the attached application and submit payment for this service along with the vendor application. Not all vendors may qualify for this program such as Liquor Stands, Mechanical Rides, Amusements Devices, etc. Kaliff Insurance will approve each vendor prior to the event. If you wish to have coverage that will pay for injury, property damage (storm damage, theft, breakage, etc.), and liability coverage, we suggest that you contact your individual insurance agent to discuss the plan best suited for your needs.

Vendor Fees: Non-Profit Food Vendors (Civic, community, church & educational organizations) All new non-profit food vendors must show document from the State of NC regarding non-profit status. Booth must be manned and operated by the non-profit group members. You cannot hire or arrange services from a for-profit organization to manage this space. 100% of all profits must go to the non-profit group FEE: $315.00 for 10 x 10 booth Non Profit Commercial Food Vendors Limited commercial booth spaces are available. FEE: $835.00 for 10 x 10 booth The following applies to both commercial and non-profit vendors 1. Photos must accompany vendor application. Photos should include pictures of booth space and items sold 2. All food venders must obtain a Temporary Food Establishment Application from the Carteret County Health Department and remain in compliance with the Carteret County Health Department throughout the Festival. See Carteret County Health Department downloads on NCSF website. License must be confirmed not later than 15 calendar days prior to October 3 rd (September 17 th ). 3. All new vendors must include 3 references including name, address, and phone number 4. Menus must accompany application. Only items listed on application can be served unless approved in writing 45 days prior to the Festival 5. Only one (1) side item can be served per seafood entrée offered. A side item is considered as a vegetable, potato, etc. NO FUNNEL CAKES OR SMOOTHIE DRINKS ARE ALLOWED! 6. This is a Seafood Festival No food vendor will be allowed unless seafood items are sold. Electrical Services The Festival has a limited amount of electrical capacity. 1. MAXIMUM POWER PER VENDOR BOOTH IS 50 AMPS 2. Please list the types of electrical items you will be using on the application (oven, refrigerator, grill, etc.) 3. Look at the name plate rating located on each piece of equipment to determine the amperage needed for that item 4. If you have a trailer that comes with a cord, select from the list below. It must be a ground faulted connection with a 120 volt outlet. 5. Based on OSHA regulations, you must have 100 consecutive feet of grounded #12 wire extension cord with three conductors. Due to the limited quantity of these cords in the Carteret County area, you need to obtain these cords in advance. ELECTRICAL FEES 120 Volt - $70.00 Each additional 120 volt circuit - $35.00 220 volt circuits 30 amp service - $150.00 220 volt circuits 50 amp service - $175.00 3 or 4 wire direct wire service - $175.00 NOTE: Because power must be shared with other participants and temporary power loss at such events is not uncommon, participants should be prepared for occasional power issues such as surges, outages, etc. Proper action should be taken by the vendor to protect any sensitive equipment with surge protectors, etc. No electrical cords or lights will be provided by the NC Seafood Festival. Vendors will be given in their packets electrical tags based on your electrical request and payments. These tags will be required to be placed at the point of connection. Outlets will be checked throughout the Festival. Electrical connections not bearing a tag will be unplugged and the vendor will risk being asked to leave the grounds. No power strips will be allowed within the booth area. Century Link will be providing free secured wireless internet services to our vendors. Please note on the attached form the amount of devices that may require this service.

North Carolina Seafood Festival 2016 Food Vendor Application Early Bird Deadline - $25.00 discount per organization if received by April 1, 2016 Application Deadline May 13, 2016 Booth spaces may sell out before the deadline Do not delay! Please complete the following 4 pages and return this document along with your payment to the following: NC Seafood Festival P. O. Box 1812 Morehead City, NC 28557 Email: fun@ncseafoodfestival.org Fax: 252-726-0318 Phone: 252-726-6273 Vendor Contact Information: - Required Booth Name (Give name that you would like to have listed in advertising): Name of Contact: Address: City: State: Zip Code: Phone: Cell: Fax: Email: North Carolina Sales & Use Tax or Certificate of Registration Number For more information: www.dornc.com/electronic/registration/index.html. A copy of your certificate should be submitted with your application. NO APPLICATION WILL BE ACCEPTED WITHOUT THE REQUIRED TAX NUMBER!!! During normal hours of operation, the Festival s main source of contact is either email or cell phone. Please make sure that the Festival s email address is allowed by your computer s security screens. Emergency Contact During Festival - Required Name: Phone Number: Email: Location (if known) where you will be staying during Festival: Additonal contact and phone number if you are unreachable: Should your emergency contact change before the Festival, please call our office with the correct information. This information will be given to our overnight security for contact in the event of an emergency! Application Page 1

Vendor Space Requested Number Requested # of 10 x10 non-profit food group booths at $315.00 each # of 10 x10 commercial food booths at $835.00 each Total Booth Rental Paid Will you agree to sell at least one seafood product that is North Carolina harvested? Yes No If so, please describe product: Have you been a vendor at the Seafood Festival: Yes No What years: Would you like for the Festival to attempt to keep your booth assignment within the same general location as in previous years (Space is not guaranteed) Yes No Please specify: Describe structure you will be using such as a tent or trailer: List all items you plan to sell within your booth. Items may not be changed unless agreed to by the NCSF. Be specific: Electrical Needs Do you require electrical Yes No (Refer to electrical information before requesting) Number Requested Total Electrical Paid # of 120 volt service - $70.00 # of each additonal 120 volt outlets - $35.00 each # of 220 volt circuits 30 amp service - $150.00 each # of 220 volt circuits 50 amp service - $175.00 each # of 3 or 4 wire (direct wire) service - $175.00 each Give full description of the equipment which will require power: Will you require secured wireless internet service Yes No How many devices will you be using (Service will be free) Vendor Insurance Coverage Through Kaliff Insurance/Lloyds Do you wish to purchase insurance coverage? Yes No Number of Booths Requested Under Coverage: Each 10 x10 booth $75.00 Total Amount of Insurance Paid: Name on insurance coverage: Total amount paid including booth fees, electrical fees and insurance coverage: ****** There is a $35.00 fee for returned checks. ***** COMPLETE & RETURN TO: NCSF, P. O. Box 1812, Morehead City, NC 28557 ~ 252-726-6273 Vendors will not hold the Festival participants, directors, volunteers, employees, Town of Morehead City, or Festival sponsors responsible for claims, losses, fees, damages or expense. The Festival will not refund fees due to inclement weather, government action, strikes, terrorism acts, or other matters beyond its control. Each application is juried by the NC Seafood Festival Vendor Committee. All vendors will be notified of their acceptance/rejection in a timely manner. Notification will be provided in writing either by email. Checks will not be cashed until acceptance is determined. Vendor Signature (Required) NC Seafood Festival Representative Date Date ----Office Use Only---- Date Received: Approved Denied Date Payment Received: Application Page 2

Festival Policies & Regulations 1 Food vendors may not sell bottled water, carbonated drinks, funnel cakes or smoothies. 2. Each booth must have a 5-lb. Fire Extinguisher. Fire extinguisher should be an ABC type and have a current inspection tag. Your booth will be inspected by the Fire Marshal. A Type K fire extinguisher is required for vendors cooking with grease or has deep fat fryers. (See information from Fire Marshal). 3. All propane tanks and other cooking devices must be protected from tipping over and unintended contact to people or clothing. All cooking devices and hoses must meet current Health and Fire Safety Code. 4. Vendors should use Health Department recommended hand washing facilities. 5. Safety concerns must be addressed at once and vendor may not be allowed to operate until the safety concerns are corrected. 6. Grey water barrels will be available for disposing waste water. Locations for grey water barrels will be indicated on your map within the vendor packet. No water is to be dumped on the ground. This includes ice melting and hand washing runoff. 7. Disposing of oil will be the vendor s responsibility. You will be notified before the Festival of grease and grey water disposal locations. Any vendor found dumping inappropriate material will be fined and immediately removed from Festival. 8. Prices must be posted and visible to public. Signs should be large enough to be seen from a distance and high enough to be seen over the people waiting in line. NCSF Board of Directors will check booths after beginning of Festival and Vendor will not be allowed to operate without appropriate pricing sign. 10. All vendors must move in on Friday morning from 7:00 am 11:00 am. NO EXCEPTIONS! You will be given a map showing the entry point into the Festival within the vendor packet. Board members will be stationed at each block to assist with proper location set-up. All vehicles must be off the streets by 11:00 am. Vehicles not off the streets by 11:00 am will be towed at the vendor s expense. Vendors who attempt to move in earlier than the designated time will be escorted off Festival grounds and not allowed to return. All vendor booth fees paid will be forfeited. 11. Vendors are encouraged to bring hand carts to transport additional product to their booth during the weekend. 12. Booth spaces are 10 x 10. No booth shall exceed 12 feet in height including signage. Vendors are not allowed to set anything up in front, behind, or beside the allocated space. Vendors cannot solicit sales outside their booth space. At no time will the vendor be allowed to impede the flow of traffic. Should your booth require additional space, a second booth must be purchased. Vendor must take into consideration the tongue length of their vehicle. Failure to not advise the Festival of the correct length of a canteen including tongue length may result in reassigning a vendor to an alternate location. 13. The NC Seafood Festival will notify the vendor of their tentative booth location at the Vendor Meeting. The NC Seafood Festival reserves the right to reassign vendor spaces throughout Festival weekend. 14. Booths may not be moved without permission from the Festival Vendor Committee. 15. Vendors are required to have their booths open until dusk on Friday and Saturday. We welcome you to stay open until closing at 11:00 pm, but you will need to bring your lighting and purchase electrical outlets from the Festival. 16. The Festival goes on rain, shine and wind. We are at the Beach be prepared for wind. You must bring adequate bucket anchors for your tent. No stakes can be driven into the pavement or ground. We suggest that you lower your tent at night to lessen the chance of wind damage overnight. 17. Vendors must bring their own tables, tents/tarps, chairs, electrical cords, and any other items needed including materials to protect your product from inclement weather. 18. Vendors are responsible for collecting and reporting their own taxes. 19. In the event of inclement weather, you will not be allowed to remove your booth until an official decision is made to close the Festival by the Executive Director and the Board of Directors Chairperson. However, you may choose to leave your booth until that time.. Application Page 3

20. Only one (1) waterfront vehicle pass will be given per exhibitor NO Exceptions 21. Power must be paid in advance. You should bring a minimum of 100 ft consecutive # 12 wire with 3 conductors for each outlet requested. Cords need to be 3 wire and in good condition. Cords that have worn places, splices, and plugs replaced are not acceptable 22. All vendors shall have a five (5) lb. ABC dry chemical extinguisher on hand that is full and has been serviced in the last twelve (12) months with tag of the Service Company or indicate date of purchase within the past 12 months. 23. No pets, skateboards, bikes, or scooters are allowed within your booth area. 24. Vendor has private liability coverage for their booth or will purchase coverage through K&K Insurance Company offered by the NC Seafood Festival. Wine vendors will need to secure private liability coverage. No T-shirts, bottled water, or carbonated drinks may be sold. No sound amplification may be used unless agreed to in writing with the NCSF not later than 14 days prior to the Festival. No generators will be allowed. This includes both gas and propane. Only power source allowed will be from services contracted through the Seafood Festival office. No raffles will be allowed on the Seafood Festival grounds. No coupons may be given out from your booth for any business not directly affiliated with your booth. No balloons, silly strings or pop rocks are allowed Vendors cannot sublet, assign, donate or trade your space. Vendors will be responsible for proper disposal of water/grease at designated drop off points. Any vendor dumping inappropriate materials will be fined and immediately removed from the Festival. Vendors will be notified of drop off locations prior to the Festival. The North Carolina Seafood Festival, it s Board, employees, and volunteers and sponsors will not be held responsible for loss or damage before, during, or after the Festival. REFUNDS: FORCE MAJEURE: Vendor acknowledges and agrees the NC Seafood Festival shall not be obliged to issue refunds under any circumstances on vendor space rental. The NC Seafood Festival is not liable or responsible for delays, cancellation, or postponements of the Festival or events within the Festival due to inclement weather, war, government action, strikes or other matters beyond its control. Vendors not following these guidelines will be closed immediately with no refund and no admission to future Seafood Festival! By signing this application, you are confirming that you have read and fully understand and agree to the terms within the vendor application, will abide by the rules or risk being removed from the Festival grounds, and that you have appropriate insurance. - Signature is required! Booth Name Applicant Name Date Application Page 4