Conference Packages
Table of Contents Events at the Tradies... Page: 1-4 Conference Room Capacities and Hire... Page: 5 Conference Room Configurations... Page: 6 Photos... Page: 7 Day Delegate Package... Page: 8 Morning and Afternoon Selection... Page: 9 Working Lunch #1 and #2... Page: 10 Buffet Lunch #1... Page: 11 Buffet Lunch #2... Page: 12 Buffet Lunch #3... Page: 13 Beverage Package... Page: 14 Wine List... Page: 15-16 Term and Conditions/Booking Form... Page: 17-20
Welcome to Events At The Tradies Canberra, Woden Preparing for your next important event shouldn't be hard, it should be exciting, and whether you're planning something small for a handful of colleagues or something magnificent for a few hundred of your nearest and dearest, Events At The Tradies is ready to deliver just that...excitement! Whether it's for business or for pleasure, the team at The Tradies love planning events, and we're passionate about making functions of any kind and size effortless, enjoyable, and ultimately successful. Our venues are perfectly situated in Canberra's south and north and provide elegant, modern, and versatile spaces suitable for all occasions. Events At The Woden Tradies features our flagship offering, The Stromlo Room, one of Canberra's premier contemporary spaces and the location of many of Canberra's biggest nights. Combine our ideal locations with your very own dedicated functions manager to guide you every step of the way, custom catering packages to suit any budget and taste, and bundled on-site accommodation rates at our award-winning 4-star Tradies Quality Hotel WodenTradies and Quality Hotel Dickson, it's easy to see why you can expect the best with Events At The Tradies. Please note that Events At The Tradies does not host 18th birthday parties or 21st birthday parties. 1
Planning your next event with us The team at the Tradies will be on hand to ensure that all of your function and catering requirements meet your expectations. Menus can be adapted to suit your needs, from the smallest group to a cocktail party for 250 guests. Morning and afternoon tea options include a range of light and healthy snacks for a workbreak, through to decadent cakes and slices to complement and encourage social interaction and networking. We have a variety of lunch options from sandwich and hot food platters to a full buffet, which can be set up inside the conference area. Stromlo and Burley Griffin Room Located upstairs from the club reception, the Stromlo Room offers a modern and flexible event space to cater to a versatile range of events from conferences and meetings to cocktails and formal dinners. Boasting its own kitchen, bar, private access lift facilities and own bathrooms the Stromlo room can cater for banquets of up to 300 guests. For smaller events, the Stromlo Room 2 provides the perfect space 20 to 40 guests. Please speak to our staff about menu and package options for this room. Melrose and Yamba Boardrooms For smaller, more intimate conferences and meetings, the Melrose and Yamba Rooms are ideal to cater to your needs. With its own private courtyard and abundance of natural lighting, the Melrose Room can cater from 5 to 30 guests for meetings, networking events, cocktails or small private gatherings. The Yamba Room is specifically designed for small meetings and training sessions and can seat up to 18 guests boardroom style. All of the function rooms are equipped with modern furniture and is suitable for a range of different configurations and layouts. Wireless ADSL Internet access and complimentary underground car-parking are also included. Your dedicated Functions and Events Manager, and the professional staff at The Tradies, will take the stress away from your day by managing all of the details of your function, including equipment, audio/visual hire, catering, special conference day packages and anything else you require to may your event a success. 2
The Woden Tradies Precinct The Tradies The Tradies has been a Canberra institution for 50 years, operating licensed community clubs in Woden and Dickson. Immensely proud of our history and excited about the future, we are constantly adapting and growing to service the needs of our broadening membership base and the larger Canberra community. We're passionate about making sure that every visit with us is accompanied by an excellent dining and drinking experience and unbeatable value-for-money. Combined with our commitment to Canberra-region award-winning wine and produce, only the freshest seasonal ingredients, and a menu on offer nearly all day, when you visit The Tradies for breakfast, lunch, or dinner, you're in for more than a meal - you're in for a treat. The Tradies Quality Hotel CANBERRA'S AWARD-WINNING - 4-STAR QUALITY HOTEL WODEN & DICKSON Proudly owned and operated by The Tradies Group, Quality Hotel Woden and Quality Hotel Dickson are both ideally situated in Canberra's cosmopolitan dining precincts and are only minutes from all of the iconic attractions of our nation's capital. Talk to our Functions Manager when you book your event for more information about our accommodation. 3
Where to find us The Woden Tradies Cnr Furzer/Launceston Streets, Phillip ACT, 2602 Phone: 02 6285 1995 Fax: 02 6247 4455 E-mail: functions@thetradies.com.au thetradies.com.au 4
Equipment Hire and Room Capacities The following items are included when you hire one of our conference rooms: A standard flip-chart A standard whiteboard Mints and iced water Pads and pens Free Wi-Fi Free Parking Entrance Table Plants in room The following items are available upon request; further charges apply to these items: Data projector and Screen Electronic whiteboard New Range of Audio Technical Wireless Microphones (incl. headset system & lectern) Conference Delegate Microphone System Polycom Conference Phone Stromlo Room Room Capacity Chart Burley Griffin Room Melrose Room Yamba Room Pillars Private Dining Board Room 40 30 18 12 20 Cabaret 300 40 N/A N/A 20 Classroom 160 30 12 12 N/A Cocktail 500 50 30 N/A 30 Theatre 420 40 30 25 N/A U-Shape N/A 20 16 15 N/A Conference Room Hire Chart Conference Rooms Monday-Saturday Hire Rates Sunday Rates Full Day $650 $750 Stromlo Room Half Day $450 N/A Dinner $1000 $1,100.00 Burley Griffin Room Melrose Room Yamba Room Full Day $400 $500.00 Half Day $300 N/A Full Day $300 $400.00 Half Day $200 N/A Full Day $150 $250.00 Half Day $95 N/A Pillars Private Dining Dinner $400 $500.00 5
Conference Room Configurations Boardroom Cabaret Classroom Hollow Square U-Shape Theatre 6
Conference Packages & Catering Options 7
Day Delegate Package $45 pp* Minimum of 20 guests Continuous Tea and Coffee from arrival Morning Tea Select one of the following: Assortment of Mini Muffins/ Freshly Baked Cookies / Banana Bread / Mixed Danish Pastries / Assorted Slices / Friands (Gluten Free) / Seasonal Fruit Platter (Gluten Free) Lunch A selection of Pointed and Open Sandwiches and Gourmet Wraps Lunch is also served with A Seasonal Fruit Platter and Freshly Brewed Coffee and a selection of Teas and Juices Afternoon Tea Select one of the following: Assorted Slices / Freshly Baked Scones with Jam and Cream / Freshly Baked Cookies / Flourless Orange Cake (Gluten Free) / Seasonal Fruit Platter (Gluten Free) Your day delegate package also comes with the following inclusions: Room Hire Data Projector 1x Flip chart 1x Whiteboard Mints and Iced Water Free Wifi Free Parking *The day delegate package is available with the hire of the Melrose, Yamba or Stromlo 2 rooms. The price for this package in the Stromlo room is $65.00 pp with a minimum of 60 guests. 8
Morning and Afternoon Tea Selections Flourless Orange Cake (Gluten Free)... $5.50 Lemon Passion Fruit Slice (Gluten Free)... $5.50 Blueberry Muffin (Low-fat)... $5.00 Fruit Friands... $5.50 Assorted Sara Lee Cake... $4.00 Assorted Freshly Baked Cookies... $3.50 Seasonal Fresh Fruit Platter... $5.00 Scones with Jam and Cream... $5.50 Sour Cherry Frangipane Slice... $5.50 Carrot and Walnut Slice... $5.50 Rocky Road Slice... $5.50 Danishes... $5.00 Continuous tea and coffee... $9.00 Tea and Coffee (1 Hour Only)... $4.00 (Prices are per person) 9
Working Lunch #1 $23 pp Minimum of 20 guests A selection of Gourmet Sandwiches, Open Faced, Focaccia Rolls, Wraps, and Traditional Closed Sandwiches with an assortment filling. Please select five options from the below list: Smoked Salmon, Cream Cheese and Cucumber-Roast Beef, Hummus and Red Onion Jam Tuna, Spring Onion and Homemade Mayonnaise Harissa Chicken with Alfalfa Roast Lamb, Grilled eggplant and Mustard Piri-Piri Egg and Lettuce Smoked Ham, Tomato and Provolone Cheese Chicken, Avocado and Cheese Grilled Eggplant, Capsicum, Hummus + Greens (vegetarian) Mushroom, Semi Dried Tomato, Fetta, Chives, Greens + Tom Chutney (vegetarian) Pumpkin, Brie, Beetroot Relish, Rocket + Capsicum (vegetarian) Lunch is also served with: A seasonal Fresh Fruit Platter & Freshly Brewed Coffee and a selection of Teas and Juices Gluten Free wraps and breads available upon request Working Lunch #2 $24 pp Minimum of 20 guests A selection of Gourmet Sandwiches, Open Faced, Focaccia Rolls, Wraps, and Traditional Closed Sandwiches with an assortment of filling Homemade Tomato, Ham and Cheese Quiche & Mini Chicken Skewers with Satay Dipping Sauce Lunch is also served with: A seasonal Fresh Fruit Platter & Freshly Brewed Coffee and a selection of Teas and Juices Gluten Free wraps and breads available upon request 10
Buffet Lunch #1 $25 pp Minimum of 20 guests Salad Selection Mango and Mixed Green Salad with Cream Cheese, Olives, Prosciutto Parma Ham and Mango Balsamic Vinaigrette Potato Salad with Bacon, Capsicums, Boiled Egg and seeded mustard Mayonnaise dressing Main Select two of the following: Beef Lasagne Baked Chicken Maryland and Medallions with fresh Rosemary herb and Shallot Sauce Mixed Vegetable and Ricotta Strudel Beef Stew with Carrots, Potato, Peas, Capsicum and Olives Served with Jasmine Rice and Freshly Baked Bread Rolls Dessert Seasonal Fresh Fruit Platter Freshly Brewed Coffee, a Selection of Teas and Juices Kindly Note that all Low-Fat and Lactose Free dish are subject for additional charge 11
Buffet Lunch #2 (Gluten Free) $26 pp Minimum of 20 guests Salad Selection Mixed Green lettuce with Boiled Eggs, Capsicum and Sliced Onions served with Balsamic Bacon Oil reduction dressing. Potato Salad with Bacon, Capsicum and Boiled Eggs Main Select two of the following: Penne Arabiata Pasta with Salami, Pepperoni and fresh Chillies in Napolitano Sauce Al Tono Penne Pasta with Tuna, Zucchini, Eggplant, Capsicum and sundried Tomato in White Wine sauce Baked Chicken Maryland Medallions with fresh Rosemary herb and Shallot Sauce Stir Fried Mixed vegetables with cooked Prawns Ham, spinach and cheese Quiche Served with Jasmine Rice and Freshly Baked Bread Rolls Dessert: Seasonal Fresh Fruit Platter Freshly Brewed Coffee, a Selection of Teas and Juices Kindly Note that all Low-Fat and Lactose Free dish are subject for additional charge 12
Buffet Lunch #3 $28.50 pp Minimum of 20 guests Select two of the following items Coloseo Salad, Mixed Green lettuce with balsamic vinegar reduction, Bacon, Feta Cheese, Onion, Capsicum Greek Salad with Cos Lettuce, Tomato, Cucumber, Olives and Feta Cheese Tradies Caesar Salad with topped with deep fried Chicken Schnitzel Mezza Platter consisting of Dips, Marinated Vegetables, Vine Leaves, Olives and Crusty Bread Fresh Endives platter topped with Smoked Salmon Mousse, alfalfa sprouts and Black Caviar Select two of the following items Spinach Ricotta Ravioli Pasta with basil and Napolitano Sauce Vegetarian Lasagne pasta Tomato, Ham and Spinach quiche Thinly slice Beef Strips with lemon and soy sauce reduction Chicken Ale King with mushroom, capsicum and Béchamel Sauce Homemade Lamb Meatballs with rosemary, mushroom and red wine jus sauce Ratatouille Vegetables with mixed herbs in Poroporo Sauce Baked Barramundi with herb butter sauce Served with Jasmine Rice and Freshly Baked Bread Rolls Dessert Seasonal Fresh Fruit Platter Freshly Brewed Coffee, a Selection of Teas and Juices Kindly Note that all Low-Fat and Lactose Free dish are subject for additional charge 13
Terms & Conditions Deposits Please be aware that tentative bookings can only be held without deposit for no longer than 14 days. Bookings may be secured by payment of a $250 deposit and completion of a signed agreement to the terms and conditions. Cancellation of Reservation Deposits will be refunded where a cancellation occurs within 60 days of a scheduled booking date. If a cancellation occurs less than 60 days prior, the deposit will be forfeited. Cancellations occurring less than 30 days prior to an event will also incur a room hire charge. Additionally, bookings cancelled within 4 working days of a scheduled event will be subject to payment of an amount equal to 50% of agreed food requirements. Number Confirmation For planning purposes we request an indication of guest numbers 14 days prior to the function date. We ask that final numbers and function details are confirmed 4 working days prior to the function being held. Charges will be based upon those confirmed numbers. Surcharges Should your function exceed the booked time, a labour charge of $150.00 per additional hour will incur plus $50.00 per hour where security staff is employed. Room Setup/ Floor Plan While every effort is made to cater for individual needs, changes to agree Table/ Floor / Setting plans may only occur up to 48 hours prior to an event. Prior approval must be sought for the placement and fixing of any decorative material. Food With the exception of celebratory cakes, only food supplied by The Tradies may be consumed on the premises. Alcohol Under the Responsible Service of Alcohol provisions of the Liquor Licensing Act, service may be refused to any guest and a function terminated at any time due to inappropriate behaviour. Alcohol cannot be provided without food service and catering may not be provided for less than the number attending. Entertainment To safeguard the comfort of other patrons, any form of entertainment being provided by the client must have prior approval and levels of amplified music may be monitored. Damages The client will be responsible for any damage caused by guests to club property, including any additional cleaning requirements; The Canberra Tradesmen Union Club (The Tradies) does not accept any responsibility for damages or loss of property and equipment during or after the event. Dress All guests must adhere to dress codes when using Club Facilities. 14
Acceptance I have read the above terms & conditions and agree to comply. Member s Name:........................................................... Telephone:................................................................ Signature:................................................................ Membership Number:..................................................... Signature (Function Coordinator):.............................................. Authorisation of Payment To be completed by client on confirmation of reservation Name:................................................................... Organisation:.............................................................. Date of Function:........................................................... Payment Details: Bankcard MasterCard Visa Diners Amex Please note: A surcharge of 2.5% will apply for Diners or Amex cards. Number: - - - Expiry: / Cardholder Name:........................................................... Signature:................................................................. Date: / / Please fax back this agreement form along with the booking form to (02) 6247 4455 to guarantee your booking. We look forward to meeting you and your delegates on the day. Please note, a credit card must be provided unless you already have an approved account with the Quality Hotel Woden. We have the right to change the prices, and will advise accordingly. 15
Conference Booking Form Organisation Details - Contact Details Conference Name:.......................................................... Date of Conference:......................................................... Organisation:.............................................................. Contact Name:........................................................... Telephone:............................................... Address:.................................................................. Email:................................................................... Conference Room: Stromlo Room Burley Griffin Room Melrose Room Yamba Room Pillars Private Dining Number of People Attending:................................................. Time of Conference:......................................................... Room Setup Style:.......................................................... AV Equipment Required:................................................................................................................................................................ 16
Catering Details Continuous Tea & Coffee: Yes / No Morning Tea Selection:...................................................... Time Served:.............................................................. Lunch Selection:........................................................... Time Served:.............................................................. Afternoon Tea Selection:.................................................... Time Served:.............................................................. Cocktail Party: Yes / No Time Served:.............................................................. Drinks:................................................................... Special Dietary Requirements: Yes / No If yes, please specify:........................................................ Please note our cancellation policy stated in the agreement above. 17