FUNCTION INFORMATION Thank you for your function enquiry with the CBD Hotel We are pleased to have the opportunity to present to you our function services. The CBD Hotel has a number of function spaces available to suit a variety of events, so let our experienced Functions team tailor a package to suit your specific party needs. We cater for all kinds of functions- Engagements, Birthdays and celebrations, work get togethers, Christmas parties and conferences. We can cater to small intimate gatherings to large celebrations of 200+ guests. Our aim is to provide you with the facilities to host a great function. We take pride in providing a high level of professional service that will deliver a successful and memorable occasion for you and your party. Included in this package is information on our function areas, the function services we provide, our current food menus and our terms and conditions. Please review the following package thoroughly. If you have any questions or would like to arrange an appointment to discuss your function requirements, please telephone on 49292274 or email functions@cbdhotelnewcastle.com.au Kind regards, Hannah Purdy Function Co-ordinator 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 1
FUNCTION AREAS Middle Bar The Middle Bar is a popular space for a cocktail style function. Direct access to bar, smoking room and bathroom facilities Choice of layouts Use of own decorations in this area 4 hour function hire Minimum $1000 food and beverage spend required Cocktail - 50 guests Garden Bar The Garden Bar can cater for large parties with direct access to the beer garden and children s playground. Direct access to bar Power for supply of own music Available till 10pm Friday and Saturday nights Use of own decorations in this area Minimum spend of $1000 for food and beverage required Cocktail - 60 guests and upwards to 200 guests Front Bar The Front bar includes the dance floor and provides a party atmosphere, perfect for Birthday celebrations. Use of the space for a period of up to 4 hours Nightclub lighting Available till 9pm Friday and Saturday nights No minimum spend required or area hire required Cocktail - 100 guests 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 2
Beer Garden For small to large get-togethers, the beer garden makes for a perfect outdoor function Available till 9pm weeknights, 10pm Friday and Saturday Access to playground (still available for bistro patrons) Power access to provide own music Fountain No minimum spend required or area hire required Banquet (seated) - 50 guests Cocktail - 100 guests Private Lounge Adjoining the Bistro, the Lounge can be set to suit your function style and can also be transformed into a private dining room. Banquet layout for sitdown set menu or bistro menu Lounge layout for share platters and drinks Available for lunch or dinner bookings Conference options No room hire or minimum spend required Banquet (seated) - 30 guests Cocktail - 50 guests Lounge - 20 guests 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 3
FUNCTION SERVICES Bar Tab Hosts can choose to set up a bar tab or allow guests to pay for their drinks individually. If you organise a pre-paid bar tab the amount can be increased throughout the function as needed. Bar staff will regularly update you of the tally on request. Catering All catering for functions is provided by our kitchen. No outside catering is permitted. We do allow customers to bring their own cakes. Entertainment Garden Bar Functions can provide their own ipod and speakers The hotel has a soloist playing from 8.30pm in the bistro on Friday and Saturday nights Middle Bar Functions can provide their own ipod and speakers DJ can be booked for this room. Contact the hotel for details. Dancefloor DJ can be booked for this room. Contact the hotel for details. Group Accommodation For guests attending the function, the CBD Hotel offers 20 room accommodation. We offer a range of room types from pub style (share bathroom) family, twin or standard queen rooms, to queen or twin ensuite rooms. Staff Service Platters are served to the function at times determined by the host for self service. Canapes are serviced by wait staff. Additional staff can provide drink tray service throughout the night at a rate of $25ph per staff member for a minimum 2 hours. Operating Times A standard function is set at four hours. Extended time is at the discretion of management. 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 4
FUNCTION PLATTERS Listed below are The CBD Hotels platter options for cocktail style functions. Our experienced chefs prepare most products in house and use only the finest and freshest ingredients to create delicious taste sensations for you and your guests. Please discuss any dietary requirements with our Functions Manager. The CBD Hotel functions team can accept your platter order at any time, but must receive your final selections with a minimum of 14 days notice. Gourmet Platter #1 $120 A mixed platter of mini quiches, beef skewers and spinach & cheese triangles. Served with a selection of dipping sauces (80 pieces) Gourmet Platter #2 $135 A mixed platter of chicken skewers, caramelised onion & fetta tartlets and arancini balls. Served with a selection of dipping sauces (80 pieces) Antipasto Platter $80 A selection of marinated vegetables, cold meats and cheeses served with crispy crackers Dips Platter $60 A selection of three dips served with toasted assorted breads Fruit Platter $60 A selection of seasonal fruits Cheese Platter $75 Our chefs handpicked selection of three cheeses served with Quince paste and crackers Party Platter $90 A mixed platter of party favourites including spring rolls, party pies, mini pizzas, sausage rolls (80 pieces) Meat Lovers Platter $90 Honey soy chicken wingettes, beef satay skewers, meatballs (60 pieces) Pea and Pumpkin Arancini Balls $85 Rolled risotto balls crumbed then deep fried served with pesto aioli (60 pieces) Traditional Bruschetta $65 Crispy toasts topped with tomato, Spanish onion and basil drizzled with balsamic reduction (40 pieces) Japanese Nori Rolls $100 A selection of meat, seafood and vegetarian rolls served with soy sauce (40 pieces) Sweet Platter $90 A selection of bite size cakes (40 pieces) Seafood Platter $110 A mixed platter of prawn cutlets, prawn twisters, fried calamari and fish bites (80 pieces) * Please let us know if you have any special menu requirements. 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 5
MENU PACKAGES Lunch Package Mixed breads to share (chef s selection) Choice of Steak Sandwich or Chicken Burger Schooner beer (standard tap selection) Minimum 4 / $25pp Conference Package Morning/Afternoon Tea including tea or coffee with sweet platter (chef s selection) $6pp Lunch wrap and sandwich platter $9.90pp Set Menu 2, 3 or 4 course menus are available on request and can be designed to suit your specific needs. Wedding Package We can tailor a package to suit your specific requirements * Please let us know if you have any special menu requirements. 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 6
TERMS AND CONDITIONS Bookings and Confirmations Bookings are only confirmed with the payment of a minimum $200 deposit. Deposits A non-refundable deposit must be paid prior to the event/party or function. The booking and required date is not confirmed until the deposit is paid. The deposit will be deducted from the total amount of the account. The deposit can be paid over the phone using credit card details or you are welcome to call into the hotel to pay cash or eftpos at your earliest convenience. Cancellations If you need to cancel your function, a minimum of 14 days notice is required. If less notice is given, 100% of deposit is charged as cancellation fee. Confirmation of Final Details Food selections are required as soon as possible, the latest being 2 weeks prior to the event. Final numbers, which will equate to final cost, are required 1 week prior to the function. You will be charge and catered for this number of guests. Payment Full payment is to be settled on the day/night of your function. Minimum Spend A minimum $1000 spend is applicable to functions held in the garden bar and middle bars. Function Duration Functions are booked for a four hour period. Decorations The CBD Hotel welcomes decorations and balloons. However, we do not allow on table sparkles or confetti or pins/staples in walls. Please consult with our Functions Coordinator or Hotel Manager before bringing your own decorations. Cleaning General cleaning is included in your use of the room for hire, however if Management deems the cleaning to be excessive, additional fees may be incurred. This relates to excessive alcohol spillage, food walked into carpets and/or decorations. 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 7
Children and Underage Any children within a party or function must be under the direct supervision of a responsible parent at all times and are to depart the hotel by 9pm. Responsible Service of Alcohol All rules and regulations pertaining to RSA apply to any individual or group as a guest or guests attending a function held on the premises of the CBD Hotel. Responsibility and Liability The CBD Hotel will not take any responsibility for injury, damage to or loss of equipment, merchandise or personal property of guests left on the premises prior to, during or after a function. The CBD Hotel reserves the right to refuse service or to remove patrons for inappropriate or offensive behaviour. Damages Organisers are financially responsible for any damages or breakages sustained by the hotel, and are wholly responsible for the actions of their guests during the function. The CBD Hotel reserves the right to terminate a function at any time if the organisers or guests behaviour is inappropriate or offensive. Alcohol No alcohol from off the premises can be consumed at any time inside the CBD Hotel. Food No food from off the premises can be consumed at any time inside the CBD Hotel. We do allow guests to provide Birthday cakes. Dress Code All guests attending the function must comply with the hotels dress code. Management can refuse entry to those that do not comply with the dress code. 18 Year Old Parties Due to the potential for people under the age of 18 attending such events and other responsible service of alcohol issues, the CBD Hotel will not hold any 18 year old parties. 02 4929 2274 471 Hunter Street, Newcastle NSW 2300 www.cbdhotelnewcastle.com.au Page 8