The Historic Dance Pavilion at Oaks Park Pavilion Events Rental Rates 6 Hours for $1,150.00 $150.00 per Additional Hour Shorter rental periods and non-profit/military discounts available; contact us for details. Capacity 300 Seated 500 Festival-Style Rental Fee Includes: Up to (30) 71 Round Tables 10 seats per table Up to 300 Black, Padded Chairs Sound System Mackie mixing board with MP3/laptop hookup, 2 speakers, and a wired microphone Room Attendant Use of Kitchen Appliances Excludes use of dishwasher and coffee machine China, silverware, serviceware, etc., available for an additional fee Wireless Internet Free Parking Spacious Restroom Facilities Bride s Room Air Conditioning Watercooler Countertop dispenser placed on built-in beverage counter Includes clear, plastic cups and beverage napkins Podium Projection Screen Additional rentals and services available; see page 2. History Charm Affordability Since 1905, our 5,000 square-foot ballroom has hosted thousands of dances, weddings, reunions, holiday parties, anniversary galas, birthday celebrations, quinceañeras, corporate events, and more. We look forward to adding your special day to the long list of memories made at Oaks Park. Reservations A non-refundable deposit of $300.00 and a completed reservation form are required to reserve an event date. Multi-day events require additional deposits. Deposits will be applied to the total bill. Please contact our Dance Pavilion Department at emckay@oakspark.com or 503-206-4024 to schedule a tour or make a reservation. Prices and offerings subject to change. See our website for most current info. oaksparkdancepavilion.com 503-206-4024 emckay@oakspark.com 7805 SE Oaks Park Way, Portland, OR 97202 1
Additional Rentals and Services Fees include setup, teardown, and cleanup of rented items. Visit OaksParkDancePavilion.com for more options. Prices listed are per piece/per item. Prices and availability subject to change. China/Silverware 10 Dinner Plate - $1.00 7 Appetizer Plate - $1.00 6 Dessert Plate - $1.00 Salad/Appetizer Fork - $.75 Dinner Fork - $.75 Dessert Fork - $.75 Spoon - $.75 Up to 300 of each available Includes bussing and washing Silverware rental includes one disposable dinner napkin per person Serviceware Chafing Warmer - $15.00 Serving Platter or Bowl - $3.50 Serving Spoon or Tongs - $1.50 Cake/Pie Server- $1.50 Punch Bowl - $15.00 Coffee Urns - $15.00 Pitcher - $2.00 Quantities vary Includes bussing and washing Glassware Tables 8 Table - $12.00 Up to 30 Subject to availability Up to 30 round tables included in the room rental fee Linen Seating Table Linen - $12.00 8 Table Linen - $30.00 Linen Napkin - $1.25 Black Blue Burgundy Ivory Red White Décor 12 Square Mirror - $3.50 Small Votive Candle in glass holder - $5.75 Water Goblet - $1.00 Soda Glass - $1.00 Sparkling Cider Coupe - $1.00 Up to 300 of each available Includes bussing and washing Audiovisual Equipment Wireless Handheld Microphone - $30.00 Lapel Clip Microphone - $30.00 Projector - $50.00 HDMI compatible Laptop must be provided by the Pavilion Event Easel - $20.00 Black, metal floor easel Up to 4, subject to availability Personnel Services $30.00 per staff person, per hour Available for decorating, cake cutting, passing, and other duties. Specialty items and special orders also available. Contact us at emckay@oakspark.com with questions. 2
Beverages Bar Setup Fee - $100.00 Bartending- $30.00 per server, per hour Alcohol must be purchased from and served by Oaks Park. Bartending and Bar Setup fees apply to all events having beer and/or wine, including no-host bars. The Bar Setup fee includes barware and licensing. Outside non-alcoholic drinks welcome. Domestic Beer Full Keg - $280.00 Pony Keg - $160.00 24 Bottles - $58.80 Drink Menu Local Craft Beer Full Keg - $336.00 Pony Keg - $196.00 24 Bottles - $62.40 West Coast Wines & French Sparkling Wines 12 Bottle Case $180.00 - $250.00 Beer and Wine Lists at OaksParkDancePavilion.com Mexican Beer Full Keg - $336.00 Pony Keg - $196.00 24 Bottles - $62.40 Full Keg = (140) 12oz servings Pony Keg = 12oz servings Bottled Beer = 12 ounces Keg serving quantities approximate Bottled beer/wine available in full cases only; cases may not be divided. No-Host Bar Coffee - $100.00 200 total servings of coffee, decaf, and assorted hot teas. Includes condiments, white, disposable cups, and beverage napkins. Assorted Pepsi Products 24 Cans - $17.60 (8) 2-liter Bottles - $36.00 Pepsi Diet Pepsi Sierra Mist Root Beer Orange Crush Individual Bottled Water 2-liters include clear, plastic cups. Available in full cases only; cases may not be divided. Guests purchase beverages directly from Oaks Park. Menu and prices determined by Oaks Park; cash and credit cards accepted. Bartending and Bar Setup fees apply. Non-Alcoholic Beverages Sparkling Cider - $100.00 12 bottles, approximately 60 servings. Includes coupes. Punch - $100.00 200 servings of pink, sparkling punch served in a sterling silver punch bowl. Includes clear, plastic cups and beverage napkins. Water Service - $1.25 per seat Includes pitchers on the seating tables, water glasses, and staff to refill pitchers. 3
Catering Packages Lunch $14.50 per person Swedish Lunch Swedish Meatballs New Potatoes Red Cabbage One Bread Selection $14.50 per person Lasagna Lunch Choice of Beef, Sausage, or Vegetarian Lasagna Caesar Salad Breadsticks $18.00 per person One Entrée Selection Two Side Selections One Bread Selection One Dessert or Appetizer Selection China, silverware, buffet tables with linen, serviceware, disposable dinner napkins, and bussing personnel included with catering packages. Seating table linen sold separately. Catering orders must be for a minimum of 30 people. Final catering count due a minimum of 10 days before the event. Passed, plated service additional. Breakfast $9.75 per person Assorted Fresh Baked Breads, Bagels, and Pastry Cheese Selection Fresh Fruit $12.00 per person Choice of Bacon, Sausage, or Ham Scrambled Eggs Roasted Oven Potatoes Warm Toast Dinner $15.00 per person Soup, Salad, & Sandwich Lunch Assorted Sandwiches One Soup Selection One Salad Selection $14.50 per person Bavarian Lunch Pulled Pork Coleslaw One Salad Selection Rustic Rolls $22.00 per person Two Entrée Selections Two Side Selections One Bread Selection One Dessert or Appetizer Selection Appetizer Selections Artisan Cheese Display Artichoke Crab Dip with Rustic Baguette Vegetable Display Salmon Puff Pastry Stuffed Mushrooms Pastry Wrapped Cocktail Wieners Tortilla Chips with Salsa Trio or Guacamole (add $2.00 for both) Hummus with Pita Chips Entrée Selections Roasted Pork Loin with Apricots and Prunes Rosemary and Thyme Roast Beef Herb Panko Breaded Chicken Breasts Spiral Cut Ham with Brown Sugar Glaze Beef, Italian Sausage, or Vegetarian Lasagna Fettuccine Alfredo with Chicken Shrimp Fettuccini Beef or Chicken Enchiladas Side Selections Salads: Tossed Green Salad (add $.50) Caesar Salad Pasta Salad Potato Salad Soups: Chicken Noodle Split Pea with Ham Vegan Lentil Potato with Ham Bean and Bacon Beef or Vegetarian Taco Potatoes: Garlic Mashed Oven Roasted in Olive Oil Au Gratin Rice: Steamed White or Brown Mexican Style with Beans Vegetables: Green Peas in Cream Sauce Bacon Accented Green Beans Steamed Broccoli with Olive Oil and Parmesan Glazed Carrots Bread Selections Dinner Rolls French Bread Garlic Cheese Breadsticks Ciabatta Flatbread Desserts Selections Double Chocolate Brownies Seasonal Cupcakes Frosted Spice Cake Apple Crisp Chocolate Mousse Assorted Cookies More Selections at OaksParkDancePavilion.com Selections Also Available À La Carte Any package available any time of day. 4
Attractions and Activities Create a one of a kind experience for your guests by including the thrill of the Oaks Park midway and world-famous roller rink as part of your event! Prices listed are discounted rates specially offered to Dance Pavilion events. Ride Bracelets Limited Bracelet - $14.75 Unlimited midway rides excluding the Roller Coaster, Disk O, and Scream n Eagle Includes one roller skating session with conventional skates Deluxe Bracelet - $17.25 Unlimited midway rides excluding the Roller Coaster Includes one roller skating session with conventional skates Premier Bracelet - $34.00 Unlimited midway rides One go cart ride One Roller Coaster Ride Includes one roller skating session with conventional skates Individual Ride Tickets Midway Rides - $4.00 Each ride takes one ticket Not valid for go carts, games, miniature golf, roller skating, or the Roller Coaster Roller Skating Session Afternoon Sessions - $7.50 Tues/Wed/Thurs/Sun Night - $7.50 Fri/Sat Nights - $8.50 Includes conventional skate rental. Go Cart Tickets Driver - $8.00 Passenger - $2.00 Passengers must ride with a licensed driver age 16 or older. Miniature Golf Tickets 6 years and older - $7.25 5 years and younger - $2.50 Includes one 18-hole round with ball and score card. Attraction Hours at OaksPark.com Additional attraction discounts available to non-profit fundraising events. Contact us at emckay@oakspark.com with questions. 5
Policies Reservations A non-refundable deposit of $300.00 and a completed reservation form are required to reserve an event date. Multi-day events require additional deposits. Deposits will be applied to the total bill. Full event details are due four weeks before the event and the completed event contract is due three weeks before the event. The full event fee is due a minimum of seven days prior to the event. Setup and Cleanup Oaks Park will ensure that the Dance Pavilion has been prepared as a clean, ready to use space by the start of the contracted setup time. Oaks Park will provide setup, teardown, and cleanup of any materials rented from Oaks Park or included in the room rental fee. Oaks Park s setup, teardown, and cleaning will, as reasonable, take place outside of the rental period. The Pavilion Event is responsible for all setup and teardown of materials not belonging to Oaks Park. Move-in/Move-Out The Dance Pavilion is available for rental from 6:00 AM - 1:00 AM. Neither the Pavilion Event nor any outside entity (e.g. caterers, decorators), may enter the Dance Pavilion until the start of the contracted rental period. The Dance Pavilion must be vacated with all of the Pavilion Event s property and/or outside rental property removed by the end of the contracted teardown time. The Pavilion Event is responsible for bussing tables, placing disposable materials in the provided receptacles, removal of decorations, removal of materials from the kitchen, etc., unless specifically contracted for provision by Oaks Park. Early entrance or late departure, will result in additional charges. Vehicles Parking will be in Oaks Park general parking. With a security escort, limited drop-off access is available during setup/teardown time and for guests with special needs. Food Homemade food, grocery store food, and delivery pizza are welcome at no additional charge. Outside caterers, defined as any entity paid to prepare and/or provide food, including drop-off, pickup, and to-go orders, are welcome. It is the responsibility of the Pavilion Event to supply Oaks Park with contact information for all outside caterers. A minimum of three weeks before the event, outside caterers must enter into a separate agreement with Oaks Park and supply a certificate of liability insurance naming Oaks Park as additional insured. The Pavilion Event will be charged a fee of 15% of the outside catering invoice total. An outside catering fee deposit of $4.00 per anticipated guest is required. The outside catering invoice must be submitted to Oaks Park ten days before the event or outside catering will be prohibited. Any deposit funds in excess of the 15% fee will be refunded to the Pavilion Event. Failure to notify Oaks Park of outside caterer participation according to the above stipulations will result in immediate termination of the event with no refunds. Oaks Park is not responsible for outside caterers equipment, and all equipment belonging to outside caterers must be removed by the conclusion of the contracted time. Oaks Park also offers excellent in-house catering. Beverages Alcoholic beverages must be purchased from and served by Oaks Park. Repeated confiscation of outside alcohol will result in immediate termination of the event with no refunds. Pavilion events may supply their own non-alcoholic beverages and must supply their own service materials for beverages they are providing including dispensers, cups, ice, etc. Glassware and beverage serviceware rentals are available. Kitchen Use The Pavilion Event will have access to the counter spaces, refrigerator, freezer, sinks, ovens, and range. Access may be limited if in-house catering is ordered. The dishwasher and coffee maker may only be used by Oaks Park staff. Unless specifically contracted, no other materials in the kitchen may be used by the Pavilion Event or their outside caterer, including, but not limited to: china, silverware, serviceware, chafing dishes, pots and pans, disposable materials, etc. China, silverware, and serviceware rentals are available. A minimum fee of $300.00 will be charged to the Pavilion Event for use of any non-contracted kitchen materials during the event. The Pavilion Event will have access to hand washing soap, paper towels, cleaning solutions, and cleaning cloths in the Dance Pavilion kitchen. Audiovisual Equipment Rental of the Oaks Park Dance Pavilion includes use of a Mackie mixing board with MP3/laptop hookup, 2 speakers, and a wired microphone. The Pavilion Event must supply MP3 player or laptop and cables to connect to system. A minimum of three weeks before the event, all professional performers, including DJs, must sign a separate agreement with Oaks Park. The Pavilion Event must supply Oaks Park management with contact information for all professional performers. Professional performers must supply their own equipment. Failure to notify Oaks Park of professional performer participation according to the above stipulations will result in immediate termination of the event with no refunds. Oaks Park reserves the right to monitor volume; at no point may the volume in the room exceed 90 decibels when measured at the bar. Instruction regarding sound must be complied with, or termination of the event, without refunds, may ensue. For the safety of event guests, Oaks Park requires adequate lighting as determined by the room attendant. Use of a front projection screen is included; the Pavilion Event is responsible for supplying projector and laptop. Decorating Oaks Park must pre-approve all decorations. No bubble machines, confetti cannons, rice, or pyrotechnics are permitted. Oaks Park property may not be moved or altered. No decorations may be anchored to, or suspended from, any surface, including the ceiling, without express, written consent by Oaks Park Management. Only painter s/gaffer s tape or Command 3M Removable Hooks may be used on any surfaces; no other adhesives, nor any tape, nails, screws, tacks, etc., may be used. Candles may be used when contained in glass votives taller than the flame. Damage Damage to, or loss of, Oaks Park s property due to negligence or misuse will be charged to your event. 6
Room Schematic 7805 SE Oaks Park Way, Portland, OR 97202 oaksparkdancepavilion.com 503-206-4024 emckay@oakspark.com 7