Dining Room instructions DURING THE WEEKEND THE TEAM THAT GOD PROVIDED FOR THIS WALK MAKE THE DECISION FOR THE WEEKEND ON WHAT COLORS TO USE AND WHAT SPECIAL TOUCHES THAT ARE PLACED IN THE DINING ROOM FOR THE WEEKEND. The dining room leader will need to plan and organize the Dining Room Agape and decorations. You will need to choose your table agape as soon as possible remember there has to be at least 48 to 50 pieces in each piece you choose (confirm the number so you will know how many to prepare for). TRY TO PICK AGAPE THAT SURROUNDS TALKS IF YOU CAN. You will also need to make sure there are bags made and ready to go to the Dining Room for agape. (this is an agape item that is signed up for but you will need to make sure someone signed up and delivered them to the walk) There are standard decorations that are included in our supplies. These include: Tablecloths need to get with past Chief for current inventory Green plants for centerpieces w/different picks that can be added to centerpieces Roosters Candles Various decorations You are to use the decorations that are supplied, but you may add to centerpieces to go with the theme if you like. If you wish to vary from the schedule or do anything different you will need to talk to the Lay Director and she/he will need to obtain approval from the Board of Directors. We try to keep all walks standard so that everyone is blessed!! Your dining room team needs to supply the napkins for the weekend. This is not very expensive, but if there is a problem with someone not able to do this get a volunteer from one of the team members not on the dining room team. The napkin schedule is as follows: Friday - Breakfast none (they will get a napkin as they go thru the line) Lunch plain Dinner plain Saturday - Breakfast soft color or floral Lunch color or floral Dinner dress napkin and is signed up for on agape list Sunday - Breakfast Colorful!!! Lunch Colorful!!!
Some suggestions the cheap packages of napkins you buy at the grocery store or Wal Mart work well for the plain. You can find floral or more colorful napkins at Big Lots, Paper Shack, Party Stores, or Dollar Stores. The Saturday night napkins is an agape item, but make sure someone signed up for and brought them to the walk. Sometimes the dining room team makes napkin holders for Sunday s lunch. If so, these need to be made before the walk on Thursday or at night - other Agape Team members may be able help you! For lunch on Sunday you need to have place cards or bags for names. You will put the names on at the walk. Get a volunteer for this. You also need to have a sign with the table name to stick in the centerpiece for Sunday. Talk with the LD to see if she wants anything special on the tables. You also need to discuss your plans with the agape chief. Thursday: Organize and label areas in DR agape room. Label areas as: Friday Lunch; Friday Dinner; Saturday Breakfast, etc. These should be marked off with tape and labeled. Place a placemat/agape/napkin at each spot organize any decorations for that particular meal and place in the designated area. Make sure everything is labeled and organized. This makes it easier to do during the weekend and saves a lot of time!! Put together anything that requires any assembly: put names on cards, fold napkins.... Anything that can be done ahead of time should be!!! Post Schedule where it can be seen easily by the team Tape signs to doors that say Team Servants Only Get list of pilgrims and team names and table assignments post these also Leader and 1 helper check with cook and discuss: Meal schedules Answer any questions they may have we want to follow any restrictions or requests they have!! REMEMBER TURSDAY IS THE DAY TO WASH THE DISHS FOR FEAST. (unless they are using plastic, check with kitchen and/or Lay Director. Friday: THURSDAY NIGHT- AFTER THEY LEAVE CONFERENCE ROOM SET UP FOR FRIDAY BREAKFAST ONLY DINING ROOM TEAM IN DINING ROOM DURING A TALK 1. ROLL UP FORKS, SPOONS, KNIFES IN WHITE NAPKIN AND PLACE IN A BASKET. PILGRIMS WILL GET THERE OWN THIS DAY. 2. PLACE (8) TABLES IN DINING ROOM - SEPARATED. THEN PUT (3) AGAINST WALL FOR FOOD AND TO PUT DRINKS UNDER. 3. FILL UP MED. ICE CHEST WITH WATER AND A VARITY OF DRINKS PUT THESE UNDER TABLE CLOSEST TO DOOR. 4. ASK KITCHEN TEAM WHAT GOES OUT ON TABLES AGAINST WALL LIKE CERERAL, MILK, ORANGE JUICE, FRUIT, COFFEE, ETC.
5. PUT SALT AND PEPPER ON TABLES. (SOME MORNINGS SYRUP GOES ON ALL TABLES) 6. CHRIST CHAIR - COVER WITH SHEET ONLY. 7. FIX CUP WITH ICE ABOUT 15 MINUTES BEFORE TIME FOR MEAL. 8. EMPTY TRASH AFTER EACH MEAL. Breakfast - tables empty (no decorations) DON T WAIT ON THEM YET After breakfast decorate for lunch (the next break after each meal you clean up and prepare for the next meal check your schedules!! TEAM EATS BREAKFAST FAST OR MAKE ARRANGEMENT FOR KITCHEN TO MAKE YOUR PLATES. BE READY TO CLEAN OFF TABLES. REMEMBER YOU WILL BE THE ONES TAKING OUT THE TRASH) AM Check all pilgrims names (make sure spelling is correct). Work on anything that did not get completed on Thursday. If all is done report to agape room. Lunch Placemat and napkins (no agape or tablecloths at this meal) 2. SALT AND PEPPER 3. CHECK WITH KITCHEN TEAM TO SEE WHAT GOES ON BACK TABLES. 4. MOVE CHRIST CHAIR FOLLOW BOOK. 5. FIX ICE AND CUPS AND PUT DRINKS OUT. 6. WAIT ON THEM ALITTLE. (EXAMPLE HAND THEM THERE DRINKS) Dinner Tablecloths (light colored such as white, or light pink or light blue include the (3) tables against the wall); placemat/napkin; (1) or (2) piece of agape 2. SALT AND PEPPER ON TABLE. 3. CHECK WITH KITCHEN TO SEE WHAT GOES OUT ON BACK TABLES. 4. MOVE CHRIST CHAIR AND DO WHAT BOOK TELL YOU TO DO. 5. FILL UP CUP WITH ICE AND SET OUT DRINKS. 6. REFILL YOU ICE CHEST WITH ICE AND DRINKS. 7. TAKE OUT TRASH. Saturday: FRIDAY NIGHT- AFTER THEY LEAVE CONFERENCE ROOM SET UP FOR SATURDAY BREAKFAST ONLY DINING ROOM TEAM IN DINING ROOM DURING A TALK THIS IS MEAL BEFORE GROWTH THROUGH STUDY TALK. TRY TO USE AGAPE THAT GOES ALONG WITH STUDY MAYBE - A BIBLE. Breakfast Tablecloths (light colored); placemat/napkin; plants; curly ribbon (1) color stream down table and (2) to (4) pieces of agape
2. SALT AND PEPPER ON TABLE. 3. CHECK WITH KITCHEN TO SEE WHAT GOES OUT ON BACK TABLES. 4. MOVE CHRIST CHAIR AND DO WHAT BOOK TELL YOU TO DO. 5. FILL UP CUP WITH ICE AND SET OUT DRINKS. 6. REFILL YOU ICE CHEST WITH ICE AND DRINKS. 7. TAKE OUT TRASH. AFTER BREAKFAST IS WHEN YOU START TO MOVE THE (8) TABLES Lunch Tablecloths (medium colored); placemat/napkin; plants add something to these (picks, flowers, ribbon, etc); curly ribbon 2 colors; (6) to (8) pieces of agape MOVE TABLES IN 3 LINES - 3, 2, 3 DIRECTED TO CHRIST CHAIR. REFER TO NOTEBOOK W/PICTURES OR ASK SOMEONE IF YOU HAVE QUESTION. THIS IS ALSO THE MEAL AFTER DYING MOMENTS. AGAPE TEAM SHOULD RELATE TO THAT. 2. SALT AND PEPPER ON TABLE. 3. GREENERY AND SOME FLOWERS THAT MATCH YOUR CHOICE OF TABLE SETTING FOR THE DAY. 4. DURING THIS MEAL, THERE IS CROSSES & STONES THAT ARE IN THE BOXES THAT CAN BE USED FOR THIS MEAL. 5. CHECK WITH KITCHEN TO SEE WHAT GOES OUT ON BACK TABLES. 6. FILL UP CUP WITH ICE AND SET OUT DRINKS. 7. REFILL YOU ICE CHEST WITH ICE AND DRINKS. 8. TAKE OUT TRASH. 9. REALLY WAIT ON THEM DURING THIS MEAL. AS SOON AS THEY LEAVE OUT CLEAN UP TABLES QUICKLY - YOU NEED TO EAT AS SOON AND QUICKLY AS YOU CAN. THIS IS THERE LONG BREAK AND DINING TEAM MUST GET TABLES SET FOR FEAST WITH LIGHT PUT ON THEM DURING THIS TIME. IF SACKS ARE IN DINING ROOM THEY MUST BE MOVED TO CLOSET OR TO DINING TEAM ROOM. MOST IMPORTANT - COUNT AND MAKE SURE YOU HAVE THE RIGHT NUMBER OF PLACE SETTINGS. AFTER LIGHTS AND TABLES ARE IN PLACE. PUT CHAIRS WHERE THEY GO. Dinner CANDLELIGHT DINNER (WEDDING FEAST) 1. SET CHRIST CHAIR. 2. SET CHRIST TABLE. 3. SET UP CROSS TABLES AND BACK TABLES. 4. THEN PLUG IN LIGHTS FIRST PLAIN GREEN CORD AND WHITE CORD LIGHT. TO MAKE SURE ALL ARE WORKING. 5. PUT SPOT LIGHT IN CHRIST CHAIRS SEAT FIRST. THEN USE WHITE CORD LIGHT TO PUT ON CHRIST CHAIR AND HIS TABLE.
6. THEN PLUG IN ALL THE GREEN CORD ONES TO WHITE CORD ONES YOU JUST PUT ON CHRIST CHAIR AND TABLE AND PLACE SPOT LIGHTS UNDER EACH TABLE TYING ALL IN TOGETHER. 7. THEN PUT ON WHITE PAPER TABLE CLOTHES. 8. THEN RUNNERS. 9. THEN PLACE PRETTY PLACE MATS DOWN AND RECOUNT ALL THE SEATS. 10. THEN YOU DECORATE THE TABLE THE WAY THE LORD LEADS YOU TO DO.YOU SHOULD CHECK WITH YOUR LAY DIRECTOR TO SEE WHAT THEY MIGHT LIKE. 11. THEN PLACE ALL CANDLES, ANYTHING IN BOX YOU WANT TO PUT OUT. 12. PLACE MATS, NAPKINS, FORK, KNIFE, SPOONS. The real stuff UNLESS LD TELLS YOU DIFFERENT. 13. USE All WHITE, GOLD, OR SILVER AGAPE, RINGS, BELLS, ETC., PLACE CARDS (that should say You have been invited to Christ s table ) 14. CROWNS ON CHAIRS FOR WOMEN S AND TIES FOR MEN S. 15. HAVE A FEW BOXES OF TISSUE IN THERE. 16. HAVE THE LIGHTER TO LIGHT THE CANDLES WHEN READY. 17. CHECK WITH KITHCEN, USUALLY YOU WILL PUT OUT THE SALADS AND DESSERT. 18. MOVE ICE CHEST OUT. 19. TAKE POSTERS OFF THE WALLS. 20. Dining Chief and (1) helper should oversee dining room during feast bring dark clothes 21. Assign someone to direct men/women serving the drinks and then the meals. (they stay in the kitchen serve drinks first and then meal) AFTER FEAST BE READY WITH EXTRA HELP TO CLEAR ALL DISHES THAT NEED TO BE WASHED AS SOON AS YOU CAN. DO ALL YOU CAN BEFORE YOU GO TO CANDLE LIGHT SERVICE. TRY TO HAVE EVERY THING PUT UP SO WHEN YOU GET BACK ALL YOU HAVE TO DO IS MOVE TABLES AND SET UP FOR BREAKFAST. THIS WILL BE A LATE NIGHT.. Sunday: SATURDAY NIGHT- WHEN YOU RETURN FROM CANDLE LIGHT SERVICE SET UP FOR SUNDAY BREAKFAST ONLY DINING ROOM TEAM IN DINING ROOM DURING A TALK PUT THE 3 BACK TABLES AGAINST THE WALL, MOVE ICE CHEST BACK IN AND PUT UNDER THE TABLE, AND PLACE SACKS BACK AROUND THE ROOM. Sunday is like one big birthday party in the Dining Room. Everything should be real colorful and bright. Put out the most colorful placemats/napkins/table decorations and agape for these last two meals. Tables should be separated into tables and table names should be on them. Set up one big table for St. Elsewhere. Breakfast: Tablecloths: Pilgrim s tables are all different colors use whatever available for the St. Elsewhere table. Plants in center with Table names in them. Placemat/napkins; hanging streamers/garlands/fans; (8) or more pieces of agape use any rooster agape you may have. Any colorful decorations may be added.
2. SALT AND PEPPER ON TABLE. 3. GREENERY AND SOME FLOWERS THAT MATCH YOUR CHOICE OF TABLE SETTING FOR THE DAY REMEMBER LOTS OF COLOR. 4. MOVE CHRIST CHAIR AND DO WHAT BOOK TELL YOU TO DO. 5. HANG SUNSHINE 6. CHECK WITH KITCHEN TO SEE WHAT GOES OUT ON BACK TABLES. 7. FILL UP CUP WITH ICE AND SET OUT DRINKS. 8. REFILL YOU ICE CHEST WITH ICE AND DRINKS. 9. TAKE OUT TRASH. 10. REALLY WAIT ON THEM DURING THIS MEAL. Lunch: USE BALLOONS - HAVE PILLOW TEAM HELP BLOW UP BALLOONS AND PUT THEM ON A 4 FEET RIBBON, (THERE IS PLENTY OF IT IN THE RIBBON BOXES). TIE TO CHAIRS SINGLE AND/OR GROUPS. Same set up as breakfast JUST MORE!!! Place cards with pilgrims name (place TL and ATL at the end of the table) A lot of decorations and color!! Lunch is when the TL & ATL serve their tables as a final act of servant hood. After lunch Dining Room Team cleans up all decorations and packs them in boxes and takes them outside to be loaded. Take inventory of anything that needs to be replaced and give information to the Agape Chief. Also clean and pack up Dining Room agape room. Make sure any leftover agape is put with other leftover agape. Set up for closing!!!!!!!!!!!! EMMAUS HAS 12 TABLES THEY WILL NEED TO BE PLACED OUTSIDE AND GET THE EMMAUS TUBS OUT OF THE CLOSET AS SOON AS YOU CAN AND DO INVENTORY OUTSIDE. THIS WAY YOU WILL BE READY TO SET UP FOR CLOSING. YOU MUST SET UP 3 TABLES THAT BELONG TO CAMP ON BACK WALL. (IF THERE ARE (3) GOOD CAMP TABLES AVAILABLE THIS CAN BE DONE SATURDAY NIGHT AND MOST OF THE TUBS CAN BE TAKEN OUT THEN) INVENTORY ALL WHAT YOU HAVE LEFT TABLECLOTHS, CANDLES, NAPKINS, ETC. (THINGS THAT WILL NEED TO BE REPLACED BEFORE THE NEXT WALK) Please use time efficiently over the weekend. Keep everything in order and organized. Things will run much smoother this way!! i.e. When you see things that are not going to be used again go ahead and pack this will save time on Sunday.