BENEDICT COLLEGE REGISTRATION FORM 29 th ANNUAL H A R A M B E E FESTIVAL February 24, 2018 NAME: First Middle Last ADDRESS: CITY STATE ZIP E-MAIL: TELEPHONE NO.: AREA CODE ( ) TELEPHONE NO.: AREA CODE ( ) FAX NO: ( ) CATEGORY OF PARTICIPATION DEADLINE TO REGISTER IMPORTANT: PLEASE INDICATE THE ALPHABETS AND NUMBERS OF YOUR THREE (3) PREFERRED SECTIONS Display/Exhibit* December 15, 2017 Bake Contest** February 16, 2018 1 st 2 nd 3 rd Merchandise Vendor Open until all vendor spaces are closed. Food Vendor (ONLY 12 SPACES AVAILABLE) Open until all vendor spaces are closed. *Displays/Exhibits Non-Profit, Public Service Only! Give title of display / exhibit, type of merchandise or explain the type of entertainment you will provide: Sponsoring organization or Person: Number of tables reserved (TABLES ARE STANDARD 6 FEET LONG) Number of chairs needed List your special needs: (The College provides tables, chairs and space. Vendors are responsible for any additional accessories. (However, vendors may not rearrange, substitute nor add additional tables in the space allotted.) Access to an electrical outlet Voltage amp Other (explain) (The College has limited space for vendors requiring electrical outlets.) I want to participate in the HARAMBEE FESTIVAL COMMUNITY CHOIR. This choir is open to everyone and will present a concert on Sunday, February 26, 2018. Please be sure to complete the top part of this registration form, return it to us, and we will provide additional information. The College will provide security services for this event but assumes no liability for any lost, damaged or stolen merchandise. The affixed signature indicates my participation in the Harambee Festival according to these and any additional guidelines that govern the HARAMBEE Festival as determined by Benedict College. Authorized Signature of Sponsor Date: Please return immediately but no later than February 9, 2018, to ensure publication in the H A R A M B E E Program to: Dr. George A. Devlin H A R A M B E E Festival Benedict College 1600 Harden Street Columbia, South Carolina 29204 Telephone Number (803) 705-4409 Fax: (803) 705-6668 Vendors: Please enclose the amount of $150.00 per table with this form, or $250.00 for food vendors. Please make all checks payable to Benedict College. Refunds will be made, less a $50.00 administrative fee, through February 9, 2018. THERE WILL BE NO REFUNDS AFTER FEBRUARY 9, 2018. **Cash prizes of $100, $75 and $50 will be awarded to the top three winners of the Bake Contest. All entries become the property of Benedict College. EARLY REGISTRATION ENDS DECEMBER 15, 2017! www.benedict.edu/harambee E-mail: George.Devlin@benedict.edu E-mail: Myron.Davis@benedict.edu
YOUR INVITATION Benedict College invites you to the Twenty-ninth Annual Harambee Festival. The festival features good gospel music, all day stage performances, food, jazz, contemporary music, empowerment workshops, an art exhibit, health screenings, the African Village which offers those hard-to-find merchandise items, and a children s village. APPRECIATION Benedict College thanks you for your support and patronage of the Harambee Festival over the past twenty-eight years. We look forward to the Twenty-ninth Annual Harambee Festival and ask for your continued support. COSTS $150.00 per vendor table. $250.00 for food vendors. Refunds less $50.00 through February 9, 2018. There will be NO REFUNDS for merchandise or food vendor registration after February 9, 2018. PERSONAL CHECKS Please note when submitting a company or personal check please have the following information on your check: 1. Drivers License Number 2. Physical Address(Not a P.O. Box Number) 3. Telephone Number BAKE CONTEST Your cooking deserves a prize! Enter your best dessert in the contest. Registration forms must be received by February 9, 2018, to have names published in the Harambee Program but will be accepted until February 22, 2018. Prizes will be awarded as follows: 1 st place: $100.00 2 nd place: $75.00 3 rd place: $50.00 REGISTRATION Merchandise vendors, food vendors, and exhibitors may register by completing the form attached and submitting the appropriate fee by February 9, 2018, to ensure that your name is printed in the Harambee Festival Booklet. All merchandise and food vendors must have business licenses. There is no charge for non-profit exhibitors. FOR MORE INFORMATION CALL (803) 705-4409 **NOTE****NOTE****NOTE****NOTE** ALL FOOD VENDORS MUST PROVIDE THEIR OWN BUSINESS LICENSE. Food vendors are required to submit a 2% hospitality tax to the City of Columbia as outlined in the enclosed letter. The list of all food vendors are routinely forwarded to the City of Columbia. We ask for your full cooperation. REPRESENTATION AND WARRANTY: By submitting this Application to participate as a Vendor in the Harambee Festival, I represent and warrant that I will not sell nor allow anyone working with me to sell merchandise which may violate applicable copyright and/or trademark laws. In the event it is discovered that I am selling or offering to sell any merchandise, which violates applicable copyright and/or trademark laws, I understand that I will be required to cease and desist and stop selling any further merchandise at the Harambee Festival. *(The full representation and warranty statement is provided to each vendor. Signatures indicate willingness by vendors to adhere to all aspects of the statement.)
GUIDELINES FOR FOOD VENDORS In an effort to serve all vendors with greater efficiency, new guidelines for registration and assignment of food vendors of the Harambee Festival are effective immediately. Per the attached Food Vendor Schematic Design, we are reducing the number of available food vendor spaces to twelve. There will be four vendors in three separate rows. Additionally, all food vendors are required to pay a hospitality tax to the city of Columbia. Food vendors are asked to submit paid registrations along with three numbers indicating their preferred locations. Obviously, the first number indicates your preference and so forth. Locations will be assigned by the Harambee Festival in the order in which paid registrations are received and the availability of spaces. The sooner vendors submit registrations, the greater their chances of securing their preferred locations. If your requested space is not available, you will be assigned to the next available space. All food vendors should know clearly before the Festival where they will be located, regardless of the time that they arrive. However, we encourage all vendors to arrive early. On the morning of the Festival, please register inside the HRC Arena, go to your assigned space, detach your truck or other vehicle from your trailer, and prepare for a successful day. Again, for safety reasons and per policy of the Harambee Festival, all food vendors must remove trucks or other vehicles from the Food Village as soon as possible. These changes have been implemented to demonstrate our total commitment to the Harambee Festival and to provide the very best service to our loyal and faithful vendors. We appreciate your support and look forward to a successful Twenty-ninth Annual Harambee Festival. Dr. George A. Devlin Chair, Black History and Culture Commemoration Committee October 25, 2017 **NOTE****NOTE****NOTE****NOTE** ALL FOOD VENDORS MUST PROVIDE THEIR OWN BUSINESS LICENSE. Food vendors are required to submit a 2% hospitality tax to the City of Columbia as outlined in the enclosed letter. The list of all food vendors are routinely forwarded to the City of Columbia. We ask for your full cooperation.