winery participation guide The 2015 Oregon Wine Experience is shaping up to be the best ever. We re hopeful you will participate in this important event that promotes the Southern Oregon Wine Industry and supports local healthcare, with 100% of the proceeds going to Asante Foundation and Children s Miracle Network. However, space is limited and will be on a first come, first serve basis. So you need to act quickly to reserve your spot! Below is a checklist of steps to participate. Review this letter for details regarding all of the following items, as well as for a complete listing of this year s events. Complete the attached Participation Form and return it to Asante as soon as possible (no later than May 15, 2015). NOTE: There are no table fees or other fees required in order to participate. Obtain Certificate of Liquor Liability Insurance from your insurance company and send to Asante by June 30, 2015. Enter wines in the Wine Competition online at /enter-competition NOTE: You may enter wines online only between May 1, 2015 and June 30, 2015. 541-789-5998
welcome April 16, 2015 To Our Valued Winery Partners: The Southern Oregon World of Wine Festival has a new name the Oregon Wine Experience and the 2015 edition promises a wealth of new, as well as familiar, experiences. The name change is part of a strategic move to rebrand the event to appeal to a broader audience. Now in its 13th year, the event represents a collaborative effort between Asante Foundation and the Southern Oregon Wine Industry, and it has been restructured and expanded to a week-long event with a variety of wine and culinary experiences. We re hopeful that you will participate in this important event that not only promotes the Southern Oregon wine industry, but also helps support local healthcare. Keep in mind that 100% of the proceeds from this event go to Asante Foundation and Children s Miracle Network. Please take a moment to review all of the information below. Partnership with Asante Foundation Last year marked the first year of the partnership between the Asante Foundation and the Southern Oregon Wine Industry and the event was a huge success, raising nearly $300,000 for local healthcare, including the Children s Miracle Network. 2015 Oregon Wine Experience Calendar of Events Highlights of this year s event include the following: Wine Competition, with two judging panels composed of noted wine professionals and wine writers. Judges Reception, a private event for the wineries to receive feedback from the judges. Medal Celebration and Barrel Auction announcing and honoring the medal winning wines and wineries. Miracle Auction and Salmon Bake featuring silent and live auctions, all the medal winning wines, a salmon bake dinner, plus live music and dancing! Grand Tasting, a chance for the public to sample all the amazing wines from Southern Oregon, and enjoy great food and music. Ultimate Vintner Dinners at participating wineries and restaurants., including old favorites such as the Riedel Wine Glass Seminar and Dr. Peter Adesman s New World versus Old World, along with some new concepts. Please see the attached Calendar of Events for all the details. 541-789-5998
How to Participate Please complete the attached 2015 OWE Participation Form and submit the form to the Asante Foundation no later than May 15, 2015. Please note the following important points: SPACE IS VERY LIMITED AND WILL BE ON A FIRST COME, FIRST SERVE BASIS. SO ACT QUICKLY TO RESERVE YOUR TABLE. Once we receive your Participation Form, your winery information will be listed on our website along with a link to your winery website. As in prior years, all wines poured at the event, as well as all wines entered in the wine competition, must be made 100% from grapes grown in Southern Oregon (principally the Applegate Valley, Rogue Valley, Umpqua Valley, and Elkton AVA s). There is no table fee. You must supply a Certificate of Insurance naming the Asante Foundation and Bigham Knoll Campus as the Certificate Holder. This Certificate must be received no later than June 30, 2015. Please submit the form as follows: MAIL 2015 Oregon Wine Experience FAX (541) 789-5856 c/o Asante Foundation EMAIL foundationinfo@asante.org Wine Competition You may enter your wines in the wine competition at any time between May 1, 2015 and June 30, 2015. To enter your wines, please go to to complete the online OWE Competition Entry Form. Please note the following important points: The entry fee is $50 per wine (maximum 8 wines) and you can pay online using a credit card. Complete rules for the wine competition are also available online. We have increased the number of judges and will feature two panels of three judges each. This year s judges include two Masters of Wine and four prominent wine writers. Please see the attached list for more information. Please note that by completing the Participation Form and Competition Entry Form, you are agreeing to pour wine (including all medal winning wines) at the Grand Tasting to be held Sunday, August 23rd. In addition, should your wine(s) win a medal in the wine competition, you are also agreeing to pour your medal winning wine(s) at the Miracle Auction and Salmon Bake on Saturday, August 22nd. We anticipate that the total amount of wine poured will be less than 1 case for each event. Other We have put together some very attractive sponsorship packages geared specifically to our winery partners. In addition, this year wineries have the option to host an Ultimate Vintner Dinner at their facility. We will be sending you additional information regarding these matters. Also, Tim Vevoda with Pallet Wine Company will be contacting you directly to discuss these opportunities in greater detail. Please don t miss this opportunity to help promote your winery and the Southern Oregon wine industry, and perhaps more importantly, support local healthcare. Please contact me if you have any questions and we look forward to seeing you at the 2015 Oregon Wine Experience! Les Martin, Chairman 2015 Oregon Wine Experience (541) 778-3982 les@redlilyvineyards.com Attachments: Calendar of Events & Wine Competition Judges
event calendar The 2015 Oregon Wine Experience will take place Monday, August 17th through Sunday, August 23rd. The event includes the Wine Competition, numerous, the Judges Reception, the Medal Celebration and Barrel Auction, the Miracle Auction and Salmon Bake, and the Grand Tasting. Please note that 100% of the proceeds from the event go to benefit Asante Foundation and Children s Miracle Network. All of this year s events will be held on the grounds of Bigham Knoll Campus in Jacksonville. Monday, August 17, 2015 Wine Competition Time: 9:00 am 4:00 pm Location: Bigham Knoll classrooms Private function, no public Tuesday, August 18, 2015 Wine Competition Time: 9:00 am 4:00 pm Location: Bigham Knoll classrooms Private function, no public Judges Reception Time: 6:00 pm 8:00 pm Location: Bier Garden at Bigham Knoll Estimated Attendance: 50-75 Description: Informal private winery event (judges and winery personnel only) with light appetizers and wine. Please note that wine competition results will NOT be announced at this event. Wednesday, August 19, 2015 Medal Celebration and Barrel Auction Time: 6:00 pm 9:00 pm Estimated Attendance: 300-400 Description: Upscale event to announce medal winners and hear judges comments and will include moderate to heavy appetizers and wine. Thursday, August 20, 2015 Friday, August 21, 2015 Saturday, August 22, 2015 Miracle Auction and Salmon Bake Time: 4:30 pm 10:00 pm Estimated Attendance: 400-500 Description: Event will include an auction preview, wine tasting, dinner, silent auction, live auction, music and dancing. Sunday, August 23, 2015 Grand Tasting Time: 2:00 pm 5:00 pm Estimated Attendance: 400-500 Description: Event features wine tasting provided by 50+ wineries, various food items, and music. Attachments: Calendar of Events & Wine Competition Judges
2015 Judges Michele Anderson, MW Michele is the COO/Managing Director of Activate, a consulting firm that helps business develop growth strategies and improve revenue performance. Formerly, she was SVP of International at ivillage and a Principal in the Communications, Media and Technology Practice at Booz Allen. Randy Caparoso Randy is a Denver based restaurant wine consultant and wine journalist devoted to managing, judging, speaking, producing and writing about wine since 1978. He earned an Advanced Certificate in the Court of Master Sommeliers (1988), has qualified as a finalist in the Institute of Masters of Wine (1992), and is now an Electoral College Member of the annual Vintners Hall of Fame at The Culinary Institute of America, Greystone. Bob Ecker Bob is a Napa, California based writer providing magazines, newspapers and websites worldwide with compelling wine, wine travel, interview, culinary, restaurant review, trend pieces and more from his home region and beyond. He has a regular column in the Examiner.com, a dynamic entertainment, news and lifestyle network launched in 2008 that serves more than 20 million monthly readers across the U.S. and around the world. Doug Frost, MS, MW Wine consultant and writer, one of only three people in the world to hold both the Master Sommelier and Master of Wine titles. Served as a judge in 2007 Erin James Erin James is Editor in Chief for Sip Northwest Magazine. She has been a long-time freelance writer and editor in the greater Seattle area, with a focus on lifestyle writing. As one of the pioneering journalists for WINO Magazine when it first printed in 2007, Erin has since been published in Seattle Met Bride & Groom, Seattle Woman magazine, Bellevue Visitors Guide, Seattleite magazine, Washington State University Magazine, CitySearch and, of course, SIP Northwest. Mary Orlin Mary is the Wine Fashionista, writing about wine, food and perfume. She is the James Beard Award and Emmy Award-winning Executive Producer of Orlin Media, where she is a multimedia wine TV and video producer and writer, telling stories behind the label. Mary is currently a producer on the new CBS TV show Kristy Downing Rocks Local Food. She is a featured wine and perfume blogger on The Huffington Post and contributes to Edible Silicon Valley, where her regular column Behind the Bottle has appeared since Spring 2014.
grand tasting participation form Blvd., Suite 100 97504 Winery Name Address Contact Person Phone Number Email Winery Website PLEASE NOTE: This form must be submitted no later than May 15, 2015. Mail, fax or email form to: 2015 Oregon Wine Experience c/o Asante Foundation Phone: (541) 789-5025 Fax: 541-789-5856 Email: foundationinfo@asante.org 541-789-5998