Cincinnatus Club INSTRUCTIONS FOR THE GRAND BALL - 2016 DATE: Friday, January 22, 2016 from 6:30 P.M. until 11:00 P.M. LOCATION: Mardi Gras World Grand Ballroom, 1400 Port of New Orleans Place, New Orleans, Louisiana (see attached map). AGENDA FOR THE EVENING: 6:30 P.M. - Doors Open Members and guests arrive for cocktails and Hors d'oeuvres. * Riding Members report to the Krewe Quarters to change into costume to participate in the Tableau. 7:30 P.M. - USMC Band performs the Star Spangled Banner followed by the Presentation of the Court. The doors will be locked during the Presentation of the Court and the Tableau. 8:30 P.M. - Louisiana Spice Band The band will begin playing and the buffet will open following the presentation. 11:00 P.M. - The Ball ends. ENTERTAINMENT: The USMC Band will perform, then Louisiana Spice. COURT: The Legion of Mars will present a traditional Mardi Gras Court during the Ball, including our monarch who will be Primus III and a Queen. Our Court will officially meet the Royalty of the Krewe of Alla during the Ball. Legion of Mars Mardi Gras Krewe P.O. Box 24250, New Orleans, Louisiana 70184 www.legionofmars.com
DRESS CODE: Costume de rigeur GENTLEMEN: Have the option of civilian white tie and black tails or military mess dresswhite tie, or service dress with black bow tie. No Tuxedos... In all cases, white gloves should be worn. LADIES: Have the option of civilian tasteful floor length evening gowns or military evening mess dress, or service dress with black bow tie. In all cases, white gloves should be worn. COSTUMES FOR MASKERS: Members of the Legion of Mars that are riding in the Krewe of Alla Parade on January 31, 2016 are strongly encouraged to wear their parade costumes to the ball and to participate in the tableau as maskers. For costume use during the Ball, contact Dann Cahoon at dann@raultgroup.com or 504-919-2355. Security and valets will be provided in Krewe Quarters to assist with changing and to secure valuables. Please do not forget to tip your valet. A $20.00 tip is customary. Please indicate on the bottom of the Ball Invitation List your costume size. FAVORS: It is customary for male Members of a Krewe to purchase a Krewe Favor for the female guests invited to the Ball. This year your club has selected a beautiful Krewe Favor that recognizes the five uniformed services. It is a golden broach featuring five stars and a modified Krewe logo in the middle. These have been cast by local artist, India Stewart, and will be a very nice gift for your guests. Payment must accompany your order. PURCHASE OF 2016 KREWE FAVORS: The cost of the 2016 basic Krewe Favor is $30.00 and the red enameled one is $40.00. Krewe Favors purchased in advance by Members will be given out in the Krewe Quarters at the Security Table on the night of the Ball. Krewe favors usually sell out on a first come first serve basis, so please order them now. Any remaining Krewe favors will be available for sale at the Security Table in Krewe Quarters during the Ball. Questions concerning Krewe favors should be addressed to the Kelly Gandy at 985-778-8374 or koggandy@gmail.com. REGISTRATION FOR THE BALL: Members in good standing (dues paid in full) may attend the Ball at no cost. Each Member in good standing is also allowed to invite one guest at no charge. Members may also invite additional guests at a cost of $100 dollars per couple. YOU MUST REGISTER FOR THE BALL TO RECEIVE BALL INVITATIONS AND ADMIT CARDS. NO ONE WILL BE ADMITTED WITHOUT AN ADMIT CARD. 2
There are 2 methods to register for the Ball: ELECTRONIC: Members can go to www.legionofmars.com and select the login tab. To make sure your information self-populates on the form, log in using your email and password. If you have any issues, contact Mark Turner at ltcturner@outlook.com or 318-229-6864 and he can reset your password for you. When logged in, select the event tab or the event link on the right of the homepage for the ball. Select register at the top of the event, enter your email if it is not listed, select member registration for paid members. Fill in any blank data, select add guest at the bottom to add your ONE free guest, select done, then when you return to your membership record, select next to confirm the registration. To register and pay for additional guests, LOG OUT first, then select the guest registration under ball event. The process for registration is the same as members, but the website will allow you to pay online using your credit card at the end of the registration process. You can use your email, just type over your data on the first registration. MAIL: Complete the enclosed Invitation List. Members should list themselves on line 1, their one free guest on-line 2, and any additional guests on the following lines. The Legion of Mars is not able to accept payments from non-members. It is the individual Member s responsibility to make payments for their guests. Please make your check payable to the Cincinnatus Club and forward your check along with your completed Invitation List and the completed Payment Summary form to the attention of The Ball Committee at P.O. Box 24250, New Orleans, Louisiana 70184. Invitations to the Ball cannot be mailed to your guests until verification of payment. When filling out your form or registering online, please indicate those that you would like to be seated with. The ballroom will be set with tables of 10. Due to time constraints, your documents should be completed and returned no later than Monday, December 28,2015 or reserved seating will not be guaranteed. INVITATIONS: Your invitation and admit cards will be mailed to you and your guests after December 28, 2015. Members and guests are required to present their invitation upon arrival at the Ball. 4
PARKING: The Krewe has made arrangements for parking in LOT J adjacent to Mardi Gras World at a reduced rate of $10.00 per vehicle. A shuttle will be provided to transport guest between Lot J and the Mardi Gras World Grand Ballroom. If you have any questions regarding driving to Mardi Gras World to attend the ball or concerning parking, please do not hesitate to contact Amy Fontenot at 504-982-6860 or amy@akdlalaw.com. (See the attached Mardi Gras World map.) QUESTIONS: Please address any questions concerning the Ball to the following: Ball Chairman Jeanne Demarest at jeanne@akdlalaw.com or call 504-452-7387 Co Ball Chairman Amy Fontenot at amy@akdlalaw.com or call 504-982-6860 Co Ball Chairman Chuck Hudson at charles.hudson82@gmail.com call 504-343-8668 Krewe Favor Kelly Gandy at koggandy@gmail.com or call 985-778-8374 Merchandise Kelly Gandy at koggandy@gmail.com or call 985-778-8374 Court Jeanne Demarest Schaumburg at jeanne@akdlalaw.com or call 504-452-7387 Costumes Dann Cahoon at dann@raultgroup.com or 504-919-2355 Seating Mike Turner at turnermb@cox.net or call 504-458-1443 Parade Seth Schaumburg at seth@favretlaw.com or call 504-390-7560 Dues Brandon Haynie at james.haynieah64@gmail.com or call 504-339-3161 Website Issues Mark Turner at ltcturner@outlook.com or call 318-229-6864 A copy of these instructions is located on the website at www.legionofmars.com. MEMBERS RIDING IN THE PARADE: Members riding with the Legion of Mars in the Krewe of Alla Parade on Sunday, January 31, 2016 will receive a separate set of instructions. To sign up for the parade or if you have parade questions, please contact Seth Schaumburg at seth@favretlaw.com or 504-390-7560. 5
2016 LEGION OF MARS MARDI GRAS BALL INVITATION LIST Post Office box 24250 - New Orleans, Louisiana 70151 Member: Phone: Email: The Ball will be held on Friday, January 22, 2016 at Mardi Gras World. Members may invite as many guests as they wish at a price of $100 per guest. If you need more space, please duplicate this form. USE FORMAL NAMES. Do not use nicknames or given names of married ladies. List married couples as individuals. It is the responsibility of the guest to remit payment for all invited guests prior to invitations being issued. Please return this form to the Post Office Box listed above, email Jeanne Demarest at jeanne@akdlalaw.com, or fax to 504-200-0001. To ensure reserved seating please return by December 28, 2015. Please indicate who you would like to be seated with in the space provided below. MEMBER or GUEST 1. MEMBER 2. FREE GUEST 3. PAID GUEST 4. PAID GUEST 5. PAID GUEST 6. PAID GUEST 7. PAID GUEST 8. PAID GUEST 9. PAID GUEST 10. PAID GUEST TOTAL REMITTANCE NAME ADDRESS CITY STATE ZIP TOTAL AMOUNT No invitations will be issued to ladies under 16 years of age or gentlemen under 18 years of age. Additionally, NO INVITATIONS WILL BE ISSUED FOR ANY MEMBER IN ARREAR OF DUES. Mars Members who will ride in the Krewe of Alla Parade, will you wear your costume to the ball? YES or NO Please circle your costume size: S M L XL XXL Please provide the names of the guests and/or members that you would like to sit with:
Lot J Parking & Shuttle MGW Ballroom
Cincinnatus Club dba Legion of Mars 2016 Merchandise Order Form Item/Description Price Qty Total Krewe Coin $10.00 Krewe Coffee Mug $10.00 Krewe Flag $25.00 Special #1 (Krewe Mug, Flag, & 2 Coins) $50.00 Special #2 (Krewe Mug & 2 Coins) $25.00 Krewe Women s Scarf $35.00 Krewe Men s Tie $35.00 Krewe Lapel Pin $20.00 2016 Krewe Favor $30.00 2016 Krewe Favor (Red Enameled) $40.00 Krewe T-Shirt (Include Size) $20.00 Krewe Polo Shirt (Include Size) $30.00 Krewe Visor $15.00 Inaugural Krewe Poster $25.00 Grand Total Member (Please Print): Address: Phone: Email Address: If pre-paying by credit card, fill out the information below: Card Number: CSC/CVV: Expiration Date: Zip Code: Signature: Date: Provide any questions or comments to Kelly Gandy at 985-778-8374 or koggandy@gmail.com. Please provide your credit card information or remit payment before December 28, 2015. All items on this form can be picked up at the krewe quarters on the night of the Ball. Cash, checks, and credit cards are also accepted at the Ball for remaining items available for sale. Make checks payable to the Cincinnatus Club... The Cincinnatus Club, P.O. Box 24250, New Orleans, Louisiana 70184