Fair Trade Campus Application Form Please submit completed application forms with supporting documentation via email to communications@fairtrade.ca For more information on completing this document, please refer to our Application Form instructions, which can be found at. Campus contact information: Name of Institution Date of completed application Planned date of declaration Website Address Name of Fair Trade Committee Lead: University of Ottawa January 2014 February 2014 www.uottawa.ca Office of Campus Sustainability: 141 Louis Pasteur, Ottawa ON K1N 6N5 Canada Jonathan Rausseo (campus sustainability manager) Telephone: Tel. 613-562-5800 x 2530 Email: jrausseo@uottawa.ca 1
Fair Trade Committee Forming a committee ensures that a cross section of stakeholders have been involved in the designation process. It is important that the committee meet regularly to continue the ongoing development and support of fair trade on campus. Please list members of the committee, with their affiliations and roles: Name Affiliation Committee role Contact Patrick Genest Director of Food Working Group Patrick.genest@uottawa.ca Services Leader Lucie Mercier- VP executive Member luciemg@uottawa.ca Gauthier Phillipe Demers Purchasing Manager Member philippe.demers@uottawa.ca Adam Brown Professor Member abrown@uottawa.ca Merissa Mueller Student Sustainable mmueller@uottawa.ca Coordinator Alternates EWB representative EWB partnership uottawa@ewb.ca How often does the committee meet? At the beginning of the certification, the group will meet routinely (once a month) to ensure ease of implementation. The control is ultimately up to Patrick Genest who will determine meeting dates but it is expected that the group will meet every two months on average to discuss issues. Describe the committee s main activities To educate the campus on fair trade issues, to improve access to fair trade products, and to ensure that the University of Ottawa adheres to Fair Trade Canada certification standards. This group falls under the Sustainable Development Committee in terms of it being a SUDCOM working group segment. The Working Group is Food which is working towards developing and leading social and economic changes within the uottawa Food Services. 2
Availability The campus must ensure that all food service locations under its direct control offer a range of Fairtrade certified products. Required campus locations include all campus-run cafeterias, catering, vending (including instant coffee machines), campus-run We Proudly Brew arrangements, stores, restaurants, lounges, events, and administration offices coffee shops, food outlets and services provided by/run by the student unions/associations grad students unions/associations, including catering companies working on behalf of these groups Fairtrade certified product requirements for all campus services include That all coffee available on campuses is 100% Fairtrade certified That at least 3 tea options are provided everywhere tea is available That at least 1 chocolate bar is available everywhere chocolate is sold Outlet name Products offered Brands offered Coffee, Tea, and Chocolate bars All outlets run by Food Services (see attached map in our application) Cadbury Chocolate (Dairy Milk) Fair Trade certified chocolate bar (if applicable) Van Houtte coffees (Fair Trade certified) Numi teas Café Alternatif Coffee and Tea Detour coffee and Teashop tea Pivik Coffee, tea, and chocolate Sugar, hot chocolate Van Houtte coffee, Numi teas and Four O Clock teas, Camino products (chocolate, sugar, etc) 1848 Coffee and Tea Van Houtte and Numi Café Nostalgica Coffee and Tea Van Houtte and Numi All coffee and tea served through certain campus operations must be 100 percent Fairtrade certified. This includes: university/college meetings student union meetings campus events campus offices ***Effort should also be made to serve other FTC foods in these circumstances. 3
Event Type Product offered Brands offered All events offer Van Houtte coffees and numi of Four O Clock teas Additional requirements include A demonstrable effort be made by purchasing managers to increase the number and type of FTC products they purchase/sell The university/college and students union must encourage independent businesses, departments, and societies on campus to meet Fair Trade Campus criteria What efforts have campus purchasing managers or other campus administrative staff made to source additional FTC products? The incorporation of a clause into new agreements with operating franchises on campus that includes the necessary incorporation of Fair Trade coffees, teas, chocolates, and more products if possible. Work is being completed to push forward a Fair Trade policy on campus beyond the ethical policy that already exists. How has the university/college and students union encouraged independent businesses, departments, and societies on campus to meet Fair Trade Campus criteria? Engineers without Borders is petitioning franchised businesses such as Tim Hortons and Starbucks to sell more fair trade options. The student-run businesses on campus adhere to fair trade and some go beyond the requirements of this certification. 4
Visibility and Engagement While offering fair trade products is a crucial step in campus designation, it's important that the campus community is encouraged to support fair trade both on and off campus. To achieve this, it's important to communicate availability as well as educate and inform about fair trade products. Signage must be prominently displayed and maintained at all campus-run food service locations. Where prominent signage is not possible, there must be at least some indication of fair trade availability. Signage must indicate availability of fair trade products offer information about fair trade Location Description of signage See attached application! Poster examples and photos are attached that are in all SFUO (student-run) and Food Services outlets. Campuses must demonstrate support for fair trade products on campus through community outreach events. At least one outreach event must have been held on campus within the 12 months prior to submitting an application. Events must be held in a visible, high-traffic campus space Events must offer informational materials that may include: o informational materials o sample products o other promotional materials While these criteria are specific, campus groups are encouraged to use their creativity in demonstrating support and engagement for fair trade. The goals for these events should prioritize visibility, engagement, and participation. Event Description of venue/estimated attendance Description of informational materials Fair Trade launch event: This event would take place within the month of certification and would include Fair Trade coffee tastings, the promotion of fair trade products by SFUO businesses and Chartwells, and informing the campus community of our commitment to Fair Trade by explaining the benefits of Fair Trade and giving out additional information including where Fair Trade products can be located on campus. The University of Ottawa also plans on promoting their Fair Trade commitment during other relevant event days such as World Food Day and during their Green Weeks events. 5
It would be hosted in the University Centre and information materials would include Fair Trade pamphlets, information spread by presenters and tablers, and the distribution of ancillary information such as links to our website and Fair Trade Canada website. To achieve designation, the campus administration must agree to post-designation commitments included in the Fair Trade Designation contract. Please include a signed copy of the Fair Trade Designation Contract with your application. 6
Additional questions Please share any valuable lessons you learned in your campaign. Please share what worked best and any significant challenges. Getting the businesses run by outside groups and the student federation to agree to the certification process was difficult. Some organizations were serving fairly traded products and felt that this was sufficient to get the certification. Some groups argued that Fairtrade was not effective for some farming groups and so the process for certification was unfair. Perhaps some reading material directly specifically at this kind of issue might help us win more hearts and minds. What resources were most helpful to your campaign? Additional comments: There was some frustration at the lack of communication between our office and the Fair Trade Canada office, miscommunications about what needed to be included in the certification documents and what did not have to be. There is was also some conflicting information on the website. I believe that the facts stated in this (name the document and the date of the document) are true. Signed: Merissa Mueller Date: December 12,2013 Fair Trade Committee Representative For administration purposes only 7
Campus Designation approved: Yes No Signed: Fairtrade Canada Date: 8