WINE MANAGAMENT PLATFORM FOR WAREHOUSES The wine management platform has been developed to allow warehouses to provide a total client-facing solution and to provide global market access to their storage customers. It can be configured for professional clients or private collectors or both. Engineered from the ground up as a white label it is possible to reconfigure the platform to the specific requirements of any business that provides fine wine related services. Wine Owners Ltd The Vineyard 13-19 Vine Hill London EC1R 5DW United Kingdom t: +44 (0) 207 278 4377 w: contact@wineowners.com Company Registration Number: 07645873 VAT Registration Number: 124 3517 41 The platform is own brand-able and is functionally exceptionally configurable for any relevant business requirement. Today the Wine Owners platform is used by 17 different wine related businesses including wine warehouses, private members clubs, merchants, portfolio managers, brokers and wine funds. CLIENT AND MARKET FACING SOLUTION Visualisation of stock in warehouse by clients including provenance Valuations, price graphs for 250,000 fine wines Standardised fine wine descriptions for improved accuracy of stocks and information-rich wine content Optional pre-advice for landing connected with the referential database of 22,000 wine name entries Unique, arms-length, global trading exchange access for your clients Comprehensive administrative access for warehouse staff FEATURES AND BENEFITS 1/ Improved visibility of stock in warehouse by clients including provenance logging and tracking Enable your clients to see their fine wine stock details in an easily digestible layout, inclusive of details of a wine s traceability/ authenticity, proof of delivery documents, landing and inspection photos - and any other stock-specific data you wish to add - all of which comprises the Wine Passport. Reinforces quality service offering and the perceived value of stored wine. 2/ Valuations of wine stocks and price graphing Market valuations on 250,000 fine wines for insurance purposes and keeping pricing up to date on an offer list. Enables informed pricing decisions based actionable market data. Weekly pricing updates of individual wine entries, total value of stored wine by account. Supports insurance calculation and reporting.
3/ Standardised fine wine descriptions Rapid and accurate data-entry of wine facilitated by a database of 22,000 references (excluding vintages). Optional pre-advice logging of wine due to be landed for improved accuracy and subsequent delivery management. The warehouse can choose to add their short name versions of each wine name. This results in correct and standardised data entry, mitigates risks of mistakes being made in picking, that can undermine the confidence of storage client s customers. 4/ Wine information A range of rich content enables business clients to have all actionable information in one place that in sum supports their sales and marketing activities. Private clients are better informed on reviews, drinking dates, producer profiles and are able to conduct analysis to make informed decisions. 5/ Offer global trading exchange access for your storage clients at arms-length The platform makes it easy for your clients - private or trade - to connect with an international peer-to-peer trading exchange and to develop international markets with minimal commissions - that reduces friction between buyer and seller. With Webservices/ API integration between your warehouse system and the platform we can make it simple for your clients to offer wines for sale, with real time stock reconciliation to accurately reflect current stock position and avoid overselling through multiple sales channels. When a trade takes place, the system will provide automated notifications of stock sold pending movement, inspection requests and the buyer s delivery or transfer preferences, creating a seamless end-to-end sales and fulfillment process. 6/ Offer storage to international buyers Sellers who store with you will be able to offer the option to their buyers via the trading exchange to also store with you under a Wine Owners storage header account. This shortens the distance that the wine needs to move, reduces buyer s overall trading and logistics costs that makes the seller s offers more competitive, and brings more international clients into your professional wine storage. Provenance is guaranteed depending on the seller s source of supply, and creates a strong value proposition for continued storage whilst the wine matures or until it is resold.
WHAT IT INCLUDES Fine wine management All relevant information in one place that includes the data from warehousing systems, inspection photos, all supporting documentation, international market pricing and price history (Europe and USA data sets), scores and other required information. 360 view of wine stockholdings Clients see all their stored wines, and benefit from the rich content available. This includes Market pricing & analysis spanning 250,000 wines, current market, price graphs, drinking windows, reviews, scores, profiles, thumbnails, digital asset management. They can also add their wines held in other locations to create a 360 view. These can be quickly uploaded thanks to an intelligent upload function that recognizes and matches incoming wines to standardised descriptions. Analysis The platform includes comprehensive reporting that meets the needs of professionals, private clients and warehouse needs. Web services Integration Wine Owners has integrated with a large number of background business systems via API and web services, ranging from warehousing systems, ERP, customer systems and EPOS. Integration has encompassed customer and wine storage information into the platform, wine data entry, pre-advance landing, delivery requests and trading.
CASE STUDY Western Carriers Western Carriers are one of the largest warehouses in North America, and selected Wine Owners to develop their private client business. Western Carriers offer a premium service to their high net worth collectors, branded Nest Egg Wine Collections Inc., enabling them to store whole or mixed cases. The business goal was to improve online access to encompass comprehensive details of every bottle, bring consistency to their database, and to improve the efficiency of private client stock landing and management. The new platform enables their clients to enjoy best of breed collection management, to see a wealth of information against their wines, and to request deliveries by the case or bottle. The solution includes deep integration with Western Carriers background warehousing systems, improving the warehouse private client service and bringing substantial internal efficiencies. Delivery requests Client views Reporting
Reconciliation Warehouse views Images