Deerwood Country Club Special Event Planning Guide 10239 Golf Club Drive Jacksonville, FL 32256 Phone (904) 998-5330 Website: www.deerwoodclub.com email: dbrilli@deerwoodclub.com July 2015
Welcome! P lanning a party or celebration? Host your event at Deerwood & make it convenient for you & fun for your guests. Private banquet rooms are available for parties of 12 or more guests. Our spacious & elegant Clubhouse has panoramic views of the golf course & is the perfect setting for a memorable event. We can accommodate up to 250 guests for a plated dinner & up to 500 guests for a cocktail reception in the Lakeview Suite. For smaller events, The Deerwood Room, Palm Room, Board Room or one of the Lakeview Rooms would work perfectly. Menus Our executive Chef Gary McKinsey is one of the finest in Jacksonville and can create a dining experience your guests will long remember. Our Banquet Menus include enough variety to suit any tastes or needs. You can always depend upon Chef Gary and his team to deliver the finest quality and the freshest ingredients for a firstclass meal. Several special event packages are included, and our Catering Director, Denise Brilli, would be happy to help you personalize your menu or any details needed to make your event a success. Pastry Chef We are one of the few private clubs in the area to boast our own highly regarded Pastry Chef JoAnne. She is an artist in creating delicious and beautiful cakes, pastries, and unique desserts that will satisfy anyone s sweet tooth! A catalog with sample photos is available for weddings and other special occasion cakes on our website. Club Facilities The Club is happy to provide tables, house linens, skirting, glassware, dinnerware and our cocktail napkins at no charge. We are also happy to assist you in referrals to vendors our guests have successfully used in the past to help you find the perfect compliments to your event. Guarantees To ensure your room and food is prepared to your specifications we require an estimate of the number of guests upon confirmation of the event booking. A final guarantee of the number of guests is due one week prior to an event, weddings require your final guest count two weeks prior to event date. Menu Selection Menu selections must be confirmed at least four weeks prior to the event to allow adequate time for food ordering and preparation. Due to health code restrictions, any food left over from an event must be disposed of and may not be sent home with guests. Dress Code/Smoking Deerwood maintains a dress code to preserve its elegant atmosphere with Country Club Casual as the appropriate attire for any evening event. Blue jeans are not permitted in the main dining areas or on the golf course. All guests must wear appropriate dining attire (no flip-flops, aqua shoes or athletic shoes in the evening) and gentlemen should remove their caps while in the dining rooms. Deerwood is a non-smoking building. Ashtrays are provided on the back patio area and smoking should be confined to that area. Member Sponsorship of Non-Members Members may sponsor a non-member for use of the Club s facilities for an event. Per our Bylaws, the members assume full responsibility for the guests, including dress code and conduct. Security Gate Deerwood Country Club is a private facility. To expedite access into our gated community, the host of each event must provide the guests with the event name, date and start time. All events with twenty children or more will require security at $29.00 per hour per officer. Payment Please note that there is a deposit of $1,500 due upon confirmation of every event or 50% of estimated expenses less than $1,500. See contract for payment schedule. Estimated balances are due in full 7 days prior to your event. Checks and credit cards are accepted for final payment. Page 1
Deerwood Country Club Deerwood Country Club s 25,000-square-foot clubhouse has versatile space for hosting multiple events. Banquet rooms and Lakeview West, East and Central, may be used individually or grouped for larger events. Our meeting rooms are spacious, bright and an excellent choice for meetings, small lunches and dinners. Meeting rooms may be used separately, or have the dividing wall open for a larger meeting. ROOM COCKTAILS/STAND-UP SIT-DOWN Lakeview West 90 70 Lakeview Central 150 110 Lakeview East (includes built-in bar) 90 70 The Lakeview Suite (all main dining rooms) 500 250 The Deerwood Room 30 22 Palm Room 65 50 Meeting Room A or B (separately) -- 15 Both Meeting Rooms -- 30 Covered Patio Deerwood Country Club 18th Hole Bar Bar Lakeview East BANQUET ROOMS The Lakeview Room Lakeview West The Deerwood Room Palm Room Pro Shop Men Woman Meeting Room A Meeting Room B Lobby Entry Admin Kitchen Service Courtyard Snack Bar Porch Covered Drop Off Pool Equip. Page 2
Deerwood Signature Buffet Our Special Occasion Buffet features a four hour open bar, four selections of passed hors d oeuvres (one item per person), salad, dinner entrées, accompaniments and a custom wedding cake Call Brand Bar Beverages New Amsterdam Vodka, New Amsterdam Gin, Bacardi Rum, Hornitos Tequila, Canadian Club Whiskey, Jim Beam Bourbon, Cruzan Rum & Dewars Scotch Beer, Wine & Soda Butler Passed Hors D oeuvres Sesame Chicken Satay with Asian Sauce Italian Tomato, Basil & Parmesan Bruschetta Spinach & Feta Wrapped in Phyllo Dough Crab Rangoon with Sweet & Sour Sauce Chicken & Prime Rib Buffet Mixed Green Salad with Vegetable Garnishes & Dressing Choices Chicken Marsala presented upon a Wild Rice blend *Carved Prime Rib of Beef, Au Jus with Horseradish Sauce Garlic Red Bliss Whipped Potatoes Steamed Garden Vegetables Assorted Rolls Coffee & Tea Dessert Special Occasion Cake prepared by our Pastry Chef JoAnne Evenings are $84.00 ++ per person Afternoons are $69.00 ++ per person *Chef Attendant Fee $75 + All packages can be customized. All events are quoted for a 5 hour duration. Additional time is available upon request at $500 ++ per hour. Page 3
Silver Plated Dinner Our Silver Plated Dinner features a four hour open bar, four selections of passed hors d oeuvres (one item per person), salad, dinner entrée (one selection), accompaniments and a custom wedding cake Beverages Domestic & Imported Beer, Beringer Wine, Pinot Grigio, Chardonnay, Merlot, Cabernet Sauvignon & Fountain Sodas Butler Passed Hors D oeuvres Sesame Chicken Satay with Asian Sauce Italian Tomato, Basil & Parmesan Bruschetta Spinach & Feta Wrapped in Phyllo Dough Crab Rangoon with Sweet & Sour Sauce Salad Choice of Romaine Mimosa Salad or our Deerwood House Salad Entree Selections Chicken Marsala Sautéed Mushrooms and a Marsala Wine Sauce Talapia Amandine Toasted Almonds, Shallots in a Lemon Thyme Cream Sauce Chicken Florentine Stuffed with Spinach, Mushrooms, Feta Cheese in a light Garlic Cream Sauce Pork Tenderloin Medallions Laced with a Dijon Demi-Glace Chicken Asiago Sautéed Breast of Chicken with a White Parmesan-Asiago Cream Sauce Accompaniments Chef s selection of Seasonal Vegetable Medley and Potatoes or Wild Rice Freshly baked Rolls with Sweet Butter Coffee & Tea Dessert Special Occasion Cake by our Pastry Chef JoAnne Evenings are $72.00 ++ per person Afternoons are $67.00 ++ per person All events are quoted for a 5 hour duration. Additional time is available upon request at $500 ++ per hour. Page 4
Gold Plated Dinner Our Gold Plated Dinner features a four hour open bar, four selections of passed hors d oeuvres (one item per person), salad, dinner entrée (one selection), accompaniments and a custom wedding cake Beverages Call Brand Bar Selections New Amsterdam Vodka, New Amsterdam Gin, Bacardi Rum, Hornitos Tequila, Canadian Club Whiskey, Jim Beam Bourbon, Dewars Scotch Beer, Wine & Soda Butler Passed Hors D oeuvres Sesame Chicken Satay with Asian Sauce Italian Tomato, Basil & Parmesan Bruschetta Spinach & Feta Wrapped in Phyllo Dough Crab Rangoon with Sweet & Sour Sauce Salad Choice of Romaine Mimosa Salad or Deerwood House Salad Entree Selections Chicken Marsala Sautéed Mushrooms and a Marsala Wine Sauce Talapia Amandine Toasted Almonds, Shallots in a Lemon Thyme Cream Sauce Chicken Florentine Stuffed with Spinach, Mushrooms, Feta Cheese in a light Garlic Cream Sauce Pork Tenderloin Medallions Laced with a Dijon Demi-Glace Chicken Asiago Sautéed Breast of Chicken with a White Parmesan-Asiago Cream Sauce Accompaniments Chef s selection of Seasonal Vegetable Medley and Potato or Rice Freshly baked Rolls with Sweet Butter Coffee & Teas Dessert Special Occasion Cake prepared by our Pastry Chef JoAnne Evenings are $82.00 ++ per person Afternoons are $70.00 ++ per person All events are quoted for a 5 hour duration. Additional time is available upon request at $500 ++ per hour. Page 5
Platinum Plated Dinner Our Platinum Plated Dinner features a four hour open bar, four selections of passed hors d oeuvres (one item per person), salad, dinner duet, accompaniments and a custom wedding cake Beverages Premium Bar Selections Stoli Vodka, Bombay Gin, Bacardi Rum, Hornitos Tequila, Woodford Reserve Bourbon, Crown Royal Whiskey, Johnny Walker Red Label Scotch, Beer, Wine & Soda Champagne Toast Hors D oeuvre Display Vegetable Crudités with Blue Cheese & Ranch Dressings Butler Passed Hors D oeuvres Sesame Chicken Satay with Asian Sauce Italian Tomato, Basil & Parmesan Bruschetta Spinach & Feta Wrapped in Phyllo Dough Crab Rangoon with Sweet & Sour Sauce Salad Choice of Romaine Mimosa Salad or our Deerwood House Salad Duet Plate Entree Petite Filet Mignon (4oz) with Shrimp Purses served with a Bordelaise Sauce Accompaniments Chef s selection of Seasonal Vegetables and Potatoes Freshly baked Rolls with Sweet Butter Coffee & Teas Dessert Special Occasion cake by our Pastry Chef JoAnne Evenings are $92.00 ++ per person Afternoons are $87.00 ++ per person All events are quoted for a 5 hour duration. Additional time is available upon request at $500 ++ per hour. Page 6
Bridal Shower Luncheon Glass of Mimosa Chicken Crêpes Two French Crêpes filled with tender Chicken, Mushrooms, Bell Peppers and Onions, topped with a Sherried Basil Cream Sauce. Dessert Chocolate Raspberry Blackout Torte Coffee or Tea $21.95 ++ per person Bridal Room Snacks Imported & Domestic Cheese Display with Crackers $50 ++ Fresh Fruit Display with Dip $50 ++ Turkey Wraps with Fruit $80 ++ Bottled Water & Soda $25 ++ Champagne at $25 ++ per bottle Prices for catering and beverages are quoted for a bridal party of ten Page 7
Rehearsal Plated Dinner Beverages Trinity Oaks Wine, Pinot Grigio, Chardonnay, Merlot, Cabernet Sauvignon & Fountain Sodas Imported & Domestic Cheese Display House Salad With Raspberry Vinaigrette Dressing Choice of One Entree Selection Chicken a La Orange laced with a Grand Marnier Cream Sauce and garnished with Mandarin Orange Sections Pork Tenderloin Medallions laced with a Dijon Demi-Glace Talapia Amandine Toasted Almonds, Shallots in a light Lemon Sauce Filet Mignon 6 ounces with Bordelaise Sauce ($6.95 ++ per person upgrade) Dessert Cream Puff Swan on a Painted Plate Coffee & Tea $53.00 ++ per person Our Rehearsal Dinner package is offered Tuesday through Friday from 6:00 pm-9:00 pm All events are quoted for a 4 hour duration. Additional time is available upon request at $500 ++ per hour. Page 8
Sunday Plated Wedding Three Course Menu Champagne Toast for Bride & Groom Deerwood House Salad Choice of One Entree Selection Chicken Marsala Boneless Breast of Chicken served with Sautéed Mushrooms and laced with a Marsala Wine Sauce Pork Tenderloin Medallions laced with a Dijon Demi-Glace Talapia Almandine Toasted Almonds, Shallots in a light Lemon Sauce Accompaniments Chef s selection of Seasonal Vegetable Medley and Potato or Rice Freshly baked Rolls with Sweet Butter Coffee & Teas Dessert Traditional Wedding Cake by our Pastry Chef JoAnne Minimum of 150 Guests $37.00 ++ per person without Champagne $40.00 ++ per person with Champagne Our Sunday Wedding package is offered for a minimum of 150 and offered after 4 pm guests from 4:00 pm-8:00 pm All events are quoted for a 4 hour duration. Additional time is available upon request at $500 ++ per hour. Page 9
Beverages & Spirits Beverage bar service is offered by package pricing or as a consumption bar Bar pricing is based on your tier selection. Pricing includes mixers, garnishes, glassware, and ice A $75+ bartender fee is required per bartender By Consumption Call Brand Bar PinnacleVodka, Pinnacle Gin, Bacardi Rum, Hornitos Tequila, Canadian Club Whiskey, Jim Beam Bourbon & Dewars Scotch $8 ++ per drink Bar Packages Call Brand Bar Two Hours $24 per person Three Hours $32 per person Four Hours $40 per person Each Additional Hour $8 per person Premium Brand Bar Absolute Vodka, Bombay or Tanqueray Gin, Bacardi Rum, Captain Morgan Rum, Jack Daniels Whiskey, Seagram VO, Hornitos Tequila & Johnny Walker Red Label Scotch $9 ++ per drink Super Premium Brand Bar Grey Goose Vodka, Kettle One Vodka, Bombay Sapphire Gin, Crown Royal Whiskey, Bacardi Gold Rum, Makers Mark, Patron Tequila & Johnny Walker Black Label Scotch $10++ per drink House Wine & Champagne Trinity Oaks Chardonnay, Pinot Grigio, Cabernet Sauvignon, Merlot, Pinot Noir House Champagne $25 ++ per bottle $7 ++ per glass Beers Selection Includes Domestic-Bud, Bud Light, Miller Light, Coors Light Imported-Heineken, Corona, Amstel Light Domestic Beer $5 ++ per item Imported $6.00 ++ per item Punch Stations Priced per Gallon Non-Alcoholic Fruit Punch $50 ++ Champagne $75 ++ Mimosa $85 ++ Refreshing Beverages Juices, Sparkling Water & Soft Drinks $2.50 ++ per item Unlimited soda bar featuring Coca-Cola products, freshly brewed iced tea & coffee $8 ++ per person Page 10 Premium Brand Bar Two Hours $27 per person Three Hours $36 per person Four Hours $45 per person Each Additional Hour $9 per person Super Premium Brand Bar Two Hours $30 per person Three Hours $40 per person Four Hours $50 per person Each Additional Hour $10 per person House & Wine Packages Two Hours $22 per person Three Hours $29 per person Four Hours $36 per person Each Additional Hour $7 per person House Wine, Beers, Soft Drinks, Juices & Sparkling Water All bars will be stocked with an assortment of domestic & imported beers, soft drinks, juices, & sparkling waters, unless otherwise requested Beverage Cart Should you wish to have beer, wine, sodas and mixed drinks, we can supply you with a beverage cart and driver at $75 ++ per attendant, with beverages charged on a consumption basis. A $300 sales minimum per cart is required over a five-hour period, and will be charged accordingly. Please allow us at least three weeks to arrange this. No outside beverages may be brought into the Club for use on the course or in the Clubhouse without prior permission. Deerwood is only licensed to sell liquor for consumption on the premises. We regret we cannot allow any outside liquor to be brought onto the property for consumption at an event, with the exception of a charity fundraiser. Per bottle corkage and bottle fees are $15.00 ++ and $25.00 ++.
Rentals & Accessories Parties & Events The following items are available at no charge. House linens, china, and glassware Mirror centerpieces with votive holder Accessories available for rental include: 15 x 15 dance floor: $450 ++ 20 x 20 dance floor: $600 ++ Baby Grand Piano: $125 ++ Bartender charge: $75 Cashier: $75 Ice carvings: starting at $375 ++ Chocolate Fountain: $100 plus $5.95/person Specialty linens: quoted upon request Ceremony: $950 ++ Chair covers quoted upon request High top cruisers: $15 ++ each Patio lanterns: $10 ++ each Bathroom Attendent: $75 each Security: $29/hr minimum 5 hours Screen: $75++ Projector: $75++ TV: $75++ DVD: $50++ Page 12
Room Charges & Minimums Deerwood Room Rental Charges and Food & Beverage Minimum Room Capacity Banquet Room List Sit-down Cocktails/Standup Board Room 1 15 people N/A Board Room 2 15 people N/A Lakeview East 70 people 90 people Lakeview Central 110 people 150 people Lakeview West 70 people 90 people Lakeview Suites 250 people 350 people Deerwood Room 22 people 30 people Palm Room 45 people 65 people Full Clubhouse *Limited availability Banquet Room Banquet Room List 300+ people 500+ people Rental Charges Breakfast 6am-10am Lunch 10am-4pm Board Room 1 $200 $200 $250 Board Room 2 $200 $200 $250 Lakeview East $250 $250 $300 Lakeview Central $350 $350 $450 Lakeview West $250 $250 $300 Lakeview Suites $850 $850 $950 Deerwood Room $200 $200 $250 Palm Room $200 $200 $300 Full Clubhouse *Limited availability Banquet Room Banquet Room List Dinner 4pm-11pm $1,500 $1,500 $2,500 Food & Beverage Minimum Breakfast 6am-10am Lunch 10am-4pm Board Room 1 $300 $300 $500 Board Room 2 $300 $300 $500 Dinner 4pm-11pm Lakeview East $500 $1,400 $2,450 Lakeview Central $800 $2,200 $3,850 Lakeview West $500 $1,400 $2,450 Lakeview Suites $1,800 $5,000 $7,700 Deerwood Room $300 $300 $875 Palm Room $450 $900 $1,575 Full Clubhouse *Limited availability $4,000 $4,400 $10,500 *Food and Beverage minimums do not include service charge, tax, setup fees, rental items, or room rental fees. * A non-refundable, non transferable deposit of $1,500 is required in order to secure the space for each event. If your estimated total cost is less than $1,500, the deposit will be 50% of the estimated total. *The Club is closed on Mondays unless a Full Clubhouse rental fee and food and beverage minimums are met. *Deerwood Country Club Members will receive a 50% room rental discount. *Deerwood Country Club Equity Members have complimentary access to all banquet rooms. Page 13
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Deerwood Country Club 10239 Golf Club Drive Jacksonville, FL 32256 Phone (904) 641-6100 Direct (904) 998-5330 Website: www.deerwoodclub.com email: dbrilli@deerwoodclub.com