ADDENDUM NO. 1 Date: for Irvine Valley College - BID No. 313 South Orange County Community College District General-All project documents including contract documents, drawings, and specifications, shall remain unchanged with the exception of those elements added, revised, deleted, or clarified by this addendum. CONTENTS ADDENDUM ITEMS INDEX PAGE 1 ITEMS: 1-1 Questions and Answers PAGE 2 1-2 Attachment A: Sample Catering Menu PAGE 5 1-3 Attachment B: Revised Equipment List PAGE 17 1-4 Attachment C: Food Vending Locations (list & map) PAGE 18 1-5 Attachment D: Mandatory Pre Proposal Meeting Sign In Sheet PAGE 19 Attachments A: Sample Catering Menu B: Revised Equipment List C: Food Vending Location(s) D: Mandatory Pre-Proposal Meeting Sign in Sheet Page 1 of 22
1-1 Questions and Answers Q1: What is your annual catering revenue? A1: Catering revenue is as follows: 2011-2012 $ 38,256 2012-2013 $ 40,130 2013-2014 $ 43,368 Q2: What was the cafeteria total annual sales? A2: The total sales for the last three fiscal years is: 2011-2012 $ 440,011 2012-2013 $ 460,527 2013-2014 $ 476,477 Q3: Could you provide a sample catering menu? A3: A sample menu(s) has been provided in Attachment A See attached (most recent menu available) Q4: Could you describe your waste management? Does it include recycling? Composting? A4: Campus waste containers, including those in the cafeteria, are emptied by the Maintenance and Operations department. The company providing the waste removal services also provides a sorting service for recyclables. There is currently no composting on campus. However, the college would consider composting options if the proposer has recommendations. Q5: Who is responsible for maintenance? A5: Please see the sample contract to obtain an understanding of maintenance delegations. Page 2 of 22
Q6: Please provide activity/traffic statistics A6: See annual coffee cart sales receipts. Q7: Who addresses Health Department issues? A7: Health Department issues are the responsibility of the vendor. See sample contract in the RFQ & P, Section 11.2. Q8: The college has pursued coffee cart services both independently and as part of the Food Services contract in the past. How will coffee cart services be contracted for this new contract? A8: Coffee cart services will be obtained through this Food Services, Food Vending, and Coffee Cart Services contract and not as a separate contract. The current provider delivers these services using a subcontractor and the coffee cart and all associated equipment are owned by the subcontractor. Q9: Who dictates the prices from the beverage provider in the Cafeteria? A9: The Beverage Supply and Promotions Services contract defines the beverage prices for the fountain drinks and for 75% of the shelf/cooler product. 25% of the shelf/cooler product are Page 3 of 22
provided by the Food Services provider and in that case, pricing is dictated by the food service provider. 1-2 Sample Catering Menu See Attachment A for the most current Catering Menu. Also included is a sample of the cafeteria menu. 1-3 Revised Equipment List Replace Equipment List found in the RFQ & P. See Attachment B for the Revised Equipment List identifying the equipment owned by the college. 1-4 Food Vending Machine Location Please see attachment C for Food Vending Machine Location 1-5 Mandatory Pre Proposal Meeting Sign in Sheet Please see attachment D for the Mandatory Pre-Proposal Sign in Sheet Attachment: A: Sample catering menu(s) B: Revised Equipment list C: Food vending machine locations D: Mandatory Pre Proposal Meeting Sign in Sheet Page 4 of 22
Attachment A Sample Catering Menu Page 5 of 22
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Sample Cafeteria Menu Page 14 of 22
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Attachment B Revised Equipment List Owned by Irvine Valley College Stoves Walk-in Refrigerator Freezer Stainless Steel Sinks 3 stainless steel tables located in Kitchen Ice Machine Cashier Station 2 beige tables located by Cashier station Food Servers (by order counter) 4 Pizza Carts 3 Carts Steam Table Pans Knife Holder Pots & Pans Menu Signs Tables/Chairs Owned/Purchased by Current Vendor 2 Warmers (Adcraft) 2 Door White Cooler White Corner Cooler (Top Load) Prep Station/Cooler (True Refrigerator) 2 Carts (waist high) Meat Slicer Microwave Awnings Pizza Warmers Soup Warmer (in cafeteria) Video Cameras Large Wok Pots Pots & Pans Cafeteria Trays (replacing old IVC owned trays over time) 2 Cup Dispensers (vertical) Menu Signs Coffee Cart (subcontracted) Vitamin Water Cooler Coffee/Beverage Machines Owned/Purchased by Beverage Vendor Fountain Drink Dispenser 4 Pepsi Coolers 2 Naked Juice Snack Racks Page 17 of 22
Attachment C Food Vending Machine Location List: Vending Machine Locations B-100 B-100 BLDG 200 FRONT ENTRANCE BSTIC FACULTY LOUNGE Student Services Center Product Food Vending Coffee Vending Food Vending Food Vending Food Vending Location by Map: Page 18 of 22
Attachment D Page 19 of 22
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