SPECIAL EVENTS Wedding Ceremonies Wedding Receptions Ladies Luncheons Baby/Bridal Showers Corporate Meetings/Parties Bar/Bat Mitzvahs Afternoon Teas Cocktail Receptions Intimate Gourmet Dinners Birthday Parties Pool Parties Anniversary Parties OKLAHOMA CITY GOLF & COUNTRY CLUB
Events large and small we do it all! Let our talented events staff take the guess work out of hosting your next event. We are here to assist you through the planning process from a delicious menu with wine pairings to the perfect room design. Our talented Culinary team will prepare the meal to your taste buds delight as our first-class banquet service staff makes your guests feel like they are royalty. Oklahoma City Golf & Country Club is the perfect place to host or sponsor an event for your friends, family and co-workers. Let us do the work for you! 1
O klahoma City Golf & Country Club has event space to meet every need from intimate dinners for 8 in Chef s office to cocktail receptions for 700+ on the main level of the club. Some of our more creative locations are the croquet court, golf plaza, pool snack bar & banquet kitchen. Our events staff can assist you in booking the perfect location for your special event. Room Charges Room Day Evening Great Hall $500 $1000 Harry s Bar $100 $200 Ballroom $250 $500 Cypress Room $350 $700 Regency Room $100 $200 Hunt Room $100 $200 Wine Cellar $100 $100 Sable Room $250 $500 Outside Terrace $200 $200 Vintage $125 $250 Heritage $100 $200 Kitchen $100 $200 Chef s office events have a $100++ per person food minimum and will be a custom menu written by Chef The more creative venues will have set up fees based on the event. Included in the room fees: All set up for tables, chairs, linens, risers for stage, valet, coat check, etc. Banquet Event Locations Upper Level: Sable Room Main Level: Regency Harry s Bar Great Hall Ballroom Cypress Room Hunt Room (breakfast/lunch) Lower Level (newly renovated) Vintage Room Heritage Room Wine Cellar Some fun options: Banquet Kitchen Chef s office Pool Snack Bar (seasonal) Croquet Court Golf Plaza/Courtyard Pool Cabana (seasonal) Upper Terrace 2
FOOD AND BEVERAGE SERVICE POLICIES It is required that all food and beverages served at the Oklahoma City Golf and Country Club be provided by the Club and its operations. The sale and service of all Alcoholic Beverages is regulated by the state of Oklahoma. The Club is responsible for the administration of these regulations. All food and beverage menu planning, room set-up, and other details must be completed at least three weeks in advance. Parties of more than 14 must have a set menu with guaranteed counts provided 48 hours in advance of the event. SERVICE CHARGE AND TAXES The Oklahoma City Golf and Country Club applies a 20% service charge to all events. The State of Oklahoma requires a 8.5% Sales Tax, and on all Alcoholic Beverages there is a Consumption Beverage Tax of 13.5%. GUARANTEES A final confirmation or guarantee of your anticipated numbers of guests is required 48 hours prior to any banquet event. The guarantee may not be reduced, but increases will be accepted within 4 hours of the start of the event. TIMING OF FUNCTIONS In order to provide the finest service to your guests, it is important that the Club be aware of all function time changes that your event may have. Our staff will set all functions one hour prior to the stated arrival time. All continental breakfasts are served for 1 hour, refreshed and replenished as necessary during that time. All Breakfast, Lunch and Dinner buffets are serviced for 2 hours. SECURITY The Oklahoma City Golf and Country Club will not be responsible for any missing items before, during, or after an event. DECORATIONS/ENTERTAINMENT The Club does not have centerpieces, mirrors, or votives. All Events will furnish their own centerpieces, mirrors, votives etc. The Club has a No Open Flame Candle Policy. Votives and Candelabras with votives and Hurricane Lamps with Candles are allowed. The Club does not allow using tape, nails, tacks, staples when decorating. All florists, bands, Audio-Visual Equipment companies will enter from the Pennsylvania Service Entrance. Bands and their Setup Crews should be properly attired (no tank tops, cut-offs or bare feet)! 3
Main Floor Diagram CYPRESS exit BALLROOM REGENCY TERRACE bar SABLE elevator coats VINTAGE elevator MEN S GRILLE HARRY S BAR GREAT HALL fireplace foyer 4 service
256-320+ CYPRESS The Cypress Room is the largest of our event spaces and can accommodate 32 60-inch round tables of 8-10 with room for a stage and screen. In conjunction with the ballroom it can accommodate up to 500 guests for an event without a dance floor. On its own it is great for corporate events, more intimate wedding receptions, charity luncheons, birthday or anniversary parties. It is a versatile room that can be set with rounds, classroom style, theater style or a combination to meet your needs. It lights up beautifully to add more color and elegance to the room for any event. 5
50-120+ BALLROOM The Ballroom has elegant crystal chandeliers as the focal point of the room. It stands alone beautifully for events of 50-120 guests or can open up into the Cypress Room or Great Hall and Harry s Bar to accommodate larger events. It works well for medium sized corporate events, ladies luncheons, holiday parties and is perfect for weddings of 150-200 with the Great Hall and Harry s. UP TO 80 HARRY S 6 Harry s Bar, named after Harry Holman, the Club s long time bartender of 50 years, this room is the main banquet bar and a favorite for cocktail receptions with Pella windows and French doors that open onto the upper terrace. This room is traditionally set up as an extension of the Great Hall with bistro tables, however, it is also a lovely setting for up to 80 guests with rounds of 10 for lunch or dinner.
GREAT HALL UP TO 200 name says it all! The Great Hall is our grand entrance to the club and can be incorporated into any event on the main level. The tutor style living room is a welcome reception area for an event or can transform into a night club feel with a band and modern furniture and lighting. It can be used for dinners up to 200 guests or as overflow for larger events. No matter the set up this room is the Belle of the Ball. 7
The versatile Regency Room is elegantly appointed with floor to ceiling windows, crystal chandeliers and a fire place as a focal point. It creates a lovely atmosphere for baby and bridal showers, book clubs and more intimate dinners. The built-in framed screen and microphone makes it perfect for all day corporate events, luncheons and dinners. It can seat up to 40 with round tables and 22 with a conference style table. REGENCY 22-40 8
HERITAGE The Heritage Room can seat up to 22 guests with small round tables or a conference table. It is equipped with a built in screen with Apple TV and HDMI connections for video presentations making it a perfect room for small business meetings. It is also nice for intimate family or corporate dinners of 10-20 guests. 9 UP TO 22
SABLE The Sable Room is located in the upper level of the club and offers an old world rustic setting for any event. The East Sable can seat 120 with tables of 10 and leave the West Sable open for dancing or you can set up on the West Sable only for events of 50-80. The room features wrought iron chandeliers, a built in bar and windows overlooking the back lawn. The Sable Room is also a perfect location for a wedding ceremony for up to 200 guests. 50-200 10
The Sable Room WEST SABLE balcony exit bar EAST SABLE service stairs stairs elevator 11
UP TO 100 VINTAGE The newly renovated Vintage Room offers a warm, intimate setting located in the lower level of the Club. The name is from the framed French wine labels around the room. This room can host business meetings, ladies luncheons, rehearsal dinners, birthday parties and more for up to 100 guests. It can be set with round tables, conference style or a u-shaped table. 12
When you walk into the Wine Cellar you feel like you are in Napa Valley. The distressed wood table, stone walls and abundance of wines create a feeling of a vineyard wine tasting room. This room can seat up to 12 guests and offers a la carte dining or an upscale banquet menu. The sommelier will be on hand to assist with wine selections and service throughout the event. UP TO 12 WINE CELLAR 13
HUNT ROOM 12-24 The Hunt Room is located behind the Gallery Grill Bar. It can seat up to 40 with round tables and has a drop down screen and built-in projector that makes it perfect for all-day business meetings of 12-24 guests. It is available for breakfast, lunch and dinner. You can offer the Gallery Grill a la carte menu for parties up to 12 guests; options for larger events require either a buffet or set menu. 14
The Banquet Kitchen is one of our fun banquet locations. It can seat up to 24 guests with round tables and you can watch your dinner being prepared in front of your eyes. This room does have limited availability depending on other events but is a unique location when available. BANQUET KITCHEN UP TO 24 15
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Table Options 48 Round Seats 4-8 guests 60 Round Seats 6-10 guests 36 Square Seats 4-8 guests 84 Oval Seats 10-12 guests 6 x30 Long Table Seats 6-8 guests on all sides 8 x30 Long Table Seats 8-10 guests on all sides High or Low Bistro Table Accommodates 4 guests Arrangement Options Conference Table U-shaped Table Classroom Style Seating Theater Style seating (chairs only) Crescent Seating of 4-5 guests facing speaker
OKLAHOMA CITY GOLF & COUNTRY CLUB 7000 NW Grand Boulevard Nichols Hills, Oklahoma 73116