& PARTY RENTALS 413.528.5945 800.879.8155 info@mahaiwetent.com www.mahaiwetent.com
TENTS Planning an event is a process... a successful event is our product. All White Tents - Will Accommodate Comfortably with Buffet - - Based on 8 guests per 60 round table - SIZE SQUARE WITH W/OUT AREA FOOTAGE DANCE DANCE PRICE 16 x 16 frame 256 n/a n/a $300.00 20 x 20 frame 400 n/a 24 350.00 20 x 30 frame 600 n/a 40 425.00 20 x 40 frame 800 40 56 475.00 20 x 50 frame 1,000 50 64 550.00 20 x 60 frame 1,200 60 80 625.00 20 x 70 frame 1,400 70 96 700.00 20 x 80 frame 1,600 80 112 775.00 30 x 30 frame 900 45 64 550.00 30 x 40 frame 1,200 60 80 650.00 30 x 50 frame 1,500 75 96 900.00 30 x 60 frame 1,800 90 120 1,000.00 Tents 30 wide CENTER POLES 30 x 30 900 45 64 1 550.00 30 x 45 1,345 70 96 2 675.00 30 x 60 1,800 90 120 3 825.00 30 x 75 2,250 112 144 4 975.00 30 x 90 2,700 135 176 5 1,125.00 30 x 105 3,150 160 208 6 1,275.00 *Charges for installations requiring extra time or material will be added to the final bill. 2 www.mahaiwetent.com 413 528 5945 or 800 879 8155
TENTS New Century Tents SIZE SQUARE WITH W/OUT CENTER AREA FOOTAGE DANCE DANCE POLES PRICE 40 x 40 1,600 80 112 1 $950.00 40 x 60 2,400 120 160 2 1,250.00 40 x 80 3,200 160 208 3 1,550.00 40 x 100 4,000 200 264 4 1,850.00 40 x 120 4,800 240 320 5 2,150.00 50 x 70 3,500 175 232 4 1,900.00 50 x 100 5,000 250 328 6 2,300.00 60 x 60 3,600 180 240 4 1,925.00 60 x 70 4,200 210 280 4 2,125.00 60 x 90 5,400 270 360 6 2,750.00 60 x 100 6,000 300 400 6 2,950.00 60 x 110 6,600 330 440 8 3,375.00 60 x 120 7,200 360 480 8 3,575.00 60 x 130 7,800 390 520 8 3,775.00 60 x 150 9,000 450 600 10 4,400.00 Sailcoth 44x (Sidewalls 8 x 10 - $25.00 ea.) 44 x 43 1,533 80 100 1 1,362.00 44 x 63 2,425 120 160 2 1,996.00 44 x 83 3,317 160 210 3 2,629.00 44 x 104 4,209 200 265 4 3,263.00 Sailcoth 59x Sail Cloth Tents (Sidewalls 8 x 10 - $25.00 ea.) 59 x 39 1,892 95 125 2 1,932.00 59 x 59 3,065 150 200 4 2,924.00 59 x 79 4,238 210 280 6 3,915.00 www.mahaiwetent.com 413 528 5945 or 800 879 8155 3
TENT LIGHTING Custom Lighting on Dimmer Globe or Inverted Flood per pole $80.00 Spot Lighting with gels Starting at $50.00 Clamp Lighting/Cook Tents $50.00 Standing Globe Lamps $60.00 Electrical permit may be required by municipality. Marquee Sections 10 Sections - for connecting tents or covering walkways $125.00 Sidewalls Due to fire code regulations, certain towns do not allow tents to be entirely enclosed Sidewalls Delivered $1.25 per foot Sidewalls Installed $1.85 per foot Grill Tents 10 x 10 Tents - protects grillers from the weather $125.00 www.mahaiwetent.com 413 528 5945 or 800 879 8155 4
D A N C E F L O O R 3 sq. ft. per person is recommended. $1.50 per sq. ft. COST #OF COST NEW ENGLAND GUESTS SIZE PIECES SQ. FT. PARQUET PINE 45-60 12 x 12 (3/3) 9 144 $216.00 $315.00 60-75 12 x 16 (3/4) 12 192 288.00 420.00 75-100 12 x 20 (3/5) 15 240 360.00 525.00 85-100 16 x 16 (4/4) 16 256 384.00 560.00 95-115 12 x 24 (3/6) 18 288 432.00 630.00 100-125 16 x 20 (4/5) 20 320 480.00 700.00 125-150 16 x 24 (4/6) 24 384 576.00 840.00 125-150 20 x 20 (5/5) 25 400 600.00 875.00 150-175 16 x 28 (4/7) 28 448 672.00 980.00 160-200 20 x 24 (5/6) 30 480 720.00 1,050.00 180-225 20 x 28 (5/7) 35 560 840.00 1,225.00 190-230 24 x 24 (6/6) 36 576 864.00 1,260.00 210-260 20 x 32 (5/6) 40 640 960.00 1,400.00 220-270 24 x 28 (6/7) 42 672 1,008.00 1,470.00 250-310 24 x 32 (6/8) 48 768 1,152.00 1,680.00 290-360 28 x 28 (7/7) 49 784 1,176.00 1,715.00 300-360 28 x 32 (7/8) 56 896 1,344.00 1,960.00 340-410 32 x 32 (8/8) 64 1024 1536.00 2,240.00 380-460 32 x 36 (8/9) 72 1152 1,728.00 2,520.00 420-510 32 x 40 (8/10) 80 1280 1,920.00 2,800.00 430-520 36 x 36 (9/9) 81 1296 1,944.00 2,835.00 480-580 36 x 40 (9/10) 90 1440 2,160.00 3,150.00 BANDSTAND 4 x 4 Sections to Protect Band Equipment from Ground Moisture 35.00 4 x 8 Risers - 16 Height - Black Skirting Available 60.00 5 www.mahaiwetent.com 413 528 5945 or 800 879 8155
S E ATING Tables 72 Round/Seats 10-12 $12.00 60 Round/Seats 8-10 10.00 48 Round/Seats 6-8 10.00 36 Round/Seats 4-5 10.00 8 x 30 Banquet 10.00 6 x 30 Banquet 10.00 4 x 30 Banquet 10.00 6 x 18 Narrow Banquet 10.00 Serpentine 10.00 Half Round 10.00 30 Round - 42 High Top 12.00 5 x 5 Square/Seats 12.00 Farm Table 8 x 42 70.00 Farm Bar (Custom) 100.00 Whiskey Barrel High Top 30.00 Whiskey Barrel Bar (2 barrels and a slab of wood ) 125.00 White Wash Copper Top Bar 100.00 Chairs Crossback Chair $8.00 Chiavari Bar Stool 12.00 Chiavari Gold-Ballroom w/ivory Pad 7.00 Chiavari Fruitwood-Ballroom w/ivory Pad 7.00 Natural Wood w/padded seat 3.95 White Padded Garden Chair 2.95 Wedding White Samsonite 1.95 High Chair - wooden/booster Seat 15.00 Crossback Chairs 6 www.mahaiwetent.com 413 528 5945 or 800 879 8155
LINENS Mahaiwe Tent believes the linen is the dress of the party. We offer a wide variety of sizes and colors in tablecloths, napkins and overlays. Prices are for in-stock items. Special Linen - prices must be quoted. Call or schedule a visit to see the wide variety of specialty linens we offer Napkins 20 x 20 (Standard).90 Square Tablecloths 54 (Economy-Standard) $4.50-6.00 72 (Economy-Standard) 5.50-10.00 85 (Economy) 6.50 90 (Standard) 12.00 Buffet Tablecloths 54 x 108 (Economy) 6.50 72 x 120 (Standard) 12.00 90 x 132/6 Table (Floor Length) 18.00 90 x 156/8 Table (Floor Length) 19.00 Round Tablecloths - floor length 96 Cloth/36 Table (Standard) 14.00 108 Cloth/48 Table (Standard) 16.00 120 Cloth/60 Table (Standard) 18.00 132 Cloth/72 Table (Standard) 21.00 Specialty Cloths Bengaline Moire 12.00-30.00 Bistro Napkin 1.25 Burlap starting at 15.00 Check 6.00-21.00 Embroidered Sheer Overlay 15.00-25.00 Hemstitch call for quote Iridescent Crush 8.00-17.00 Majestic Dupioni call for quote Panama call for quote Satin Stripe 6.00-21.00 Standard Damask 13.00-21.00 Venice Napkin call for quote www.mahaiwetent.com 413 528 5945 or 800 879 8155 7
CHINA Arcopal - Plain White Pattern For the less formal affair. 10 Dinner Plate.45 6 Dessert/B&B Plate.45 Coffee Cup.45 Saucer.45 Clear Glass Use simply alone or with any pattern of china. 10 Dinner Plate.50 8 Salad Plate.50 6 Dessert Plate.50 5 V Bowl.55 Footed Bowl.50 Berry Bowl.50 Mug (Irish Coffee).55 Swing Bottle $3.00 Corningware - Scalloped Edge Simple Yet Sophisticated Country Charm. 10.25 Dinner Plate.50 7 Dessert/B&B Plate.50 Coffee Cup.50 Saucer.50 8 www.mahaiwetent.com 413 528 5945 or 800 879 8155
CHINA Elegant Porcelain China A fine china to enhance both your table and food. 12 Buffet Plate $1.50 10.5 Dinner Plate.55 9.25 Luncheon Plate.55 7.5 Salad/Dessert Plate.55 6 Bread & Butter Plate.55 Soup Plate.55 Soup Cup.55 Coffee Cup.55 Saucer.55 Mug.55 Creamer/Sugar $2.25 Demitasse Cup and Saucer $1.00 Square Contemporary China For the Modern Look. 12 Buffet Plate $1.95 10.5 Dinner Plate.70 7.5 Dessert Plate.70 6 Bread & Butter Plate.70 Coffee Cup.70 Saucer.70 Square Bowl.70 Gold Rim - Luxor China For the Elegant Look. 12 Buffet Plate $1.75 10.5 Dinner Plate.75 9.5 Salad Plate.75 Soup Plate.75 7.5 Dessert Plate.75 6 Bread & Butter Plate.75 Coffee Cup and Saucer $1.50 Creamer and Sugar Set $2.25 www.mahaiwetent.com 413 528 5945 or 800 879 8155 9
G L A S S WA R E CaberetFine Glassware 1 2 3 1. 2. 3. 4. 4 Water 16 oz. Wine 16 oz. Red Wine 16 oz. Flute 6 oz. $1.00 1.00 1.00 1.00 Classic Glassware 1 2 3 4 1. 2. 3. 4. 5. 5 Water 12 oz White Wine 12 oz. White Wine 8.5 oz Red Wine 12 oz. Flute 5 oz..55.55.55.55.55 Bar Glassware 1 10 2 3 4 5 1. 2. 3. 4. 5. Pint 16 oz. Pilsner 12 oz. Rocks 10.25 oz Hi-ball 10.25 oz Double Shot 4 oz www.mahaiwetent.com 413 528 5945 or 800 879 8155.55.55.55.55.55
GL ASSWARE 1 2 3 4 5 6 7 Bar Glassware 1. Coupe 8 oz.55 2. Martini 5 oz..55 3. Dessert Wine 4 oz..55 4. Shooters 2 oz. $1.00 5. Single Shot 1 oz.55 6. Mason Jar 8 oz..55 7. Irish Coffee 10 oz.55 1 2 3 4 5 Bar Glassware 1. Vintage Water 12 oz..95 2. Vintage Wine 8 oz. 95 3. Stemless 12 oz..60 4. Stemless 10 oz..60 5. Stemless Martini 5 oz..75 www.mahaiwetent.com 413 528 5945 or 800 879 8155 11
FL AT WAR E Needlepoint - Stainless Dinner Fork.50 Dessert Fork.50 Dinner Knife.50 Butter Spreader.50 Soup/Dessert Spoon.50 Teaspoon.50 Manhattan - Silverplate Dinner Fork (European).55 1st Course Fork.55 Dessert Fork.55 Dinner Knife.55 Butter Spreader.55 Soup/Dessert Spoon.55 Teaspoon.55 Demitasse Spoon.55 Bamboo - Stainless Dinner Fork.55 Dessert Fork.55 Dinner Knife.55 Butter Spreader.55 Soup/Dessert Spoon.55 Teaspoon.55 12 www.mahaiwetent.com 413 528 5945 or 800 879 8155
FL AT WAR E Two Tone Dinner Fork.45 Dessert Fork.45 Dinner Knife.45 Butter Spreader.45 Soup/Dessert Spoon.45 Teaspoon.45 Frosted Vogue - Stainless Dinner Fork.60 Dessert Fork.60 Dinner Knife.60 Soup Spoon.60 Teaspoon.60 www.mahaiwetent.com 413 528 5945 or 800 879 8155 13
SERVICE EQUIPMENT Table Items Bread Basket - Stainless 2.25 Bread Basket - Tuscan 3.00 Bread Basket - Wicker 2.00 Champagne Bucket 6.00 Chargers - Gold 4.00 Creamer/Sugar Set - To Match Pattern 2.25 Creamer/Sugar Set - Buffet 3.50 Hurricane Shades & Holders 8.00 Pepper Mills 4.00 Ramekin Butter 1.00 Ramekin - Monkey Dish 1.00 Salt & Pepper - Hive 3.00 Salt & Pepper - Small 2.00 Salt & Pepper - Tower 2.00 Table Numbers and holders 2.00-3.00 Votive Candle & Holders 1.90-2.50 Votive Candle & Holders - Vintage 2.50 Wine Carafe 3.00 Water Glass Swing Bottle 3.00 Beverage Dispenser 2 gal. 25.00 Pitchers/Punch Bowls/ Serving Dishes Water Pitcher - Glass 2.50 Water Pitcher - Hammer 8.00 Water Pitcher - Plastic 2.00 Water Pitcher - Stainless 8.00 Punch Bowl w/ladle 11.00 Punch Cup.50 Stand - 3 Tier w/square plates 12.00 Soup Terrene 15.00 Serving Bowl - Sm. Porcelain (28 oz) 6.00 Serving Bowl - Md. Porcelain (9x9) 10.00 Serving Bowl - Sm. Glass (5 x 5/24 oz) 2.00 Serving Bowl - Md. Glass 4.00 Serving Bowl - Md. Porcelain 10.00 Serving Bowl - Lg. Porcelain 12.00 Platter - 11 x 16 Sm. Plastic 3.00 Platter - 15 x 20 Lg. Plastic 6.00 Platter - 6 x 11 Sm. Porcelain 5.00 Platter - 9 x 16 Md. Porcelain 12.00 Platter - 14 x 14 Md. Porcelain 12.00 Platter - 12 x 18 Md. Porcelain 11.00 Platter - 16 x 21 Lg. Porcelain 13.00 Tray - 14 Non Skid 5.00 Tray - 14 Stainless 5.00 Tray - 16 Stainless 6.00 Tray - 14 x 20 Rectangle Stainless 8.00 Chafing Dish - 8 Qt. w/sterno 18.00 Round Chafing Dish - w/sterno 18.00 Chafing - Extra Full Pan 5.00 Chafing - Extra Half Pans (set) 5.00 Chafing - Extra Round Insert 5.00 14 www.mahaiwetent.com 413 528 5945 or 800 879 8155
SERVICE EQUIPMENT Serving Utensils Serving Spoon - Stainless 3.00 Serving Fork - Stainless 3.00 Serving Tong - Stainless 3.00 Pie Server - Stainless 3.00 Spatula - Stainless 3.00 Ladle - Mini & Large Stainless 3.00 Ice Cream Scoop 2.50 Ice Scoop 2.50 Grilling Utensils - Spatula 3.00 Grilling Utensils - Tong 3.00 Cheese Knife 3.00 Coffee Makers/Coolers Coffee Maker - 100 cup 22.00 Coffee Maker - 55 cup 22.00 Coffee Server - White Thermal 4.50 Coffee Server - Silver 6.00 Coffee - 5-10 Gal. Black Thermal Cambro 25.00-30.00 Coffee - 50 Cup Silver Samovar 50.00 Cooler - 120 Qt. Coleman 25.00 Ice Tub - White for Chilling 10.00 Ice Tub - Table Top - Galvanized 10.00 Ice Tub - Table Top - Hammered 12.00 www.mahaiwetent.com 413 528 5945 or 800 879 8155 15
SERVICE EQUIPMENT Busing/ Cooking & Warming Bus Stand 5.00 Bus Tray - Oval 5.00 Bus Tub 2.00 Heat Lamps with Cutting Board 35.00 Proofing Cabinet - 72 12 Trays w/12 Sterno 80.00 Proofing Trays - Extra Sheet Pan 8.00 Oven w/6 Burners includes gas 225.00 Oven/Convection 375.00 Gas Grill - 2 x 4-2 x 6 95.00-150.00 Charcoal Grill - 2 x 5 Big John 55.00 Charcoal Lighter Fluid 9.00 Charcoal - 20 lb. 14.00 Propane Steamer w/60 Qt. Pot 55.00 Propane Dual Steamer w/two 40 Qt. Pots 60.00 Butane Burner - Table Top 20.00 Rolling Rack with 12 Trays 75.00 Heaters/Fans Tent Heater - 60,000 BTU/Installed 200.00 Tent Heater - 80,000 BTU/Installed 250.00 Tent Heater - 170,000 BTU/Installed 300.00 Patio Heater 125.00 Fans, Floor - Standing 25.00-35.00 Miscellaneous Screen - White 2 Fold 25.00 Coat Rack w/hangers 30.00 Jack Stack 75.00 Linen Rack 20.00 Garbage Can - 40 Gal. White 12.00 Garbage Can Liner 1.50 16 www.mahaiwetent.com 413 528 5945 or 800 879 8155
FREQUENTLY ASKED QUESTIONS Q: What is the reservation and payment schedule? A: A 25% deposit and the signature on the last page of the contract are required before your rentals are secure. The balance will be due prior to delivery unless credit is established in advanced. Forms of payment include: cash, check, MasterCard, Visa, or Amex. Q: What does the damage waiver cover? A: The damage waiver covers the customary and expected damage that will occur during the event. This may not cover your full liability in the case of excessive damage or unanticipated labor. Charges will be imposed for excessive shortages, damaged items and/ or unanticipated labor. Q: What is your cancellation policy? A: If the event is cancelled 30 days before the event, the deposit will be returned in full. If the event is cancelled 30-15 before the event, the deposit will be kept. If cancelled 15-0 days before the event, payment in full is due. Q: How do I figure out what size tent I need? A: We recommend 20 square feet per person if you are planning on everyone seated, buffet, bar and dancing. (Example: 200 guests x 20 sq ft. = 4000 sq ft. = 40 x 100 tent) If you are not having a dance floor we recommend 15 square feet per person. (Example: 200 guests x 15 sq ft. = 3000 sq ft. = 40 x 80 tent). For a ceremony we recommend 10 square feet per person. Q: When do I need to finalize my order? A: Typically for a Saturday event we will need your final adjustments 8 days prior. We will be in contact with you at that time to go over any final adjustments, final payment and delivery and pick up details which will be determined by Mahaiwe Tent. We deliver Wed- Fri. for Sat events and pick up on Mon. or Tues. It is recommended that the rentals be counted in after delivery. Please call immediately if you have any questions or problems with the order at 413-528-5945. Q: How do I need to return the rentals? A: Due to sanitary regulations all rentals must be rinsed. Rinse and re-crate rentals in their proper crates/racks as they were delivered. Please keep rentals dry and protected while in your possession. Q: How do I prepare for delivery? A: Please make sure that the tent site has been mowed and cleared of any lawn furniture etc. at least one day before the event. www.mahaiwetent.com 413 528 5945 or 800 879 8155 17
TOWN OF GREAT BARRINGTON Town Hall Mahaiwe Theater traffic light Berkshire Coop Ball Field Bridge St. Subway NORTH ROUTE 7 Bridge MAHAIWE TENT Humphrey St. Pine St. East St. Tom Cavanaugh, Proprietor 17 Humphrey Street, Great Barrington, MA 01230 Phone: 800-879-8155 or 413-528-5945 Fax: 413-528-6300 www.mahaiwetent.com info@mahaiwetent.com We now accept Mastercard, Visa & Amex. 18 www.mahaiwetent.com 413 528 5945 or 800 879 8155
NOTES: Brochure Design: Tina Sotis tinasotis@gmail.com Inventory Photography by Peter Baiamonte peter@peterbaiamonte.com www.mahaiwetent.com 413 528 5945 or 800 879 8155 19