Sobrato Community Conference Center Redwood Shores: A Place to Build Community The Sobrato Foundation operates and subsidizes its Community Conference Center as a way to advance its community mission and provide general operating support in the form of in-kind meeting space. The Center was developed in 2012 to provide a new multi-purpose training and meeting space that would support place-based organizing and be accessible to all Bay Area nonprofits rent-free. The facility has several outstanding features: Free meeting space in ten multi-purpose rooms that can be flexibly configured based on your needs; rooms include state-of-the-art audio/visual equipment, wireless internet access and speaker phones A registration area for your meetings as well as a kitchen set-up area Free on-site parking A convenient location off of Hwy. 101, within 30 minutes of San Francisco and 20 minutes of Silicon Valley A mere 1.3 miles from the San Carlos CalTrain Station, with Clipper and BridgePark connecting shuttle service stops directly across the street ELIGIBILITY Any 501(c)(3) charitable organizations as well as local public agencies are eligible to utilize the Conference Center on a first-come, first-served reservation basis to host meetings, trainings, small conferences and fundraisers. All activities must be related to and support the charitable mission of your agency. Commercial, religious and partisan political activities are prohibited and the rooms are not available for use by individuals, groups without 501(c)(3) status or that cannot produce a $1M General Liability Certificate of Insurance. A Certificate of Insurance naming The Sobrato Foundation, Silicon Valley Community Foundation, Sobrato Family Foundation, The Sobrato Organization, RNM Properties and their related entities as additional insured s on the Agency s current General Liability Insurance of $1M or more is required before using the facility. You are required to send it to MCorning@Sobrato.org within one week of your reservation confirmation. You are also responsible for signing a Liability Waiver at the beginning of each calendar year or before your first event held at the conference center. EVENT CAPACITY The Center s ten multi-purpose rooms are designed to attract groups ranging from 8 to 400 people depending on the room setup and furniture configuration. The full floor plan may be viewed here. For specific meeting rooms capacities, click here. EVENT RESERVATION PROCESS General event reservations for nonprofits-at-large are accepted up to six months in advance of an event on a first-come, first-served basis Monday through Friday from 8 am 5 pm. Only Tenants of the Sobrato Center for Nonprofits may request space on evenings and weekends. To request a meeting date, please visit http://www.netsimplicity.net/sobrato/socialview/ and follow these instructions: 1) Click the link located at the top of the page that says, Please click here to submit a request. 2) You will be prompted for a username and password. Please use Sobrato/Sobrato (logins and passwords are case-sensitive and both should be capitalized as shown). 3) You will then be redirected to another window where you will be asked to fill in all the required information for your particular meeting (i.e. meeting start & end time, contact person, organization, Tax ID, meeting details, amenities, etc.). Please note: 30 minutes are automatically added to each reservation for setup and cleanup time. Please let us know if additional time is needed, as users must strictly follow beginning/ending times in order to facilitate meeting room use.
4) Once you have entered all necessary information, click Send Request at the bottom of the page. An automatic email will be generated and sent back to you, confirming your request has been received. The Nonprofit Center Coordinator will respond to your inquiry within 3 business days informing you of availability and any required documents that may be needed. The Center reserves the right to reassign rooms as needed to ensure maximum efficiency as well as guest safety and service. If your event date is not available, you may ask to be placed on a waiting list. In the event that an event cancellation occurs for your requested event date, we will contact you to see if you might like to utilize the space. We ask that your organization designate 1-2 staff members to handle reservations to keep the process as simple as possible. We also ask that you be as consistent as possible in entering your organization s name into the system. Please use the full name (i.e. no acronyms) so that all of your reservations are entered into the system under the same name. In order to keep the conference center free of charge, each user is responsible for the complete setup and cleanup of their event. This may require the lifting or moving of chairs and tables. Please plan accordingly. EVENT CANCELLATIONS If your agency has a confirmed event date, but then needs to cancel, we request immediate notice by contacting us at MCorning@Sobrato.org or by calling 650-591-0300 so that we may re-book the room for another event as soon as possible. If your agency does not provide cancellation notice, your agency may forfeit the right to reserve the Center in the future. Meeting cancellations may also occur by the Sobrato Foundation at any time due to unforeseen circumstances. As much advance notice as possible will be given. HOURS OF USE & COST Hours are generally limited to Monday through Friday, 8 am 5 pm. Tenants of the Sobrato Center for Nonprofits may request space any day of the week, weeknight and weekends. The Center s multi-purpose rooms are all available rent-free, although any repairs for damages incurred during your meeting room rental period will be billed to your agency directly. ROOM SET UP & USE The facility is a self-service Center, meaning that users are responsible for their own meeting setup and cleanup. If you move any furniture for your event, you are responsible for returning it to its original location, as posted on the walls and as noted in our informational binders. No furniture may be taken outside the Center and chairs should not be used to prop open any doors. Your agency may forfeit the right to reserve the Center in the future if the furniture is not returned to its original location. Meeting supplies, other than the amenities that are confirmed for your use by the Center Coordinator as part of the reservation process, are the responsibility of your organization. For more information, click here. ROOM CLEAN UP All meeting rooms and hospitality areas, as well as the kitchen (if used by your group), must be cleaned up before your agency leaves the facility. You will complete a User Responsibility Checklist confirming that everything has been returned to its original position and that all areas are ready for the next facility user. The completed form should be left with the Nonprofit Center Coordinator as you exit the building or be left at the front desk if the Coordinator is not present or it is after business hours. Failure to complete or leave the form may result in your agency forfeiting the right to reserve the Center in the future. CODE OF CONDUCT The Center is home to the administrative offices of numerous nonprofit tenants and there may be many other users of the Conference Center on the day of your event. It is therefore important that our guidelines are followed to allow everyone to conduct their business or meeting without disruption. Please ensure that your event participants remain within your reserved meeting rooms. Users should not convene in the lobby or hallways. Kindly ensure that youth clients are supervised at all times. Volume should be kept to a reasonable level so as not to disrupt other users. Thank you in advance for ensuring that our Center and Conference Rooms are used in a professional manner.
TELEPHONE USAGE Speakerphones, integrating teleconferencing and/or courtesy phones are provided in each of the conference rooms; however, there are limited outgoing phone lines. Reservations are required to utilize the phone system for conference calls. Please indicate during the online room reservation process that you will be hosting a conference call. Phone usage is limited to local calls (area codes 650, 415 and 408) only. WIRELESS INTERNET ACCESS All meeting rooms and common areas come equipped with wireless Internet access. AUDIO/VISUAL EQUIPMENT & OTHER AMENITIES The Sobrato Nonprofit Center Coordinator will provide limited equipment support during business hours (Monday Friday, 8 am 5 pm). The Shoreway Conference Room has two built-in LCD projectors and the Bay Room has one built-in LCD projector, and all other rooms are equipped with powered retractable projection screens (see descriptions below and the meeting room floor plan here). Those rooms without permanent projectors can also be used for presentations, but will require you to request one of the Center s portable LCD projectors during the online room reservation process. The portable projectors are available from the Nonprofit Center Coordinator on a first-come, first-served basis during the hours of Monday Friday, 8 am 5 pm. There will be detailed equipment instructions available on the day of your event in each of the rooms, but if you would like to test your equipment prior to your meeting or event, please contact the Center Coordinator to schedule an appointment time. At no cost, we are happy to provide the following equipment to support your community event (note: you must bring your own laptop): Shoreway Conference Room (Largest Room, 350 building): Two built-in LCD projectors that can connect to your laptop (PC or MAC). The projectors can operate together to project the same image, or independently to display different images. Two 87 x 139 projection screens Built-in teleconference system Wireless Internet access Harbor Room (350 building): One 87 x 139 projection screen Courtesy phone Wireless Internet access Portable LCD projector available for use (reservations must be made in advance) Marine Room (350 building): One 87 x 139 projection screen Courtesy phone Wireless Internet access Portable LCD projector available for use (reservations must be made in advance) Bay Rooms A, B & C (Largest Room in 330 building, which may be split by partitions into three rooms): One Polycom phone (reservations must be made in advance) Three 87 x 139 projection screens (one in each partitioned room) Wireless Internet access Portable LCD projector available for use in Bay A and B (reservations must be made in advance) Built-in LCD projector in Bay C (or when using the Bay Room Combined) Lagoon Room (330 building): One 87 x 139 projection screen Courtesy phone Wireless Internet access Portable LCD projector available for use (reservations must be made in advance) Cove Room (330 building): One 87 x 139 projection screen
Courtesy phone Wireless Internet access Portable LCD projector available for use (reservations must be made in advance) Pacific Room (330 building): One 87 x 139 projection screen Courtesy phone Wireless Internet access Portable LCD projector available for use (reservations must be made in advance) Channel Room (330 building): One 87 x 139 projection screen Courtesy phone Wireless Internet access Portable LCD projector available for use (reservations must be made in advance) If you have the need for audio, web or videoconferencing services, you may make your own arrangements at http://www.intercall.com/services/. FOOD & BEVERAGES Food and beverages are allowed in all conference rooms, however, alcohol is not permitted in the building except with prior approval for fundraisers or if specially arranged through the Nonprofit Center Coordinator. Be sure to note during the online reservation process if you wish to request special consideration for alcohol to be served. Currently, there are four dishwashers, one small microwave, a standard-sized refrigerator, a miniature refrigerator and a freezer available for your use in the 330 building. Catering is the responsibility of each event user. A list of nearby restaurants and hotels is available for your meeting guests. EMERGENCY CONTACT INFORMATION In the event of any building or other emergency (i.e., a flood, earthquake, fire, etc.), immediately contact Property Manager, Rob Paglieri, during regular business hours at 408-796-6509 and the Conference Center directly at 650-591- 0300 x201. After business hours, please call the Sobrato Foundation's Emergency Call Center at (408) 345-9714 and identify the building/property. SMOKING There is no smoking allowed inside the buildings. PUBLICIZING YOUR EVENT When announcing your event, we suggest that you copy and paste the Sobrato Community Conference logo below on your event/meeting flyer, notice or brochure as it provides the specific address. You may also want to inform your guests that, although there is limited parking in the front of the Center, there is ample parking in the back of the facility. Guests should be encouraged to park there. Please inform your guests as to the location (building, room name) of your event in advance so that they may use the existing directional signage throughout the Center to find your event. No additional forms of signage are to be posted throughout the Center.
DIRECTIONS The Sobrato Community Conference Center is located on the Sobrato Center for Nonprofit Redwood Shores campus located at 330 350 Twin Dolphin Drive, Redwood City, CA 94065. The Center may be contacted at (650) 591-0300. From Highway 101N Travel northwest on 101N. Take exit 411 for Redwood Shores Parkway. Merge onto Holly Street. Turn left onto Twin Dolphin Drive. The building is on the left hand side. Free parking is available on the sides and in the back of both buildings. From Highway 101S Travel southeast on 101S. Take exit 412 for Ralston Avenue. Turn left onto Ralston Avenue. Continue onto Marine Parkway. Turn right onto Twin Dolphin Drive. The building is on the right hand side. Free parking is available on the sides and in the back of both buildings. Public Transportation Access: The Sobrato Center for Nonprofits is located within 2 miles of both the San Carlos and Belmont CalTrain stations. Connecting shuttle services, Clipper and BridgePark, depart from the San Carlos station and stop directly across the street from the Center. The Center is also approximately 10 miles south of the BART station in Millbrae. Visit www.caltrain.com or www.511.org for detailed transit routes, schedules and fares.
FLOOR PLAN 350 BUILDING 330 BUILDING
Room Capacities Room Capacity Possible Configurations Square feet Shoreway Conference Room (350 Building) 82 182 394 Classroom or Theater (all chairs) or Standing Room (Cocktail Reception) 2,767 Harbor Room (350 Building) 12 Board Room 398 Marine Room (350 Building) 12 Board Room 432 Bay Room Combined 46 83 Classroom or Theater 1,594 Bay A Room 10 20 Classroom or Theater 368 Bay B Room 12 21 Classroom or Theater 395 Bay AB Room 24 41 Classroom or Theater 763 Bay C Room 24 42 Classroom or Theater 831 Lagoon Room 8 Board Room 269 Cove Room 10 Board Room 340 Pacific Room 10 Board Room 340 Channel Room 10 Board Room 340 Actual availability may differ depending on other meetings also reserved at the same time as your meeting time; Please consult with the Nonprofit Center Coordinator to confirm your specific needs.
Layouts Possible Configurations for Shoreway Conference Room (350 Building) These layouts are just a sampling of those available Theater Style - 182 guest chairs Classroom Style - 82 guest chairs, 41 tables Standard Configurations 350 Board Rooms
Harbor Room 12 chairs Marine Room 12 chairs
Possible Configurations for Bay Room Combined These layouts are just a sampling of those available Classroom Style 56 chairs, 28 tables Theater Style 83 Chairs
Possible Configurations for Bay Room A These layouts are just a sampling of those available Classroom Style 10 chairs, 6 tables Theater Style 20 Chairs
Possible Configurations for Bay Room B These layouts are just a sampling of those available Classroom Style 12 chairs, 7 tables Theater Style 21 Chairs
Possible Configurations for Bay Room AB These layouts are just a sampling of those available Classroom Style 24 chairs, 12 tables Theater Style 41 Chairs
Possible Configurations for Bay Room C These layouts are just a sampling of those available Classroom Style 24 chairs, 12 tables Theater Style 42 Chairs
Standard Configurations 330 Board Rooms Lagoon Room 8 chairs Channel Room 10 chairs Cove Room 10 chairs Pacific Room 10 chairs
Local Restaurants Price Key $ under $10 $$ $11-30 $$$ $31-60 $$$$ Above $60 Hofbrau Catering Breakfast, Sandwiches, Salads and Pasta Catering $$ Post Office Box 927, Redwood City, CA 94064 www.hofbraucatering.com (650) 366-9898 Steve s Café & Catering Sandwiches Dine-In, Take-Out and Catering $ 303 Twin Dolphin Dr., Redwood City, CA 94065 www.stevescafeandcatering.com/sc/home.html (650) 508-9424 Proximity: 0.2 miles Amici s East Coast Pizzeria Pizza Dine-In, Take-Out, Delivery and Catering $$ 226 Redwood Shores Pkwy, Redwood Shores, CA 94065 www.amicis.com (650) 654-3333 Proximity: 0.6 miles Yeah Bar & Chinese Cuisine Chinese Dine-In, Take-Out and Delivery $ 246 Redwood Shores Pkwy, Redwood Shores, CA 94065 yeahrestaurant.com (650) 508-0999 Proximity: 0.6 miles Nob Hill Foods Grocery Store Take-Out and Delivery $ 270 Redwood Shores Pkwy, Redwood Shores, CA 94065 www.raleys.com 650-654-2106 Proximity: 0.7 miles El Maguey Taqueria Mexican Dine-In, Take-Out and Catering $ 1065 Holly St, Ste B, San Carlos, CA 94070 (650) 591-3520 Proximity: 1.6 miles Saffron Indian Bistro Indian Dine-In, Take-Out, Delivery and Catering 1143 San Carlos Ave, San Carlos, CA 94070 www.saffronindianbistro.com (650) 593-4269 Proximity: 1.5 miles Town Steakhouse, American Dine-In and Take-Out 716 Laurel St, San Carlos, CA 94070 www.townsc.com (650) 595-3003 Proximity: 1.6 miles Kabul Afghan Cuisine Middle Eastern, Afghan, Halal Dine-In, Take-Out and Catering $$ 135 El Camino Real, San Carlos, CA 94070 www.kabulcuisine.com (650) 594-2840 Proximity: 1.7 miles Specialty s Café Bakeries, Coffee & Tea, Sandwiches Dine-In, Take-Out and Delivery $ 1100 Island Dr., Redwood City, CA 94065 www.specialtysdirect.com (415) 362-2052 Proximity: 1.7 miles 888 Ristorante Italiano Italian Dine-In and Take-Out 888 Laurel St, San Carlos, CA 94070 www.888ristoranteitaliano.com (650) 591-0920 Proximity: 1.8 miles Gracie s Delectables Sandwiches Dine-In, Take-Out and Catering 902 Laurel St, San Carlos, CA 94070 www.graciesdelectables.com (650) 595-4049 Proximity: 1.9 miles Good Bites Cafe Filipino, Breakfast and Brunch Dine-In and Take-Out 1504 El Camino Real, Belmont, CA 94002 (650) 592-4837 Proximity: 2.1 miles
Local Hotels Hotel Sofitel 223 Twin Dolphin Drive, Redwood City, CA www.sofitel.com (650) 598-9000 Rates: $200-400 Proximity: 0.2 miles TownePlace Suites Marriott 1000 Twin Dolphin Drive, Redwood City, CA www.marriot.com (650) 593-4100 Rates: $120-230 Proximity: 0.6 miles Fairfield Inn & Suites Marriott 555 Skyway Road, San Carlos, CA www.marriott.com (650) 631-0777 Rates: $150-250 Proximity: 0.6 miles Holiday Inn Express Hotel & Suites 1650 El Camino Real, Belmont, CA www.hiexpress.com (650) 654-4000 Rates: $150-250 Proximity: 0.7 miles Country Inn & Suites 251 El Camino Real, San Carlos, CA www.countryinns.com (650) 508-1800 Rates: $100-200 Proximity: 0.7 miles The Sobrato Community Conference Center Redwood Shores is located 2.5 miles from Hillsdale Shopping Center, which includes numerous shops and restaurants.