Dear Vendor: The Greater Fort Walton Beach Chamber of Commerce welcomes you to the 59 th Annual Billy Bowlegs Pirate Festival. This year s event will take place Thursday, June 5 th, Friday, June 6 th, and, Saturday, June 7 th 2014 at The Landing in Fort Walton Beach, Florida. Voted a Top 20 Festival in the Southeast, we anticipate well over 20,000 spectators. The festival officially opens Thursday, June 5 th at 6:00 pm, at The Landing. NEW IN 2014! Food vendors will be permitted to sell soft drinks and bottled water! The Greater Fort Walton Beach Chamber of Commerce maintains exclusive rights to sales of beer, wine and any additional alcoholic beverages. The Greater Fort Walton Beach Chamber maintains exclusivityy of sales for the following pirate attire and novelties, including but not limited to: pirate t-shirts and tanks, pirate bandanas, hats and caps, and piratee flags. The festival will feature live entertainment, children s play zone, fireworks display and a pirate skirmish. Thursday night will showcase a Zombie Pirate Theme, Friday evening will feature live entertainmen and the night will end with a fireworks display. Saturday the festivities will continue with live entertainment throughout the afternoon. Ass in the past, Capt. Billy Bowlegs and his Krewee will arrive at The Landing on Saturday in hopes of defeating the Mayor of Fort Walton Beach and his militia in a mock battle. Individuals interested in participating in the festival should complete and return the enclosed application with w payment for the booth fee and cost of electrical needs, and a separate check for the cleaning deposit both b checks will be deposited - to the Greater Fort Walton Beach Chamber of Commerce at: PO Box 640, Fort Walton Beach, FL 32549-0640. You may also fax your applications s to 850-244-1935 or email Rachelle Graves, Events Coordinator at rachellegraves@ @fwbchamber.org. Applications are not complete until we receive full payment. No vendorr has exclusivity to products but we hold the right to control excessive duplications. We will send confirmation upon receipt of application and payment, and approval by the Chamber. Note: We do not give refunds for no-shows, Act(s) of God (weather) or Force Majeure. Applications must be received no later than Friday, May 30 th and be paid in full to be guaranteed space at the festival. A $50 late fee will be applied to applications taken after Friday, May 30 th.
Booth Name: Company Name: 2014 Billy Bowlegs Pirate Festival Booth Application Thursday, June 5 th, Friday, June 6 th and Saturday June 7 th, 2014 (Please complete ALL forms and return w/ payment NO LATER THAN May 30 th ) Contact Person: Address City E-Mail Address Phone: Day State Phone: Evening Zip Cell: Chamber use only Date Received Initial vendor number assignment Final vendor number assignment APPLICATION FEES: (PLEASE CIRCLE BOOTH(S) BEING REGISTERED fees are per booth/ not per vendor. Booth sizess are exact. If you need more space than one booth size, you ll need to reserve two booths. (Note: we do not give refunds for no-shows or inclement weather.) Greater Fort Walton Beach Chamber Members Booth Size* Gold Section Greenn Section Blue Section $300 $ $250 $225 24 x 12 $550 $ $450 $400 24 x 24 Food Booth Food Booth 24 X 24 $750 $600 $1200 $ $650 $ $475 $ $950 $600 $425 $850 Non ~ FWB Chamber Members Booth Size* Gold Section Green Section Blue Section $6000 $550 $525 24 x 12 $9000 $850 $700 24 x24 Food Booth 12 x12 Food Booth 24 x 24 $1400 $1500 $2400 $1100 $1250 $1900 $900 $1150 $1700 You may email questions to Rachelle Graves, Events Coordinator at rachellegraves@fwbchamber.org.
*We do not provide tents you must bring your own tent. Tents of f N.W. Florida are the Official Tent Sponsor. If you need a tent, contact AshLeigh or John at (850) 939-3813 or tentsofnwflorida.comm ALL TENTS MUST BE ADDITION ALLY SECURED WITH WEIGHTS/SAND BAGS FOR SAFETY PURPOSES. Additional Space Requirements Height Indicate Exact Size Needed Tent Please Check Trailer Electric Requirements: 110 Volts/20 Amps - $50 fee 220 Volts/20 Amps - $75 fee ADDITIONAL POWER FEES -There is an additional $20 feee for each additional 20 Amps ADDITIONAL OUTLET FEE - There is a $50 fee for each additional outlet. Total Volts & Amperage needed: Total outlets needed, (2) prong or (3) prong: (Be precise for planning purposes or we may not be able to meet your electrical needs). You must supply your own 150 heavy duty, all weather extension cord( s). We do not provide electrical cords. We do not provide water hoses. Generators are permitted. Please advise if you will be using a generator. Pleasee list all appliances you will be using: CLEANING DEPOSIT REQUIRED $500 FOR FOOD BOOTHS; $100 DEPOSIT FOR OTHER VENDOR BOOTHS. Separate check required cleaning deposit required for ALLL booths a refund check will be issued up to 30 days after the festival if the area is left clean, i.e. no grease, food, boxes, cartons, paper, plates, napkins, etc. left upon leaving. The FWB Chamber reserves the right to withhold 50% of the cleaning deposit if a vendor departs from the festival without having their area inspected by an onsite coordinator. You may email questions to Rachelle Graves, Events Coordinator at rachellegraves@fwbchamber.org.
FESTIVAL RULES and REGULATIONS CHECK LIST Please read and initial each number indicating that you have readd and agree to these terms. The application is not complete unless youu do. 1. GENERAL LIABILITY INSURANCE: A General Certificate of Liability with minimumm coverage of $300,000 must be provided by all vendors. Foodd vendors must provide a General Certificate of Liability with a minimumm of $1,000,000 in coverage. The Greater Fort Walton Beach Chamber of Commerce Inc., PO Box 640, Ft Walton Beach, FL. 32549 must be listed as additional insured. 2. BOOTH FEES: (SEE APPLICATION) Please make sure your requested booth size accommodates all of your equipment, storage, etc. This includes tie-downs, tarps, flaps, tables, trailer tongues, side openings, etc. tents, lights, tables, and chairs. NOTE: EVERYTHING MUST FIT WITHIN YOUR PAID BOOTH SPACE. THUS, IF YOUR BOOTH, EQUIPMENT INCLUDING A GENERATOR, TRAILER, AND/OR STORAGE EXCEEDS THE PAID SPACE, INCLUDING SPACE BEHIND YOUR BOOTH, YOU WILL BE REQUIRED TO PAY FOR AN ADDITIONAL BOOTH SPACE. SO, PLEASE PLAN TO STORE YOUR SUPPLIES ELSEWHERE. 3. ELECTRICAL NEEDS - If your Booth requires electricity, accurately indicate your amperage requirements on the application form to ensure that the Festival can make properr preparations or you will not be guaranteed a booth space located closest to the electrical outlets. Each Booth requiring electricity will be responsible for not overloading their circuit. All electrical connections and equipment must be in good repair and properly grounded. If electricity is needed at your Booth, you must supply an appropriate (120 v or 220 v) 150-foot heavy duty, all weather extension cord. 4. CLEANING DEPOSIT REQUIRED $500 FOR FOOD BOOTHS; $100 DEPOSIT FOR OTHER VENDOR BOOTHS. Separate check required cleaning deposit required for ALLL booths checks will be returned 30 days after the t festival if the area is left clean, i.e. no grease, food, boxes, cartons, paper, plates, napkins, etc. left upon leaving. The FWB Chamber reservess the right to withhold 50% of the cleaning deposit if a vendor departs from the festival without having their areaa inspected by an onsite coordinator. 5. BOOTH ASSIGNMENT Your booth will be located in the section you requested. If thatt section is full, we will notify you for a second choice. An email will be sent prior to the event with the exact number of your booth assignment. All vendors with trailers will be assigned early check-in before those with tents. 6. A MENU or and/or description of ALLL food product(s) and drinks to be served or sold at your booth is required with w the application and must be approved by the Chamber. 7. FOOD HANDLERS PERMIT - All food vendors are responsible to have onsite at all times and are liable/responsiblee for the cost ($91 in form of a money order to the State of Florida) of a Food Handlers Permit through the State of Florida. 8. FOOD BOOTH COOKING REQUIREMENTS - Booths that use any type of oven, grill, deep-fat fryer, flame operated appliance or heating element will be required to have a minimum of a charged 40BC fire extinguisher. The FWB F Fire Dept. will be on site for inspection. Booth wastewater and cooking grease MUST be contained. 9. GARBAGE CANS - Food booth vendors must provide a minimum of two 30-gallon garbage containers with liners. Each vendor will be responsible for emptying the container on a regular basis into the dumpsterss provided by the Festival ESPECIALLY during teardown. Cleanliness in and around your booth will be your sole responsibility. 10. OVERNIGHT SECURITY - The Chamber will provide overnight security on Thursday and Friday nights. NOTE: The Chamber is not responsible for merchandise e lost or damaged at any time or for any reason during festival hours, overnight hours, or set-up and/or teardown time. 11. VEHICLES: LOADING & UNLOADING THIS WILL BE STRICTLY ENFORCED. Vehicles are permitted into the booth area for loading and unloading equipment ONLY; before/ afterr the festival. All vehicles must be out of the park 2 hours prior to opening of Festival.
12. FESTIVAL HOURS Thursday, June 5th: Set up begins at 8:00 a.m. for trailers and must be in and out of the area no later than 12 noon. Tents may begin set up at 12:000 noon with ALL BOOTHS completely set up no later than 3:30 p. m. to open promptly at 6:00 p.m. on Thursday, June 5th and close by 10:00 p.m., that night. Festival re-opens on Friday, June 6th promptly at 3:00 p.m. and closes that night at 10:00 p. m. The Festival re-openss on Saturday, June 7th at 10:00 a.m. and close at 9:00 p.m. that night. 13. SATURDAY EVENING SHUT DOWN - All vendor booths must be taken down, removed and your area cleaned on o Saturday evening, June 7 th when the Festival closes beginning promptly at 9:00 p.m. and completely out of the festival areaa no later than 12 midnight. No exceptions. ALL trash must be placed into the dumpsters provided; it will NOT be picked up for you. Once your booth area has been inspected and returned to its original state, your y refundable cleaning deposit will be issued up to 30 days after closing of the Festival. A Chamber Committee Member will take photos of any booths left unsatisfactory in the cleanup process and that vendor will lose the deposit. 14. VENDOR RESTRICTIONS The Greater Fort Walton Beach Chamber maintains exclusivity of sales for thee following pirate attire and novelties, including but not limitedd to: pirate t-shirts and tanks, pirate bandanas, hats and caps, and pirate flags. The Greater Fort Walton Beach Chamber of Commerce also reserves exclusive rights to sales of beer, wine and a any additional alcoholic beverages. AN ACCEPTED APPLICATION IS A COMMITMENT TO SHOW. Applications must be received no later than Friday, May 30 th, 2014. Otherwise, a late fee of $50 will be applied. Please review the rules and regulations, initial each and sign below, indicating that you have read and will comply with all rules and regulations as stated on the application. No application will be accepted without both initials and signature. Signature Date: