Wedding & Events Menu We value the history of this place, the traces of what existed and what we can bring forward into today. A place where everyone is welcomed on one of the oldest harbors in the Great Lakes.
Forever starts here Congratulations on your engagement! The Inn at Harbor Shores is committed to helping you plan the beginning of your forever. For one of the most important events in your life, choose top notch service, attention to detail, unmatched culinary flavors, and old world hospitality. The Inn emulates an over-scaled lakeside cottage influenced by the classic coastal architecture of late 19th and early 20th century Lake Michigan hotels while embracing 21st century conveniences and amenities. It features views of the Public Jack Nicklaus Harbor Shores golf course, the St. Joseph and Paw Paw Rivers, and Lake Michigan. Whether dining at Plank s Tavern on the porch, enjoying cocktails on the balcony of the Harborview Ballroom, or stepping out onto one of the 92 guestroom balconies, guests are sure to marvel at the beauty of Michigan s Great Southwest. Located on the second floor of The Inn at Harbor Shores, The Spa faces Harbor Shores Golf Course and features a variety of services such as manicures, pedicures, massages, a selection of facials, blow outs for hair, cosmetic application, and cosmetic injectable procedures. Rounding out a guest s experience are luxurious changing rooms, an infrared sauna, and an elegant relaxation space. Paying homage to historic roots, The Inn s waterside restaurant owes its name to an original local resort, Plank s Tavern, built in 1888 by John Oliver Plank, the same gentleman responsible for The Grand Hotel on Michigan s pristine Mackinac Island. Today, Plank s Tavern serves elevated American cuisine seven days a week. Sip, Sit, Savor...at Rise & Vine. The Inn s newest outlet offers drip and custom coffee creations, wine tasting, breakfast to-go, snacks, carry-out bottles of wine and beer, and sundry items. Rise & Vine, is accessible from inside the hotel and via exterior entrance from the parking lot. Guests of The Inn at Harbor Shores enjoy complimentary drip coffee, shuttle service to downtown St. Joseph & the Arts District of Benton Harbor, fireside s mores (seasonal), Wi-Fi, parking, in-room single serve coffee, discounted rounds of golf at Harbor Shores Golf Course, and much more.
Shower Luncheons Includes Iced Tea, Lemonade, Freshly Brewed Regular & Decaffeinated Coffee, and Hot Tea Selection Pricing is per person VEGGIE CRUDITES Small (serves up to 35 guests) $100 Crispy Seasonal Vegetables, Cherry Tomatoes, and Roasted Mushrooms with Roasted Red Pepper Hummus, & Creamy Herb Dip FRESH SEASONAL FRUIT PLATTER Small (serves up to 35 guests) $100 Sliced Seasonal Melons, Pineapple, & Berries with Spiced Honey Yogurt Dip LIGHTEN UP $16.95 Includes Pasta Salad, & Assorted Fresh Baked Cookies Your Choice of Two: Chef s House-Made Soup du Jour (with fresh rolls) Assorted Artesian Deli Sandwich Platter Mixed Field Greens Salad with Assorted Toppings, Ranch, & House-Made Balsamic Dressing Add-ons Diced Grilled Chicken Breast $3.00 Chopped Smoked Salmon $3.50 Additional Soup $3.00 Additional Dressings $1.00 Refreshments Mimosas (each) $6.00 Sparkling Wine (bottle) $30.00 Red & White Wines (bottle) See Wine List Bloody Mary s (each) $8.00 GRILLING OUT $21.95 Chopped Salad with Tomatoes, Roasted Corn, Blue Cheese, with Ranch & House Made Balsamic Dressing Crispy Bacon Potato Salad with Creamy Dijon Dressing Grilled Angus Beef Patties, Assorted Sliced Cheeses, Lettuce, Tomato, Onion, Pickle Chips and Appropriate Condiments on Fresh Hamburger Buns Kettle Cooked Chips Sliced Watermelon Add-ons Cookies $2.00 Marinated Grilled Chicken $3.00 Southwest Coleslaw $1.75 Seasonal Fruit Pie $2.75
Start your day with Pricing per person unless otherwise indicated. All orders must be placed with The Inn in advance. Oven Fresh Muffins $3.00 Granola Bars $3.00 Oven Fresh Baked Danish $3.00 Whole Fresh Fruit $1.50 Assorted Bagels with Cream Cheese $2.50 Trail Mix $4.00 Assorted Breads with Fruit Preserves $2.00 Individual Bags of Chips $2.00 Breakfast Burrito $8.00 Cookies (dozen) $27.50 Assorted Individual Yogurts $3.25 Chocolate Brownies (dozen) $27.50 Sliced Seasonal Fruit $6.00 Breakfast Quiche $8.00 Oatmeal $3.00 Assorted Mini Sandwiches $10.00 Refreshments Bottled Water (each) $2.50 Assorted Soft Drinks (each $2.50 Apple or Orange Juice (gallon) $26.50 Fresh Brewed Coffee (gallon) $28.50 Mimosas (each) $6.00 Sparkling Wine (bottle) $30.00 Red & White Wines (bottle) See Wine List Bloody Mary s (each) $8.00
Hors d Oeuvres Displays FRESH VEGETABLE CRUDITÉS Small $100, Medium $150, Large $300 Crispy Seasonal Vegetables, Cherry Tomatoes, and Roasted Mushrooms with Roasted Red Pepper Hummus, & Creamy Herb Dip Small serves 35 people, Medium serves 75 people, Large serves 150 people. FRESH SEASONAL FRUIT Small $100, Medium $175, Large $350 Sliced Seasonal Melons, Pineapple, & Berries with Spiced Honey Yogurt Dip CHILLED BEEF TENDERLOIN Small $125, Medium $215, Large $430 Crostini with Sliced Beef Tenderloin, Boursin Cheese, Capers, Cornichons, Red Onion, and Herb Remoulade GRILLED TUSCAN VEGETABLES Small $100, Medium $175,Large $350 Grilled Eggplant, Zucchini, Yellow Squash and Onion with White Bean Hummus and Garlic Feta Spread, Toasted Crostini and Pita Triangles ITALIAN ANTIPASTO Small $135, Medium $250, Large $500 Genoa Salami, Prosciutto, Capicola Ham, Fresh Mozzarella, Marinated Artichokes & Roasted Tomatoes, Olives, Peppers, & Roasted Red Pepper Strips with Crostini s, Grilled Flat Bread and Fried Pita Chips SHRIMP COCKTAIL Medium $300, Large $600 Chilled, Crisp Shrimp Served with a Zesty House Made Cocktail Sauce and garnished with Lemon Wedges SEAFOOD RAW BAR (MARKET COST) Shrimp, Jonah Crab Claws and Oysters on the ½ shell with House-Made Cocktail Sauce Displayed on Ice *Final Guest Counts Needed Two Weeks Prior to Event CHEESES OF THE WORLD Small $125, Medium $225, Large $450 Artisan Arrangement of Domestic and Imported Cheeses Garnished with Dried and Fresh Fruit, Granola with an assortment of Crackers and Flatbreads BREADS & SPREADS Small $150, Medium $250, Large $500 Choose 3 dips or salsas Tuscan White Bean Dip, Roasted Red Pepper Hummus, Blue Cheese Bacon Dip, Guacamole, Bruschetta, Creamy Herb Dip, Artichoke Spinach Dip, Black Bean Corn Salsa or Fresh Tomato Salsa with Artisan Breads, Crostini s, Tortilla Chips, and Kettle Cooked Chips Assorted Olives, Peppers, and Crispy Crudité
Specialty Hors d Oeuvres Hors d oeuvres must be ordered for a minimum of 25 guests and are priced per person. For hand passed hors d oeuvres, a $100 service fee is required. Items marked with an * are not available for hand-passing. Chicken & Waffles with Honey Sriracha $6.00 Watermelon Feta Skewers w/balsamic Drizzle $3.00 Prosciutto Melon Basil Bites $3.00 Mini Crab Cakes with Lemon Dill Aioli $6.00 Smoked Salmon Cucumber Cups $6.00 Blackened Tuna on a Wonton Chip $6.00 Crispy Asian Chicken Sate w/thai Peanut Sauce $4.00 Mini BLT s $4.00 Spring Rolls with Sweet Chili Sauce $4.50 Sweet Chili Shrimp Skewers $3.00 Roasted Beef Tenderloin $4.00 Char Siu Pork Skewer $3.50 Feta and Bacon Stuffed Dates $3.00 Gazpacho Shooters with Grilled Cheese $3.00 Brie & Phyllo with Strawberry Preserves $3.50 Spicy Shrimp Salad Spoons $4.50 Lo Mein Cups $4.00 *Bourbon Apple Glazed Pork Meatball $3.00 Spinach and Brie Stuffed Mushrooms $3.50 Tuna Tartar Cones $6.00 *Honey Goat Cheese Brulee $3.50 Caprese Skewers with Garden Basil $3.00 Mini Tacos $3.00 *Artichoke Spinach Dip on Grilled Flatbread $3.00 Pork Empanadas $4.00
Continued Heavy Hors d oeuvres, Late Night Snacks, Anytime Snacks. Pricing is per person. SOFT PRETZEL PIECES $8.95 Warm Cheese Sauce & Assorted Mustards, & House Made Peanut Butter FROM THE BALLPARK $11.95 Mini Hot Dogs & Mini Sliders with Pretzels, Peanuts, and Popcorn Cups JOES & TOTS $11.95 Bite Sized sloppy Joes with a side of tator tots NACHO FIESTA $8.95 Tortilla Chips with Seasoned Ground Beef, Cilantro Tomato Salsa, Warm Queso Dip, Guacamole, & Sliced Jalapenos SWEET AND SALTY $10.95 Oven Fresh Peanut Butter Cookies, Double Chocolate Brownies, Salty Pretzel Sticks, Gourmet Mixed Nuts POPCORN BAR $3.50 Plain & Assorted Flavors Add assorted candies for $3.00 CHICKEN FINGERS AND FRIES $11.95 Savory Chicken Fingers & French Fries with Assorted Dipping Sauces COMFORT FOOD $9.95 Mini Grilled Cheese & Tomato Soup Cups HAPPY HOUR $12.95 Crispy Buffalo Chicken Wings with Ranch, & Blue Cheese, Vegetarian Spring Rolls with Sweet Chili Sauce
Specialty Action Stations A uniformed chef is required per station at $100.00 per 50 people. PASTA STATION $16.95 Includes Cavatappi, Rigatoni Pasta & Cheese Tortellini Marinara, Alfredo & Pesto Sauces, Chicken, & Italian Sausage, Spinach, Fresh Bell Peppers, Mushrooms, Roasted Garlic, Parmesan Cheese & Pine Nuts STIR FRY STATION $20.95 Basmati Rice, Soy Sauce, Teriyaki, Sweet Chili, and Sriracha Chicken, Beef, and Shrimp Bean Sprouts, Egg, Roasted Corn, Green Peas, Garlic and Shredded Carrots Add Salad to any action station for $6 per person (includes bread basket) Choose one HOUSE SALAD Mixed Greens, Cucumbers, Red Onions, Tomato Wedge, & Champagne Vinaigrette CAESAR'S SALAD Chopped Romaine, Shaved Parmesan, Caesar Dressing, & Herbed Croutons Carving Stations All served with appropriate accoutrements and dinner rolls with whipped butter. A uniformed chef is required per station at $100.00 per 50 people. Bourbon Glazed Pork Loin Serves 20 _$140.00 Roasted Breast of Turkey Serves 35 $280.00 Herb Crusted Tenderloin of Beef Serves 25 $300.00 Whole Roasted Prime Rib Serves 25 $300.00
Buffet Dinners (Minimum 20 Guests) Buffets include fresh brewed iced tea, lemonade, fresh brewed coffee, and hot tea assortment. SOUTHERN STYLE $34.95 PACIFIC RIM $29.95 Tossed Iceberg Salad with Cherry Tomatoes, Sobe Noodle Salad with Sesame Dressing Red Onion, Garlic Croutons, Assorted Dressings, Tossed Iceberg Salad with Tomatoes, Buttermilk Fried Chicken, Cucumbers, Carrots, and Ginger dressing, Honey BBQ Baked Beans, Hoisin Ribs, Smoked Baby Back Ribs with BBQ sauce Char Sui chicken, Buttermilk Mashed Potatoes Jasmine Rice, with Black Pepper Gravy, Coconut Rice Pudding Parfaits Buttered Green Beans, Pecan and Pumpkin Pies TASTE OF MEXICO $29.95 Iceberg, Avocado, and Cherry Tomatoes with Citrus-Chile Dressing Spice Rubbed Pork Enchiladas with Ancho Chile Barbecue and Queso Fresca, Chicken Fajitas Guacamole, Sour Cream and Pico de Gallo Warm Flour Tortillas, Corn Tortilla Chips, Mexican Rice with Cilantro, Bread Pudding with Chili Spiced Caramel Sauce Add-ons Tortilla Soup $3.00 Black Bean and Corn salad $1.50 Steak Fajitas $5.00 BEACHSIDE BOIL $34.95 Beer steamed seafood boil with mussels, clams, peel and eat shrimp with garlic and onions Watermelon salad with onions, arugula, and sesame dressing Sesame honey Sriracha grilled chicken Red potato salad with chives Very berry shortcake with vanilla bean whip cream LITTLE ITALY $29.95 Tossed Caesar Salad with Herbed Croutons, Penne Pasta in Tomato Basil Sauce with Onions and Peppers, Classic Chicken Parmesan, Steamed Italian Blend Vegetables, Roasted Garlic & Parmesan Cheese Bread Sticks, Chef s Selection of Italian Inspired Desserts Add-ons Italian Inspired Soup $3.00 THE TRUSCOTT $40.95 Mixed Green Salad with Fresh Seasonal Berries, Goat Cheese, Candied Pecans, with Olive Oil Vinaigrette, Ranch, & Balsamic Dressings Classic Caprese Salad with Beefsteak Tomatoes, Sliced Mozzarella, Fresh Basil, Balsamic Drizzle, Whole Roasted Salmon with Sweet Soy Glaze Herb & Garlic Marinated Sirloin with Merlot Mushroom Sauce, Paprika and Thyme Dusted Roasted Potatoes; Seasonal Vegetables, Miniature French Pastries & Eclairs
Plated Dinners Includes dinner rolls with whipped butter, freshly brewed iced tea, lemonade, freshly brewed regular & decaffeinated coffee, and hot tea selection. *does not come with additional starch Salad Choose one salad. HOUSE SALAD Mixed Greens, Cucumbers, Red Onions, Tomato Wedge, & Champagne Vinaigrette CAESAR'S SALAD Chopped Romaine, Shaved Parmesan, Caesar Dressing, & Herbed Croutons Entrée Choose up to three entrees. Indicates vegetarian option FILET MIGNON $40.00 7oz Choice cut with Bordeaux Demi-Glace PAN-SEARED SEA SCALLOPS $48.00 Four Scallops with leek jus, white bean kale ragu & pancetta* PAN-SEARED TROUT $26.00 With herb compound butter & lemon may be substituted for seasonal fresh fish at market price PORK RIB EYE $28.00 7 oz. pork rib eye with sundried tomato bacon sauce HERB ENCRUSTED RACK OF LAMB $36.00 ½ rack of lamb STUFFED PORTOBELLO $28.00 Stuffed Portobello mushroom cap stuffed with artichokes, heirloom tomatoes, fresh mozzarella, roasted garlic, & spinach THREE CHEESE RAVIOLIS $24.00 Brandy Cream Sauce and Heirloom Tomato Relish HERB GRILLED SIRLOIN STEAK $36.00 7 oz. Choice cut with Bourbon Sauce RED PEPPER & BOURSIN CHEESE STUFFED OVEN ROASTED CHICKEN $26.00 Airline Chicken Served with Red Pepper Coulis BUTTER ROASTED BREAST OF CHICKEN $26.00 With Red Pepper Coulis BACON WRAPPED PORK TENDERLOIN MEDALLIONS $26.00 6 oz Apple Thyme Compote VEGETARIAN LASAGNA STACK $26.00 Mushroom, spinach, onion, garlic, ricotta, mozzarella, and parmesan cheese with marina sauce BLACK BEAN & CORN STUFFED BELL PEPPER $22.00 Smoky Tomato Sauce and Cilantro Crème Fraiche
Duet Entrées Duet entrees give the option of one entrée for all guests. If a duet entrée is selected, do not choose any entrees on the previous page. Starches &Vegetables Choose one starch and one vegetable. Kids Selections Choose one kids selection. GRILLED 6 OZ FILET MIGNON & OVEN ROASTED CHICKEN $44.00 Airline Chicken with Herb Demi-Glace GRILLED 6 OZ FILET MIGNON & LOBSTER TAIL $55.00 6 oz filet with Bordeaux Demi-Glace and 4 oz lobster tail with drawn butter and lemon YUKON SMASHED POTATOES Seasoned with Herbs and Roasted Garlic ROASTED BABY REDS Seasoned with Roasted Garlic, Paprika, and a Hint of Cayenne LEGUME RICE BLEND Lentils, Orzo, Couscous, with Herb Seasoning TRUFFLE WHIPPED POTATOES Idaho Potatoes Whipped and Seasoned with White Truffle Oil RICE PILAF Carrots, Celery, Onions, Long grain & Wild Rice with Herb Seasoning SPINACH PASTA NESTS Tossed in Butter with Parmesan & Garlic MUSHROOM GRUYERE BREAD PUDDING CRISPY CHICKEN FINGERS $14.99 with Dipping Sauce Corn and French Fries CHEESEBURGER $14.99 with French Fries PAN-SEARED TROUT & ROASTED CHICKEN BREAST $42.00 Lemon-Garlic Butter Sauce GRILLED 6 OZ FILET MIGNON & SHRIMP $48.00 6 oz Charred Filet with Balsamic Onions and 4 Caribbean Shrimp with mango salsa ROASTED ASPARAGUS SWEET GINGER CARROTS SAUTÉED GREEN BEANS SWEET CORN GARLIC PARMESAN BRUSSEL SPROUTS GRILLED SEASONAL VEGGIES ROASTED ROOT VEGETABLES BROCCOLI CROWNS PASTA WITH MARINARA SAUCE or BUTTERED NOODLES $14.99 MAC & CHEESE $14.99
Choose one pricing tier, Platinum, Gold, or Silver. Actual final invoice will be based upon consumption. Bar Menu All food and beverage must be provided by The Inn at Harbor Shores. No outside alcohol permitted. Sparkling Wine Toast $3 per person Tableside Wine Service During Dinner $150.00 service fee per 50 guests plus price of wine per bottle Liquor Beer Choose a selection of domestic, import, and microbrews or only domestic. Exact brands will be selected by the catering and banquet staff. Any specialty or preferred selections should be communicated to your Sales & Events Manager. Microbrews will be selected based on availability. Actual final invoice will be based upon consumption. Wine Choose one pricing tier, Platinum, Gold, or Silver. Actual final invoice will be based upon consumption. Brands of wine are subject to change upon availability. Platinum - $9 each drink Gold - $8 each drink Silver- $7 each drink Grey Goose Vodka Belvedere Vodka Journeyman Rum Appleton Estate Sig. Blend Rum Hendricks Gin Cazadores Tequila Crown Royal Whiskey Makers Mark Bourbon Johnny Walker Red Scotch Selection of Import & Microbrews - $5 each beer Stella Artois, Corona, Round Barn, Founders, Greenbush, Bells Brewery Kettle One Vodka Stoli Vodka Sailor Jerry Rum Havannah Club Rum Bombay Sapphire Gin Hornitos Reposado Tequila Jack Daniels Whiskey 1792 Ridgemont Reserve Bourbon Dewar s Scotch Tito s Vodka Absolut Vodka Bacardi Rum Captain Morgan Rum Beefeater Gin Jose Cuervo Tequila Canadian Club Whiskey Jim Beam Bourbon Selection of Domestic Brews $4 each beer Budweiser, Bud Light, Coors Light, Miller Light, Michelob Ultra Platinum - $10 each glass Gold - $8 each glass Silver- $6 each glass White Wines Van Ruiten Chardonnay Van Ruiten Sauvignon Blanc Van Ruiten Pinot Grigio Red Wines Van Ruiten Cabernet Sauvignon Old Vine Zinfandel Van Ruiten Pinot Noir White Wines Los Riscos Chardonnay Los Riscos Sauvignon Blanc Los Riscos Pinot Grigio Red Wines Los Riscos Sauvignon Los Riscos Merlot Los Riscos Pinot Noir White Wines Backstory Chardonnay Backstory Sauvignon Blanc Lindeman s Pinot Grigio Red Wines Backstory Cabernet Sauvignon Backstory Merlot Lindeman s Pinot Noir
Michigan Beer & Wine Bar Menu All food and beverage must be provided by The Inn at Harbor Shores. No outside alcohol permitted. Michigan Beer An assortment of Michigan craft and microbrew beers will be selected for you, as well as one Domestic beer choice. Any specialty or preferred selections should be communicated to your Sales & Events Manager. Microbrews will be selected based on availability. Actual final invoice will be based upon consumption. Selection of Craft & Microbrews - $5 each Round Barn Kolsch, Founders All Day IPA, Founders Dirty Bastard, Greenbush Star Chicken Shotgun, Greenbush Closure, Bells Brewery Oberon, Bells Brewery Two Hearted Michigan Wine Actual final invoice will be based upon consumption. Brands of wine are subject to change upon availability. Selection of Red Michigan Wines -$8 per glass Tabor Hill Demi Red (Sweet) Domaine Berrien Pinot Noir 12 Corners Merlot Selection of White Michigan Wines-$8 per glass St. Julian Michcato Tabor Hill Pinot Grigio Tabor Hill Chardonnay Grand Traverse Late Harvest Riesling
Bar Packages The following bar packages are not charged upon consumption of individual drinks, rather on a per person basis for a four (4) hour timeframe. All persons regardless of age or intent to consume alcoholic beverages are charged based on the pricing below.. Packages based on four (4) hours of bar service Additional hours may be added for $6.50 per person Substitutions and changes to brands within Platinum, Gold, and Silver are not permitted in package pricing. Tier III - $55 each person Tier II -$45 each person Tier I - $35 each person Platinum Liquor Platinum Wine Selection of Domestic Beer, Imports, and Microbrews Soda & Juice Gold Liquor Gold Wine Selection of Domestic Beer, Imports, and Microbrews Soda & Juice Silver Liquor Silver Wine Selection of Domestic Beer Soda & Juice Add Microbrew/Import for $2 each person Any and each open container not supplied by The Inn at Harbor Shores will incur an additional surcharge to the master account at a minimum of $30.00 per container. This includes but is not limited to open containers brought to event spaces from hotel guestrooms.
Breakfast Ever After BUILD YOUR OWN BREAKFAST $16.95 Chilled Orange Juice, Cranberry Juice, Assorted Breakfast Breads and bagels, Fruit Preserves, Butter, Scrambled Eggs (add cheese), Assorted Whole Fruits, Oatmeal, and Muffins. Freshly Brewed Regular and Decaffeinated Coffee, Hot Tea. Choose three of the essential breakfast options below: ESSENTIALS Turkey or Pork Sausage Links Biscuits and Gravy Breakfast Potatoes with Diced Onions and Peppers Bacon Pancakes Waffles Sliced Fruit Breakfast Bars Add any of the following to your breakfast buffet. Pricing is per person. Breakfast Bars include selection plus toppings and mix ins French Toast Bar $8.00 Pancake Bar $8.00 Oatmeal Bar $6.00 Yogurt Bar $4.00 MIDWESTERN SUNDAY BRUNCH $26.95 (Minimum of 25 People Required) Chilled Orange Juice, Apple Juice and Cranberry Juice Imported and Domestic Cheese Display Mixed Green Salad, with Cranberries, Carrots, Cucumbers, and Cherry Tomatoes with Assorted Dressings Smoked Bacon, Pork Sausage, Crispy Breakfast Potatoes with Onions and Peppers, Assorted Baked Fresh Muffins and Danishes, Scrambled Eggs with Roasted Vegetables, Smoked Ham & Mozzarella, Country Style Biscuits and Gravy, Freshly Brewed Regular and Decaffeinated Coffee, Hot Tea. Action Stations Add a chef-attended station to your buffet. Pricing is per person. There is a $100.00 Chef fee per 50 guests. Minimum of 20 guests required. MADE TO ORDER OMELETS $10.00 With Farm Fresh Eggs, Ham, Bacon, Sausage, Cheddar and Swiss cheese, Mushrooms, Onions, Spinach, and Peppers WAFFLE STATION $10.00 Sweet and savory waffles made to order with chef s choice add ins, includes sausage gravy topping, maple syrup, fruit preserves, whip cream, peanut butter, chocolate sauce, and more
Event Policies & Guide All following references to group apply to the party contracting the event space. All following references to hotel apply to The Inn at Harbor Shores ROOM RENTAL Room rental for wedding receptions includes: set up, tear down, tables, chairs, china, silverware, dance floor, use of one mic & mic stand, standard lap length linens (with napkins in a variety of colors and table cloths in basic colors) use of projectors & screens. COST ESTIMATE A cost estimate for food may be generated for estimating and deposit purposes only and is not intended as a guarantee for final charges. Bar consumption cannot be estimated. Your event may have a food and beverage minimum that you will be required to meet or surpass, excluding taxes and service charge. CONTRACT, DEPOSIT, & BANQUET EVENT ORDER A signed contract reserves your event space and guarantees your block of guestrooms until specified cut off date. The contract also outlines venue responsibilities and legal policies. A non-refundable deposit in the amount of room rental is due at the time of contracting with the hotel. The banquet event order (BEO) specifies your event details including set up, menu, guest counts, timing, and more. Group will sign off on a BEO at least one (1) week prior to the event date. EVENT TIMES The hotel guarantees access at 10am the day of the event for décor. All reasonable accommodations will be made to allow early access to event space for decorating. Groups have access to facilities for their event for up to a 6-hour time period, generally 5:00pm-11:00pm. Events, including bar and music, must end by 11pm without exception and with all décor cleared by 11:59pm. The banquet manager, events manager, and staff are NOT responsible for the execution or tear down of décor. All wedding décor set-up and tear down are the responsibility of client s respective vendors or the client. MENU Menu items and pricing are guaranteed three months prior to group s event. Cost estimates provided prior to this time are a courtesy and do not serve as a final invoice. Please check with your Sales & Events Manager for the most updated catering menu prior to food selection. BAR Bar pricing is based upon consumption or package pricing. Hosted package pricing is based upon an average per person price point and all attendees will be accounted for at the package price whether or not they consume alcohol. Last call will not be offered during receptions. Shots are not served in the banquet rooms at the hotel. The stated length of package does not imply that guests will served unlimited alcoholic beverages. MLCC rules and regulations will still be enforced. The Inn at Harbor Shores as a licensee is responsible for the sale and service of all alcoholic beverages and the administration of state regulations. The Inn s alcoholic beverage license requires the Hotel to (1) request photo ID of any person of questionable age and refuse alcoholic beverages to any person underage or who cannot produce proper identification and (2) refuse alcoholic beverage service to any person who, in the Hotel s judgement, appears to be intoxicated. Alcoholic beverages, not purchased from the Inn at Harbor Shores, in closed or open containers are not permitted in public areas or banquet rooms at The Inn at Harbor Shores. A $30 fee for each container found will be assessed to the group.
Event Policies & Guide Continued OUTSIDE FOOD & BEVERAGE Cakes and other specialty pastries may be purchased from a licensed bakery and brought into the hotel with prior notice and a signed waiver of liability by the group. Hotel policy dictates that under no circumstances will other food or beverage be brought into The Inn at Harbor Shores meeting, banquet or event space by the engager, guests or invites without prior permission. The Inn at Harbor Shores reserves the right to charge for the service and/or cleanup of such food and beverage. Hotel regulations do not permit removal of food or beverage at the conclusion of the function. BANQUET MANAGER A dedicated Banquet Manager acts as group s point person for the venue during the event. He or she oversees banquet staff and food service, serves as liaison between chef and service staff, ensures adherence to group s specified event timeline, orders standard linens, manages set up and tear down of the room layout, coordinates with group s outside vendors for deliveries, and manages hotel s audio visual equipment in the room. The Banquet Manager works closely with group s Wedding Coordinator, Wedding Planner, or designated point person the day of the event. Wedding Coordinators offer many valuable services and The Inn at Harbor Shores recommends them for your day. Please see the Preferred Vendor List for recommended planners. FINAL MEAL COUNTS Group has the option of a plated meal or a buffet meal. Hotel requires a final guest count 4 business days in advance of each event. Should last minute increases in food be requested, hotel will make all reasonable concessions to provide additional guests with a meal. Group will be charged for final count or actual meals provided, whichever is greater. For plated meals, groups must specify, 4 business days in advance, the total number of entrées of each choice and make clear to banquet staff which guest has ordered each entrée via both a seating chart and place cards (or another similar indicator). CAKE CUTTING & TOPPERS Group may choose to allow the hotel to cut, plate, and serve cake buffet style for $3/person or the group may cut and serve the cake on its own. Hotel provides china for plating and knife for cutting the cake at no additional charge to group. Bakeries often provide a box for the top of the cake. Bakeries may also require cake stands or pieces be returned. All pieces and parts (both internal and external) of the cake including the traditionally saved cake top and/or decorative topper, must be taken with the group the night of the event. The Inn at Harbor Shores is not responsible for lost items or leftover cake. SMOKING The Inn at Harbor Shores is 100% smoke free. Guests may smoke in designated areas located in front of the hotel or in back on the Riverside Patio. At no time is smoking permitted on the Harborview Ballroom Terrace. RESET CHARGES For any change made to a function set up within 24 hours, a $250.00 reset charge will apply.
Event Policies & Guide Continued SERVICE CHARGE & SALES TAX Food, beverage, AV, and labor charges are subject to current 22% service charge and 6% tax. Current state and local taxes will apply to all food, beverage, equipment rental, and service, and are subject o applicable tax laws and regulations. If a client is an entity claiming exemption from taxation in Michigan, the client must deliver evidence of such exemption at time of contract to the event in order to be relieved of its obligation to pay state and local taxes. Please note that Michigan state law stipulates that the service charge is taxable. SECURITY The Inn at Harbor Shores cannot be held responsible for the safekeeping of valuable items left in guest rooms, function rooms or public spaces. The client is responsible to provide security of any such aforementioned items and assumes the responsibility for the loss there of. Security services are available through your Sales Manager. At The Inn at Harbor Shore discretion, in order to maintain adequate security measures, the client may be required to provide security for specified functions. Security personnel will be at the client s sole expense. OUTDOOR FUNCTION SPACE In the best interest of your guests, The Inn at Harbor Shores reserves the right to relocate any scheduled outdoor event indoors. This decision will be based on current and forecasted conditions from the National Weather Service. All weather decisions will be made a minimum of three (3) hours prior to the start of the function. Once the decision is made, it is final. All outside functions are subject to an additional set up fee. DEADLINES 3 months prior: Final menu and pricing confirmed 1 month prior: Final food choices must be made 2 weeks prior: Final details including day of timeline 1 week prior to event: Signed BEO due 4 business days prior: Final guest and individual entrée counts (if plated) due no later than noon DEPOSIT SCHEDULE Payment in full is accepted at any time and no additional fees are incurred for credit card payments. Nonrefundable deposit in the amount of room rental due at booking with signed contract 90 day deposit; 50% of total cost estimate 60 day deposit; 75% of total cost estimate 15 day deposit; 100% of total cost estimate On the first business day following event, any remaining outstanding balances incurred during the event will be charged to the credit card on file.