EXHIBITORS: WELCOME TO AMERICA S CENTER! We are proud to inform you that America s Center provides a complimentary Internet Café that is located in the Plaza Lobby area outside of Hall 3 on the 1 st Level. The Internet Café has 5 computers and one printer and will be available to use during Transworld s Halloween and Attractions Show on the following: Thursday March 22 through Sunday March 25 8:30am5:30pm daily. In addition, America s Center provides complimentary WiFi services in all of the inside public gathering areas outside of the exhibit halls. If you need to purchase wireless service in the exhibit halls, please contact SmartCity Networks at 8884466911, csc@smartcity.com, or, online at https://orders.smartcitynetworks.com.
Levy Restaurants at the America s Center and Edward Jones Dome Food and Beverage Sampling/Selling Policy Please read carefully Levy Restaurants has the exclusive rights to sell food and beverage in and around the America s Center Complex. All food items must be provided by the Levy Restaurants. Menu selections, room requirements and all other arrangements must be received by Levy Restaurants, in writing, two weeks prior to the function date. No food or beverage items may by brought onto the premises unless written permission is requested by the customer and written permission is granted as stipulated under contract terms and conditions. No food items may be removed from any function. There is no charge for sampling of food or nonalcoholic beverage provided: (1) The exhibitor is the manufacturer or distributor of the product(s) and the sole purpose of the exhibit is to market the product to the show attendees and not for the purpose of retail sales of the product(s) for profit. (2) The product is offered in single bite portions no larger than 2 inch by 2 inch dimensions or no larger than 4 ounce liquid portions. No liquid product may be handed out in their original packaging at any time. (3) The product is properly dispensed in full compliancy with all applicable federal, state and local health and sanitation regulations. Local Health Department permits are not required but the completed heath department form for Levy Restaurants will still be required. Storage and handling Refrigerated, frozen and dry storage is available at a rate of $50.00 per pallet. There is a onetime handling fee of $50.00 and a $25.00 charge per delivery. Use of the kitchen facility is available at a rate of $75.00 per hour with prior approval of the executive chef. Storage may not always be available; it is the responsibility of the exhibitor/vendor to supply adequate storage in this case. Levy Restaurants is not responsible for any loss of product of the exhibitor/vendor. Selling of food or beverage Requests for the right to sell food must be submitted prior to an event by both the sponsoring event management and the requesting vendor. Upon approval, there will be a charge per location per day which must be paid in advance to Levy Restaurants. This fee is nonnegotiable and nonrefundable. Outside food and beverage is not permitted in the America s Center/Edward Jones Dome and MUST be approved before the show. All approved vendors selling products must submit pricing and specifications to Levy Restaurants 60 days in advance. All approved vendors are responsible for all booth rental fees, electrical, plumbing, drayage, and all other America s Center Services. Vendors must also have $1,000,000.00 Liability Insurance naming Levy Restaurants as additional insured, and are responsible for all local and state laws. NO EXCEPTIONS. Alcoholic beverage sampling All alcoholic products to be sampled must be approved prior to show. All alcoholic products must be delivered to the America s Center kitchen dock (off of Cole Street) by the local distributor. All invoices must be invoiced to Levy Restaurants, 701 Convention Plaza, St. Louis, MO 63101; and paid in full to Levy Restaurants. The distributor will then be reimbursed according to Missouri State liquor laws within 30 days of the invoice. This is law and we can t allow any exceptions. See attached samples of Certificate of Insurance specifications. Certificates of Insurance must be exact; no exceptions. Alcohol sampling requires service from union bartenders hired by/from Levy Restaurants. Bartender fees of 125.00 per 4 hours shift minimum will apply. Please contact us with any questions 3143425191.
Requirements for Temporary Food Handlers 1. All products prepared and/or sampled must be approved by America s Center Catering and are subject to the Terms and Conditions and applicable service charges. Food sampling is permitted only by the manufacturing company or the distributor of the product. Questions should be addressed to: America s Center Catering, 314 3425194 or mkimbrough@levyrestaurants.com. 2. Any food that is fully or partially baked, grilled, fried, heated or otherwise prepared in the booth for attendee sampling must be listed on the BOOTH FORM. Temperature sensitive foods such as milk or egg products (dips, ice cream, mayonnaise, etc.), cold cuts, fish, or any other product that requires a regulated temperature should also be listed on this BOOTH FORM. 3. All food must be prepared onsite or at an approved food establishment, which obtains its products from an approved source. 4. Food temperatures must be 140 degrees or above (hot), 45 degrees or below (cold). 5. Metalstemmed thermometers must be provided at booth to monitor product temperature. 6. Each booth must have adequate refrigeration (mechanical or dry ice). 7. Ice must come from a licensed commercial source (not made at home). 8. Wet ice can be used for canned or bottled soda in cold storage. 9. Wet ice used for drinks must be kept in separate containers with an ice scoop provided. 10. Ice cream dippingsee Event manager for special instructions. 11. Food containers (transportation and storage) must be hard, food grade plastic or stainless steel and easy to clean (no Styrofoam). 12. Single service items such, as cups, plates, spoons, forks, etc., shall be used in dispensing of food. 13. Tongs, plastic gloves or other appropriate utensils are required in the handling of food products. 14. Eating or smoking in the booth is prohibited.. 15. Proper hand wash facilities must be provided at booth (sanitary towelettes are acceptable). 16. Persons with any type of infection are prohibited from handling food and from working in a food preparation area. 17. Sufficient clothing must be worn while working in booth (no tank tops or similar attire). 18. At least a five (5) gallon container of water with approved sanitizing such as 1 tsp. Bleach for each 2 gallons of water must be available to clean and sanitize utensils or pans that may have been dropped or need cleaning. Please contact Mary Kimbrough at 3143425194 for any questions concerning sampling. Page 2
TransWorld Halloween Costume and Party Show To be completed by exhibitor & faxed to Convention Hospitality Partners, 3143425191 Or you can email the form to mkimbrough@levyrestaurants.com by February 22, 2018. Exhibitor Booth Food/Beverage Sampling Form Exhibiting Company: Booth : Contact Name: Company Address: Telephone: Email: List of food items to be displayed and/or served, method & location of preparation and method of holding food product for service. ITEM PREPARATION/LOCATION STORAGE Name(type or print): Signature: Please contact Mary Kimbrough at 3143425194 for any questions concerning sampling. Page 1
Important Exhibitor Information Please Take a Moment to Read Our Policies Contact Levy Restaurants at the America s Center 701 Convention Plaza St. Louis, MO 63101 Kim Buhrman 3143425166 kbuhrman@levyrestaurants.com 1. All food and beverages must be ordered through Levy Restaurants, the exclusive caterer at the America s Center. 2. No food or beverages will be permitted into the Convention Center by any exhibitor, installation company or any other entities hired by exhibiting company without prior approval and written authorization by Levy Restaurants. 3. Orders submitted less than two (2) weeks in advance will be subject to a 10% increase in pricing. 4. All food service ordered must be paid in full prior to any service commencing. We will accept Visa, Master card or American Express. Insert company logo here 5. Please allow a minimum of 45 minutes to one hour for all replenishment requests during the show if more product is available. 6. The exhibitor is responsible for supplying any electricity required for food service equipment, trash removal from booth, as well as tables needed for food service. 7. All service will be delivered on disposable ware, unless special arrangements are made otherwise. 8. All orders are subject to a $25.00 delivery fee. 9. Please note that all food and beverage prices are subject to applicable service charge and sales tax. NO FOOD/BEVERAGE FROM AN OUTSIDE SOURCE IS ALLOWED IN THE CONVENTION CENTER. ALL FOOD AND BEVERAGE IS SUPPLIED BY CONVENTION HOSPITALITY.
Transworld Halloween Show March 2225, 2017 Morning & All Day Beverages Price Date Time Quantity Fresh Brewed Coffee/Reg or Decaf 40.00/Gallon Starbucks Verona Blend, regular & decaf 44.00/Gallon Hot Water with Tea Bag Assortment or Iced Tea 36.00/Gallon Assorted Soft Drinks 3.50/Each Bottled Water 3.50/Each 5 Gallon Bottled Water with Dispenser 35.00/Each 20 lb. Bag of Ice 12.50/Bag Winered, white, blush, sparkling Market Price Domestic Beer 5.00/Each Imported Beer 5.50/Each Breads & Pastries Price Date Time Quantity Muffins/Bagels/Filled Danish 40.00 Doz. Fudge Brownies 32.00/Doz. Fresh Baked Cookies 30.00/Doz. Dessert Bars 38.00/Doz. Assorted Sliced Melons & Berries (to service 20 guests) 140.00 Assortment of Whole Fruit 3.95/Each Reception Bites Price Date Time Quantity Beef Wellington Bites horseradish cream Stuffed Mushrooms Fennel sausage and garlic bread crumbs Spinach and Parmesan Risotto Lump Crab with Lemon Aioli Vegetable Crudite w/dipping Sauce (to service 20 guests) Domestic & Imported Cheese w/crackers with fruit garnish (to service 20 guests) Potato Chips/Pretzels/Corn Tortilla Chips Dry or Honey Roasted Peanuts Fancy Mixed Nuts Sumptuous Satays Ginger chicken served with sweet chili sauce Sizzling short rib with Thai peanut sauce Coconut curry chicken with mango chutney (reorders are limited) Basil garlic shrimp with chili lime mint sauce (reorders are limited) St. Louis OriginalToasted Ravioli with marinara sauce Garden Fresh Vegetable Basket Chef s colorful selection of the freshest market vegetables, served with buttermilk ranch dip, garlic hummus, fresh basil pesto and assorted crackers and breadsticks Contact your catering representative for additional options 3143425166 4.00/pc 3.50/pc 3.00/pc 4.50/pc 125.00 240.00 18.50/lb 24.00/lb 24.00/lb 3.00/Piece 4.00/Piece 3.00/Piece 7.95 per guest
America s Center Catering Order Form (Please print clearly when completing the form below) Deadline to Place Order: March 1, 2017 Show: Transworld Halloween Show *Order Requirements Confirmation(s), a contract and credit authorization are sent back for client signature when this form is sent back to the America s Center catering office. *Payments & Deposits Our credit policy requires prepayment in full for all exhibitor orders. *Acceptable Forms of PaymentCredit Card Policy All clients must complete the credit authorization. All onsite orders and replenishments are paid with an American Express, Visa or MasterCard. *Delivery Charges All orders are subject to a delivery fee of $25.00. *Service Charge & Tax A 20% service charge, 8.679% sales tax and 1.5% tourism tax will be added to all food and beverage items, equipment rentals, labor fees and decoration orders. Missouri law states that the service charge is subject to sales tax. *Service Assistance Bartenders, Staff Culinarian or Booth Attendant at $100 for a four hour shift minimum. *Booth Service Rental/Machine Services Please call for further information about Ice Cream Carts, Espresso, Cappuccino, Popcorn or Smoothies in your booth!. Table(s) or counter is to be provided by exhibitor in booth for service. Our catering staff will be happy to assist you in preparing a customized proposal according to your specifications. Kindly call (314) 3425166 or email kbuhrman@levyrestaurants.com for more information. Booth Number: All Food and Beverage are subject to 20% Service Charge, 8.679% State Sales Tax and 1.5% Tourism Tax.
Audio Visual Exhibitor Order Form Event Name: Transworld Halloween Show 701 Convention Plaza, St. Louis MO 63101 PSAV OnSite Office: 3143425074 Fax: 8662240950 Contacts at PSAV Jonathan Cruz joncruz@psav.com and Laquetta Dobbs ldobbs@psav.com Basic Video and Accessories SHOW RATE CUSTOMER INFORMATION Qty Advanced On Site Days Total 32" LCD Data Monitor $ 235.00 $ 258.50 1 $ Company Name: 46" LCD Data Monitor $ 470.00 $ 517.00 1 $ 60" LED Monitor $ 680.00 $ 748.00 1 $ Address 1: Projector Package $ 605.00 $ 665.50 1 $ Safe Lock Stands or Carts $ 30.00 $ 33.00 1 $ Address 2: 6' 8' Tripod Screen $ 90.00 $ 100.00 1 $ Laptop PC $ 220.00 $ 242.00 1 $ City: MAC Laptop $ 220.00 $ 242.00 1 $ DVD player $ 70.00 $ 77.00 1 $ State: Zip: Monitors comes with VGA connections as a standard if needed any other connections please inform a PSAV in advance Please identify if you will need a table top stand for the monitor or floor stand prior to your arrival. Ordered By: EMail: Basic Audio Components SHOW RATE Qty Advanced On Site Show Total Telephone #: PC Audio Patch Box $55.00 $60.50 1 $ Wireless Handheld Microphone $180.00 $198.00 1 $ Fax #: Wireless Lavaliere Microphone $180.00 $198.00 1 $ Shure SM58 Hardwire Microphones $65.00 $71.50 1 $ 4 channel mixer $65.00 $71.50 1 $ 1216 channel mixer $135.00 $148.00 1 $ 10" 12" Self Powered Speaker Each $80.00 $88.00 1 $ 15" Self Powered Speaker Each $100.00 $110.00 1 Speaker stands each $30.00 $38.50 1 $ Additional Audio Components are available onsite $ OnSite Contact: This form automactially calculates everything once you enter the QTY and Days amount. OnSite Contact Cell Phone: The total charge per item is determined by multiplying the quantity by the show rate by the number of show days to be used. Up to 3 rental days we will bill for 1 day 4 days and above we will bill for 3 days State: Zip: Please include applicable Sales Tax on equipment rental. TAX EXEMPT STATUS If you are exempt Booth #: Room: from payment of sales tax, we require you to forward an exemption certificate for the state of MO. To guarantee equipment availability & advanced rate, this order must reach us 14 days prior to delivery. Deliver Date: Time: On site additions are subject to additional labor fees. There a 4% loss damage fee that will appear on final rental order Pickup Date: Time: Equipment and Labor Totals Please Note the Following information below: 1. Equipment Total: $ Electrical power arrangements are the responsibilty of the exhibitor 2. Delivery, installation, PreTest, and Removal: $ 150.00 The customer agrees to pay in full for loss or theft of any equipment 3. SubTotal: $ 150.00 provided by PSAV 4. Sales Tax: (8.679% of line 3) $ 13.02 PrePayment must accompany all orders unless prior arrangements Total Amount Due: $ 163.02 have been made Payments are due once order is submitted Credit card form is a separate attachment Event Dates: March 2225, 2018 Event Room: Orders received less than 14 days prior to show, will be subject to the ONSITE DAILY RATE. For special requests or additional equipment. Please call our direct office number. $ DELIVERY INFORMATION
Date: PUBLIC SAFETY OFFICER BOOTH ORDER FORM Company Name: Address: Phone ( ) Fax ( ) Show/Event: Booth # Name/Point of Contact @ Booth: Rate: Public Safety Officer (PSO) $24.50 per hr. A 4 hour minimum call applies to PSO. Date Quantity Shift Start Time Shift End Time Estimated Cost: # Hours X $24.50 per hour = $ Grand Total $ Credit Card Authorization: Type of Credit Card: Credit Card # Expiration Date: Name that appears on card: Cardholder s Signature Please email your request to: Public Safety Dept., Attn: Jourdon Morgan, jmorgan@americascenter.org. For questions and/or assistance, please call Jourdon Morgan @ (314) 3425163. (Rate in effect July 1, 2017 through June 30, 2018.)