REQUEST FOR QUOTATION (RFQ) Reference No: AUAF-RFQ-7-6 Issue Date: October 5, 07 Closing Date: October 5, 07 0:30 PM, local Kabul time Note: Only suppliers with an established store/stock in Kabul and mainly dealing with food supplies can submit quotations on this RFQ The quotations will be accepted from 0:30 PM to 0:30 PM on October 5, 07 in order for the venders to register their names in the registration sheet. PROJECT: PROVISION OF FOOD SUPPLIES, DISPOSABLES, AND WASHING LIQUIDS UNDER A BLANKET PURCHASE AGREEMENT (BPA) FOR A PERIOD OF ONE YEAR The American University of Afghanistan Sanatorium Darulaman Road, District 6, Kabul, Afghanistan Page of 7
. General: The American University of Afghanistan (AUAF) is Afghanistan's only private, not-forprofit, institution of higher education, offering internationally-supported degree programs and education.. Project Summary: AUAF seeking qualified suppliers to supply and provide foods items, washing liquids, and disposables under a Blanket Purchase Agreement (BPA) for the period of one year. Firms and companies who have a solid track experience in provision of high quality of food supplies in competitive prices to the international and national organizations or NOGs within Afghanistan are invited to bid. The purpose of this RFQ is to solicit quotations from eligible food providers for the AUAF Café. As a result of this RFQ, AUAF anticipates issuing a Blanket Purchase Agreement (BPA) or possibly multiple BPAs to establish specific pricing levels and parameters to acquire food items, washing liquids, and disposables on-need basis. The BPA will be established for the period of one year. The supplier shall furnish the food items, washing liquids, and disposables described in the Purchase Order issued by AUAF under the anticipated BPA. AUAF is only obligated to pay for food items, washing liquids, and disposables ordered through Purchase Orders issued under the anticipated BPA and delivered by the Supplier in accordance with the terms/conditions of the anticipated BPA. Offerors are responsible for ensuring that their offers are received by AUAF in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration. 3. Government Withholding Tax: Pursuant to Article 7 in the Afghanistan Tax Law effective March, 009, AUAF is required to withhold "contractor" taxes from the gross amounts payable to all Afghan/International for-profit subcontractors/vendors. In accordance with this requirement, AUAF shall withhold two percent (%) tax from all gross invoices to Afghan subcontractors/vendors under this Agreement with active AISA or Ministry of Commerce license. For subcontractors/vendors without active AISA or Ministry of Commerce license, AUAF shall withhold seven percent (7%) "Contractor" taxes per current Afghanistan Tax Law. Before the signing of this Agreement, the subcontractor/vendor will provide a copy of the organization's AISA or Ministry of Commerce license and TIN (Tax Identification Number). Amounts deducted from the invoices will be forwarded to the Ministry of Finance (MOF) Tax Division credited to the firm's TIN. Records of payments to the MOF shall be maintained on file with AUAF. 4. Penalty Charges If the vendor fails to supply the specified food items, washing liquids, and disposables within the date stipulated in the Purchase Orders, AUAF shall, without prejudice to its other remedies under the Purchase Order/Contract price, as liquidated damages, deduct a sum equivalent to five percent (5%) of the delivered price of the delayed Goods/Services for each week of the delay until actual delivery, up to a maximum deduction of Ten Percent (0%) of the Purchase Order/Contract/Contract value. AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page of 7
5. Source, Origin and Nationality The vendor may not supply food items, washing liquids, and disposables manufactured in or shipped from the following countries: Cuba, Iraq, Iran, Laos, Libya, North Korea, or Syria. 6. Inspection AUAF shall have reasonable time, after delivery, to inspect the food items, washing liquids, and disposables, and to reject acceptance if not conforming to the specifications of this Purchase Order issued under the anticipated BPA and offer. Recovery of the rejected item (s) shall be the sole responsibility of the supplier. 7. Statement of Work/Specification: The selected supplier must supply the food supplies, washing liquids, and disposables on an as needed basis at the pricing levels established in the suppliers offer and the anticipated BPA. When the need arises for the food items, washing liquids, and disposables described in the BPA, AUAF will issue a purchase order to the BPA-holder. If there are multiple BPA-holders as a result of this RFQ, the ordering document will be issued to the BPA-holder that presents the best value for that specific order, based on price and delivery time. Any BPA issued as a result of this RFQ will have a minimum duration of one year. The supplier shall only furnish the food items, washing liquids, and disposables described in purchase orders issued by AUAF under the BPA. AUAF is only obligated to pay for the food items, washing liquids, and disposables documented in purchase orders that are issued under the BPA. The supplier must have an established and standard stock/store to maintain the orders of the food items, washing liquids, and disposables. The supplier must have refrigerated vehicle to deliver the food items from the vendors stock/store to AUAF main campus. AUAF will order food items, washing liquids, and disposables on an as needed basis during the life of the anticipated BPA. The supplier should delivery the food items, washing liquids, and disposables within hrs to AUAF main campus after the purchase order is issued under the anticipated BPA. All food items, and washing liquids that will be delivered must have a minimum of 6 months expiration time left from the date of delivery to AUAF. The vendor may not supply food items, washing liquids, and disposables manufactured in or shipped from the countries listed in paragraph 5 th. All delivered food items, washing liquids, and disposables will be inspected before acceptance, and if any expired food item is identified, will be returned. The supplier will have 8 hours to replace and deliver the rejected items. The supplier should provide price validation for a period of one year. The prices will be locked in the BPA for the duration of one year. AUAF Representative will conduct a site visit of the stock and store of the supplier prior to the award of the anticipated BPA to ensure quality and quantity assurance. AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 3 of 7
The table below contains the list of food items, washing liquids, and disposables that may be ordered under the BPA mechanism. Offerors are requested to provide perunit quotations containing the information below on the same RFQ official accepting the terms and conditions by stamping each page of this RFQ. Offered unit prices should include transportation/delivery costs. The supplies will be ordered based on an as needed basis. Unit Price Items Description Unit QTY # in AFA Soft Drinks Coke 330ml, case of 4 cans Case Coke light 330ml, case of 4 cans Case 3 Coke zero 330ml, case of 4 cans Case 4 Pepsi 330ml, case of 4 cans Case 5 Pepsi diet 330ml, case of 4 cans Case 6 Fanta 330ml, case of 4 cans Case 7 Sprite 330ml, case of 4 cans Case 8 7-up 330ml, case of 4 cans Case 9 Mountain Dew 330ml, case of 4 cans Case 0 Marina 330ml, case of 4 cans Case Root beer 355 ml, case of 4 cans Case Water 500ml, a case of Case # Energy Drinks Redbull Small00ml, case of 4 cans Case Mega Energy Drink 59ml, case of 4 cans Case 3 Monestar50ml, case of 4 cans Case 4 Happy energy drink 50ml, case of 4 cans Case 5 Burn Energy 50ml, case of 4 cans Case 6 Carabao energy small 50ml, case of 4 cans Case Juice Nestle Milk Juice small00ml, case of 4 cans Case Apple small 00ml, case of 4 cans Case 3 Mango small 00ml, case of 4 cans Case 4 Grape small 00ml, case of 4 cans Case 5 Orange small 00ml, case of 4 cans Case 6 Peach small 00ml, case of 4 cans Case 7 Pineapple small 00ml, case of 4 cans Case 8 Assorted Juice Small 00ml, case of 4 cans Case 9 Juice Nestle Litter, case of packs Case 0 Apple litter, case of packs Case Mango litter, case of packs Case Grape litter, case of packs Case 3 Orange litter, case of packs Case 4 Peach litter, case of packs Case 5 Pineapple litter, case of packs Case 6 Cranberry litter, case of packs Case 7 Tropical litter, case of packs Case Rani Juice Rani Juice 50ml, case of 4 cans Case AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 4 of 7
Rani Peach 50ml, case of 4 cans Case 3 Rani Orange 50ml, case of 4 cans Case 4 Rani Mix fruit 50ml, case of 4 cans Case 5 Rani Mango 50ml, case of 4 cans Case 6 Rani Pineapple 50ml, case of 4 cans Case # Milk Milk fresh liter, case of packs Case Milkpack cream small 00ML, case of 4 packs Case 3 Sour cream litter, carton of packs Carton 4 Nido Milk Powder.5KG, case of 6 large cans Case # Yogurts Yogurt Plain 400 grams each pack pack Yogurt Plain 00 grams each pack Pack # Ice Cream Magnum Classic, 90ml each pack, a case of 8 packs Case Mangum Almond, 90ml each pack, a case of 8 packs Case 3 Feast Ice-Cream, 80ml each pack, a case of 30 packs Case 4 Cornetto, 45ml each pack, a case of 8 packs Case 5 4-litre Strawberry, 4 liter each pack, a case of 8 packs Case 6 4-Litre Vanilla, 4 liter each pack, a case of 8 packs Case 7 4-Litre Chocolate, 4 liter each pack, a case of 8 packs Case # Biscuits/cookies Prince Biscuits, 95 grams each pack, case of 96 packs Case Finest Biscuits, 95 grams each pack, a case of 96 packs Case 3 50/50 Biscuits, 95 grams each pack, a case of 96 packs Case 4 Bakari Biscuits, 95 grams each pack, a case of 96 packs Case 5 Rio Biscuits, 95 grams each pack, a case of 96 packs Case 6 Tuc Biscuits,, 95 grams each pack, a case of 96 packs Case # Chocolate Cadbury's milks 74 grams, case x larges packs x 4 each Case M&M Choco, 4 grams, case x larges packs x 4 each Case 3 Snickers, 50 grams, case x larges packs x 4 each Case 4 Bonty, 45 grams, case x larges packs x 4 each Case 5 Kitkat Chocolate, 4 grams, case x larges packs x 4 each Case 6 Cadbury's Large Choco, 50 grams, case x larges packs x 4 each Case 7 Aero chocolate, 50 grams, case x larges packs x 4 each Case 8 Smarties chocolate 50 grams, casex larges packs x 4 each Case 9 kinder chocolate, 50 grams, case x larges packs x 4 each Case 0 Mars chocolate, 50 grams, case x larges packs x 4 each Case AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 5 of 7
# Chips Assorted Large Chips, 80 grams each pack, a case of 0 packs Case Assorted Small Chips, 00 grams each pack, a case of 4 packs Case 3 Pringles, 80 Grams each tin Tin 4 Pringless 65 Grams each tin, a case of tins Case 5 Pringles Small, 45 grams each tin, a case of tins Case 6 Lays chips Larg, 80 grams each pack, a case of 0 packs Case 7 Lays small chips, 45 grams each pack, a case of packs Case # Dairy Fata chees 400grams, each pack Pack Happy Cow Sliced cheese, 50 gr, each pack to contain slices pack of slices 3 MOZIRA CHEES, 00 grams, each pack Pack 4 Mozz. Large cheese, a block of.3 5 Mozz. Grated cheese, each 6 Cheddar Cheese, 30 grams, each pack Pack 7 Cheddar large cheese, a block of 5 8 Parmason Cheese, 500grams, each pack Pack 9 Trickle (Chaka) KG 0 Butter 00 grams each, a carton of 4 packs Carton Butter Portion (Lurpak) Unsalted, 0 grams each, a carton of 4 packs Carton # Tinned/Bottle Chickpeas 400 grams each, a case of 4 tins Case Red Kidney Beans 400 Grams each, case of 4 tins Case 3 Mushroom 400 grams each, case of 4 tins case 4 Coconut powder 400 grams each, case of 4 tins case 5 Sweetcorn 400 grams each, case of 4 tins case 6 Honey, 50 grams each, a case of case 7 Ranch, 50 grams each, a case of case 8 Italian, 50 grams each, a case of case 9 Balsamic, 50 grams each, a case of case 0 Oster Sauce, 50 grams each, a case of case Nandosauce, 50 grams each, a case of case Mayonnaise, 946 grams each, a case of case 3 Mayonnaise, 430 grams each, a case of case 4 Garlic paste, 50 grams each can, a case of cans case 5 BBQ Sauce, 50 grams each, a case of case 6 Salad Sauce, 50 grams each, a case of case 7 HP Sauce, 50 grams each, a case of case 8 Steak Sauce, 50 grams, a case of case AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 6 of 7
9 Worcester Sauce, 443 grams each, a case of case 0 Cranburry Sauce, 50 grams each, a case of case White Vinegar, liter each, a case of case Thai sweet chili sauce, 700 grams each, a case of case 3 Soya Sauce, 50 grams each, a case of case 4 Thai chili sauce, 700 grams each, a case of case 5 Lemon Juice, 946 grams each, a case of case 6 Chili garlic sauce, 50 grams each, a case of case 7 Chocolate sauce, 50 grams each, a case of case 8 Black Olives, 500 grams each, a case of case 9 Green olive 500 grams case 30 Tomato Ketchup. each, a case of case 3 Tomato Ketchup, 5 liter each, a case of 6 case 3 Tomato Paste, 80 grams each can, a case of cans case 33 Peeled Tomato, 400 grams can, a case of 4 cans case 34 Fish Sauce, 50 grams each, a case of case 35 Achar Pakistani (pickle), 950 grams each plastic Plastic Bottle 36 Blueberry Filling, 50 grams each Bottle # Bakery White Flour, kg each pack each pack Corn Flower 300 grams each pack each pack 3 Pancake Mix 907 grams each pack each pack 4 Baking Soda 00 grams each pack each pack 5 Cocoa Powder 50 grams each pack each pack 6 Yeast 500 grams each pack each pack 7 Custard Powder, 50 grams each pack each pack 8 Jelly powder, 50 grams each pack each pack 9 Chickpeas flour, kg each pack each pack # Spices Black pepper whole kg Black Pepper grounded kg 3 White pepper Ground kg 4 Salt, 737 grams each can, a case of 4 cans case 5 Salt (Chinese) KG pack Pack 6 Dried Parsley, 500 grams each 7 Bayleaves, 500 grams each 8 Coriander grounded, 500 grams each AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 7 of 7
9 Italian Herbs, 50 grams each 0 Cloves Whole, 500 grams each Rosemary, 500 grams each Thyme, 500 grams each 3 Cinnamon Grounded, 500 grams each pack Pack 4 Cinnamon Stick, 500 grams each pack Pack 5 Chili Paste, 50 grams each 6 Turmeric powder kg 7 Oregano powder kg 8 Garlic powder grounded, 500 grams each 9 Mix Masala, 500 grams each 0 Basil Batle, 500 grams each Rice Masala, 50 grams each pack Pack Qorma Masala, 50 grams each pack Pack 3 Hot Spice masala, 50 grams each pack Pack 4 Stew Masala, 50 grams each pack Pack 5 Cumin grounded, 50 grams each pack Pack 6 Cumin Seed, 50 grams each pack Pack 7 Nutmeg grounded, 50 grams each pack Pack 8 Curry Powder, 500 grams each pack Pack 9 Red Chili Powder kg 30 Ginger powder, 500 grams each pack Pack 3 Char masala, 50 grams each pack Pack 3 Paprika masala, 50 grams each pack Pack 33 Meat Tenders, 50 grams each pack Pack 34 Cardamom whole kg 35 Bread Crumbs, 45 grams cans, case of cans case 36 Food Color, 50 grams each pack Pack 37 Biryani Masala, 50 grams each pack Pack 38 Shami Kebab masala, 50 grams each pack Pack 39 Carry past, 400 grams each can can 40 Taco seasoning, 50 grams each pack Pack 4 kofta masala 50 grams each pack Pack 4 coriander grounded powder, 500 grams each pack Pack 43 Cumin grounded powder kg 44 Chicken tikka masala, 50 grams each pack Pack # Stock Cubes Beef Stock, 0 grams each cube, a case of 4 cubes case Chicken Stock, 0 grams each cube, a case of 4 cubes case 3 Vegetable Stock, 0 grams each cube, a case of 4 cubes case AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 8 of 7
# Beef Grounded local Beef Kg Beef Fresh Kg 3 Boneless Leg lamb Kg 4 Beef Hot Dog Kg 5 Beef Oxtail Kg 6 Beef Tenderloin Kg 7 Beef Breakfast Sausage Kg 8 Beef Striploin Kg 9 Ribeye steak, 5 pack Pack of 5 0 Beef Samosa, a pack of. pack Beef Sausage Roll, 60 grams each pack pack Beef Schublig - Cold Meats, 500 grams each pack pack 3 Roast Beef Whole Kg 4 Beef Swiss Steak (Local Cut) Kg 5 Imported Beef Mince, a pack of kg pack # Lamb Lamb Fresh kg Imported lamb chops, a pack of Pack of 3 Imported Lamb leg Boneless, a pack of 0 Pack of 0 4 Imported Lamb Leg Bone In, a pack of 8 Pack of 8 # Sea Food Imported Salmon Whole, a pack of 0 Pack of 0 Imported Salmon Steak, a pack of 0 Pack of 0 3 Imported Salmon Smoke Sliced Portion, a pack of 00 grams 4 Imported Salmon Fillet Skin on, a pack of 8 5 Imported Jumbo Breaded Shrimps, a pack of 0 6 Imported Peeled Shrimps 0/6, a pack of 0 7 8 9 Imported Tiger Shrimps 6/0 ( H/less) Peeled, a pack of 5 Imported Tiger Prawns 6 / 0 H/On & Shell On, pack of 6 Imported Tiger Shrimps 6/0 Shell On & Headless, a pack of 0 0 Imported Pangasius Fillet, a pack of 0 Imported Fish Hamour, a pack of 0 Imported King Fish, a pack of 0 3 Imported Talapia Fish, a pack of 0 Pack of 00 grs Pack of 8 Pack of 0 Pack of 0 Pack of 5 Pack of 6 Pack of 0 Pack of 0 Pack of 0 Pack of 0 Pack of 0 AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 9 of 7
4 Imported Milk Fish, a pack of 0 5 Imported Hake Fillet, a pack of 0 6 Imported Fish fingers Breaded, a pack of 6 7 8 Imported Lobster Tails 00 / 50 gm Small, a pack of 0 Imported Calamari Rings Not Breaded, a pack of 0 9 Imported Calamari Rings Breaded, a pack of 0 Pack of 0 Pack of 0 Pack of 6 Pack of 0 Pack of 0 Pack of 0 # Chicken Imported Chicken whole, kg each, a case of 0 chickens Case Imported Chicken whole,. each, a case of 0 chickens case 3 Imported Chicken whole,.kgs each, a case of 0 chickens case 4 Imported Chicken whole,.3gs each, a case of 0 chickens case 5 Imported Chicken breast, Kg each, a case of 0 breasts case 6 Imported Chicken breast, Kgs each, a case of 0 breasts case 7 Imported Chicken legs, each pack, a case of 0 case 8 Imported Chicken cordon blue, kg each pack, a case of 0 case 9 Imported Chicken Sausage Roll, kg each pack Pack 0 Imported Chicken Drumsticks, each pack of kg Pack Imported Chicken Hotdogs, kg each pack Pack Imported Chicken Spring Roll, each pack of kg Pack 3 Imported Chicken Leg Quarter, each pack of kg Pack 4 Imported Smoked Chicken Breast, each pack of kg Pack 5 Imported Smoked Chicken Breast Sliced cold meat, each pack of kg Pack 6 Imported Chicken Wings, each pack of kg Pack # Turkey Imported Smoked Turkey, each pack of kg Pack Imported Turkey Whole, each pack of kg Pack 3 Imported Turkey Breast, each pack of kg Pack # Disposables Paper cups, best quality, a pack of 00 cups Pack Napkins, best quality, pack x 45 napkins x case Case 3 Take Aways, best quality, a carton of 00 each Case 4 Paper Plate, best quality, a carton of 500 each Case 5 Maxi Roll, best quality, a carton of 6 Rolls Carton 6 Plastic Bags Small, best quality, kg 7 Plastic Bags Medium, best quality, kg 8 Plastic Bags Large, best quality, kg AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 0 of 7
9 Tinfoil, a carton of 6 Rolls, best quality, Carton 0 Clingfilm, best quality, a carton of 6 Rolls Carton Cleaning Gloves, best quality, x pair Pair Latex Gloves, best quality, case x packs x 00 gloves Case 3 Plastic Aprons, best quality, Roll case 4 Pot Scourers, best quality, each 5 Toothpicks, best quality, pack x small x00 toothpicks Pack 6 Garbage Bags, best quality, a parcel of 5 Parcel 7 Sponges, best quality, pack of 3 sponges Pack 8 Matches box, best quality, pack x 0 boxes Pack 9 Face Masks, best quality, a pack of 50 masks Pack 0 Plastic Forks large size, best quality, a pack fo 500 forks Pack Plastic Spoon Large size, best quality, a pack of 500 spoons Pack Salad Wash Tablets, best quality, a pack of 50 each Pack 3 Fly Catchers, best quality 4 Bar B. Que Charcoal Kg 5 Doom Fly Spry, 300ml best quality, a case of 6 Case # Washing Liquids Dish Washing Liquid, 000ml, a case of case Liquid Hand Soap, 354 ml, a case of case 3 Dettol liquid, liter each Bottle 4 WASHING TABLETS, 50 grams each tables 5 Clorox Bleach, 4 liter each Bottle 6 Bleach, liter each Bottle Bottle 7 Javel Disinfectant, liter Bottle 8 Pine Disinfectant, 5 liter each Bottle 9 Pine Disinfectant, Liter each Bottle 0 Dish Fuel, a case of 96 dish fuel Case spray nine for cleaning, Liter Brooms, best quality # Oils and Fats Oil, best quality, each to be 5 liters, a case of 4 Case Olive Oil, 000 ml each Bottle # Pasta / Rice Afghan Sila rice, parcel of 4.5 parcel Spaghetti, 500 grams pack Pack 3 Spaghetti, 400 grams pack Pack 4 Macaroni 400 grams, case of 0 packs Case 5 Macaroni Shells, 500 grams pack Pack 6 Egg Noodle, 400 Grams pack, a case of 0 packs Case 7 Fettuccine, 500 grams each pack, a case of 0 packs Case 8 Tagliatelle, 400 grams packs, a case of 0 packs Case 9 Lasagne 500 grams, case of 0 packs Case 0 Penne Pasta, 400 grams packs, a case of 0 packs Case Farfella, 500 grams each pack, a case of 0 packs Case AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page of 7
Cashew Nuts Dry Kg 3 Eggs, 30 eggs x packs in carton Carton 4 Lentils (Addas), best quality Kg 5 Mung beans, best quality kg 6 Red kidney Beans, best quality kg 7 Lentils (Dalnakhod) kg # Frozen Vegetables French Fries, each pack of.5 x case of 4 packs Case Sweet Corn Frozen, each pack of.5 Kgs x case of 4 packs Case 3 Spinach, each pack of.5 x case of 4 packs Case 4 Puff Pastry kg 5 Mixed Vegetables, a pack of.5 x a case of 4 packs Case 6 Green Beans Frozen, a pack of.5 x a case of 4 packs Case 7 Broccoli, a pack of.5 x a case of 4 packs Case 8 Onion Rings Breaded, a pack of.5 x a case of 4 packs Case 9 Hash Brown Potato, a pack of.5 x a case of 4 packs Case 0 Green Peas, a pack of.5 x a case of 4 packs Case Brussels Sprouts, a pack of.5 x a case of 4 packs Case Baby Carrots, a pack of.5 x a case of 4 packs Case 3 Potato Wedges Plain, a pack of.5 x a case of 4 packs Case 4 Potato Wedges Spicy, a pack of.5 x a case of 4 packs Case 5 Corn O Cob, a pack of.5 x a case of 4 packs Case 6 Veg Springroll, a pack of.5 x a case of 4 packs Case 7 Cauliflower, a pack of.5 x a case of 4 packs Case 8 Veg Samoosa, a pack of.5 x a case of 4 packs Case # Gravy s Bisto gravy granules (Veg) 70 grams each Bisto Gravy Beef 70 grams each 3 Beef Gravy Mix 454 grams each 4 Bisto Gravy Chicken 70 grams each # Coffee/Tea Coffee Mate 400 grams each Coffee Nescafe Gold, a of 00mgs x in one case Case 3 Lipton Tea Yellow, 00 tea bags, 00 grams each Pack 4 Green Tea Alokozay, 00 tea bags, 00 grams each Pack 5 Black Tea Alokozay, 00 tea bags, 00 grams each Pack # Sugar Sugar kg Icing Sugar 300 grams each pack Pack 3 Brown Sugar, 300 grams each pack Pack 4 Brown Sugar, 500 grams each pack Pack Total price in Afghanis only: The prices must remain valid and unchanged for a period of one year: Suppliers must provide the total of the unit prices AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page of 7
8. Evaluation Process: The proposals will be evaluated in terms of fairness, cost-consciousness, and best value to the AUAF considering both technical and cost factors. An award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and meets or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, technically acceptable basis. There may be multiple awards considering the technical compliancy and low price methodology. AUAF may reject all of the proposals submitted for good cause. AUAF may negotiate price or service provided in terms with one or more of the suppliers if it feels that negotiations would improve the chances that AUAF receives a better quotation. RFQ Conditions: Administrative Requirements Evaluation Criteria Delivery Term (INCOTERMS 000) Delivery Time Payment Terms Validity of Quotation Completeness of quotation. Delivery Point Mode of Transport BRT Tax Valid company business license under the law of country of residence. () Similar experience in supplying food items to National & International Organization or NGOs. () Compliance with RFQ instructions. (3) Relevant stock/store of food items. DDU ( door to door Delivery to AUAF) on an as needed basis (possibly daily or every two days) On monthly basis within 30 days after receipt and acceptance of food supplies year (Price Validation for one year) Partial bids allowed Partial bids not allowed Procurement Department The American University of Afghanistan - AUAF Darul Aman Road, Kabul, Afghanistan N/A Applicable for as per tax law refer to point 3 above.. Quotation Submission guidelines: Cover Letter shall be included in proposals and signed by the person or persons authorized to sign on behalf of the bidder. A sample of cover letter is in Appendix A. Sealed proposals should be sent by hard copy only to the following address no later than October 5, 07 0:30 PM. Electronic bids are not permitted. Proposals received after the due date will not be considered further. Address: Attn: Procurement Department AUAF East Gate on Darulaman Main Road The American University of Afghanistan - AUAF Darulaman Road, Kabul, Afghanistan AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 3 of 7
. Questions: Please direct your questions via e-mail to procurement@auaf.edu.af and Cc ing: hqudosi@auaf.edu.af. 3. Others: AUAF as a not-for-profit educational institution expects to be charged no more than standard humanitarian agency rates. AUAF will not pay any of the bidders cost of preparing their quotations under this RFQ. FAR Clauses which will be incorporated by reference in the PO: 5.0- Definitions. 5.03-5 Covenant Against Contingent Fees. 5.03-6 Restrictions on Subcontract Sales to the Government. 5.03-7 Anti-Kickback Procedures. 5.03-7 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. 5.04-9 Incorporation by Reference of Representations and Certifications. 5.03-8 Cancellation, Recession, and Recovery of Funds for Illegal or Improper Activity. 5.03-3 Contractor Code of Business Ethics and Conduct. 5.03-6 Preventing Personal Conflicts of Interest. 5.04-7 System for Award Management. AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 4 of 7
APPENDX A Offer Cover Letter The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror: To: Reference: American University of Afghanistan (AUAF) AUAF-RFQ-7-06 Provision of food supplies, washing liquids, and disposables To Whom It May Concern: We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached. We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the belownamed firm as well as the firm s principal officers and all commodities and services offered in response to this RFQ are eligible to participate in this procurement under the terms of this solicitation. Furthermore, we hereby certify that, to the best of our knowledge and belief: We have no close, familial, or financial relationships with any AUAF staff members; We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition. We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete. Authorized Signature: Name and Title of Signatory: Date: Company Name: Company Address: Company Telephone and Website: Company Email: Company Registration or Taxpayer ID Number: Does the company have an active bank account (Yes/No)? Official name associated with bank account (for payment): AUAF-RFQ-7-06 Food items, washing liquids and disposables for AUAF Cafeteria Page 5 of 7
APPENDIX B COMPANY S BUSINESS LICENSE Please Attach updated copy here Page 6 of 7
APPENDIX C SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE Include projects that best illustrate your experience relevant to this (RFQ) or similar activities, sorted by decreasing order of completion date. No Project Title and Description of Activities Projects should have been undertaken in the past three years (i.e. 06, 05 and 04). Location Client Cost in Start End Province/District Name/Tel # Dates Dates Completed on Schedule (Yes/No) Subcontract or or Prime Contractor? 3 4 Page 7 of 7